Workforce Planning Associate

Company Description

As the world’s leader in digital payments technology, Visa’s mission is to connect the world through the most creative, reliable and secure payment network – enabling individuals, businesses, and economies to thrive. Our advanced global processing network, VisaNet, provides secure and reliable payments around the world, and is capable of handling more than 65,000 transaction messages a second. The company’s dedication to innovation drives the rapid growth of connected commerce on any device, and fuels the dream of a cashless future for everyone, everywhere. As the world moves from analog to digital, Visa is applying our brand, products, people, network and scale to reshape the future of commerce.

At Visa, your individuality fits right in. Working here gives you an opportunity to impact the world, invest in your career growth, and be part of an inclusive and diverse workplace. We are a global team of disruptors, trailblazers, innovators and risk-takers who are helping drive economic growth in even the most remote parts of the world, creatively moving the industry forward, and doing meaningful work that brings financial literacy and digital commerce to millions of unbanked and underserved consumers.

You’re an Individual. We’re the team for you. Together, let’s transform the way the world pays.

Job Description

  • Monitors service levels, abandon rates and aux utilization for multiple lines of businesses and sites
  • Engages managers in real time actions needed to meet performance objectives
  • Adjusts agent skills as needed to manage service levels in a multi-skill environment
  • Responsible for updating schedule exceptions, temporary schedule changes, and permanent schedule changes in the WFM system based on requests from the call center teams
  • Responsible to run attendance reports, check-in summary reports, and forecast reports from the workforce management system and to send the information to production managers
  • Responsible for running additional reports as needed and to pull data from Genesys WFM and CC Pulse at the request of the Resource Planning Analysts to assist the department in meeting project deliverables
  • Supports the management of the workforce management forecaster/scheduler software system
  • Provides support for call volume analysis and patterns, supports the normalization of historical data and makes suggestions regarding adjustments and overtime were necessary
  • Helps maintain information needed for accurate forecasting and help report forecasted and actual performance to the departments
  • Supports all schedule recommendation for new training classes, optimized schedules for lunches and PTO, and helps to re-align work schedules to meet current trends
  • Serves as a Command Center leasing between all GCCS Sites
  • Responsible for monitoring VIVA pacing trends and case creation
  • Provide reporting and create milestones throughout the month to ensure the business is able to achieve service level targets
  • Provide daily adjustments as needed to achieve the monthly service objectives
  • Responsible for the addition/maintenance of Genesys skilling and agent groups
  • Responsible for capturing/updating service level impact to Senior Management
  • Responsible for running/creating ad hoc reports to various departments
  • Responsible for monitoring agent adherence and notifying production management of non-adherence incidents
  • Review skills gaps and make recommendations to Resource Planning Analyst
  • Responsible for additional duties as needed in support of the Call Center.

This position is to be based in our Miami, FL office location.

Flex Work Arrangement – Hybrid Position – Hybrid employees can alternate time between both remote and office. Employees in hybrid roles are expected to work from the office two days a week, Tuesdays and Wednesdays with a general guidepost of being in the office 50% of the time based on business needs


Basic Qualifications:

  • Minimum of 6 months of work experience or a Bachelor’s Degree

Preferred Qualifications:

  • 2 or more years of work experience
  • Excellent verbal and written communication skills are essential
  • 5 years contact center experience preferred
  • 2 year of Workforce Management experience, including real time monitoring
  • Must have experience with scheduling software (such as eWorkforce Management, Genesys WFM) and ACD reporting systems (such as Avaya CMS Supervisor, Genesys Administer, CC Pulse, IWD, IWS) is recommend)
  • Must be able to work independently with minimal supervision to reach established goals
  • Basic knowledge of Operational tactical and strategic techniques used to drive overall service levels across multiple sites
  • Decisive self-starter who can perform with a minimal amount of supervision
  • Candidate must demonstrate ability to set priorities
  • Ability to work well in a team environment is essential to the analyst’s success
  • Effective analytical and decision-making ability
  • Must demonstrate the ability to manage multiple service requests with strict time limits on an ongoing basis
  • Proficiency in Microsoft Office functions, specifically Excel
  • Knowledge if staff planning and trend analysis preferred

Additional Information

Work Hours: Varies upon the needs of the department.

Travel Requirements: This position requires travel 5-10% of the time.

Mental/Physical Requirements: This position will be performed in an office setting. The position will require the incumbent to sit and stand at a desk, communicate in person and by telephone, frequently operate standard office equipment, such as telephones and computers.

Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.

Visa will consider for employment qualified applicants with criminal histories in a manner consistent with applicable local law, including the requirements of Article 49 of the San Francisco Police Code.

U.S. APPLICANTS ONLY: The estimated salary range for a new hire into this position is $56,700.00 to $72,300.00 USD, which may include potential sales incentive payments (if applicable). Salary may vary depending on job-related factors which may include knowledge, skills, experience, and location. In addition, this position may be eligible for bonus and equity. Visa has a comprehensive benefits package for which this position may be eligible that includes Medical, Dental, Vision, 401 (k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness Program.

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