Truck Shop Administrative Assistant

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Looking for an exciting step in your career working for a great organization that has a great opportunity to grow? URM Stores, Inc. is looking for Truck Shop Administrative Assistant with amazing data entry skills to provide world-class support to our Truck shop team. This is an on-site position, which performs work in general administration including record-keeping, file maintenance, and purchase order management.

Your Day-to-Day:

  • Process submitted Department Purchase Requests for conversion into Purchase Orders and submission to the respective vendor.
  • Collect and track received Bills of Lading and Packing Slips of received items by the Department back against Department Purchase Orders submitted to vendors.
  • Receive Department invoices, verify payment readiness, code invoices appropriately, route invoices for approval and payment, tracking the invoice through the entirety of the process.
  • Track invoiced costs against purchase orders sent and verify billed amounts match agreed upon costs. Work with the vendor to address invoiced discrepancies.
  • Using a Continual Improvement methodology, continually drive processes and toolset improvements into team.
  • Maintain vendor information to include, but is not limited to, vendor name, contact name(s), contact phone number(s), contact email(s), account number(s), etc.
  • Assist Shop Manager with special projects as assigned.
  • Other Duties and Responsibilities as assigned.
  • Schedule for this position will be Monday – Friday with eight (8) hour shifts, some flexibility on the times. Training schedule could differ.

Ideal Candidate Profile:

  • Have a strong administration background – ideally within the trucking/DOT industry.
  • Have a high level of Data Entry experience and Accuracy.
  • Excellent interpersonal communication skills and ability to interact and relate to individuals at all levels and positions within the organization and external parties involved with our business.
  • Detail Oriented: communications, forms, and processes are completed accurately and free from errors.
  • Positive attitude: willingness and ability to contribute to a positive work environment.
  • High level of integrity, ethics, and dependability with a strong sense of urgency and results.

Why Join Our Team?

It’s fun to work in a company where people truly believe in what they’re doing. For the last 100 years, URM has been committed to bringing customer focus to our Member stores. Employees at URM are proud to be a part of the number one food distributor in the Inland Northwest. By meeting the needs of our customers and the needs of our member-owners, we create our future success. As part of that, our top goal is simple: to build a long and mutually beneficial relationship with our customers.

We seek only those who stand out above the rest-progressive thinkers who push our company forward in a positive way. We work in a supportive team environment and in addition to our amazing culture, our employees enjoy many perks, below are a few of the highlights:

  • Salary per Union Agreement is up to $20.43 an hour DOE.
  • Annual Contractual Wage Increases each June!
  • Medical/Dental/Vision/RX Insurance Benefits – URM pays 100% of the premium for the employee and for their dependents!!!
  • Company paid contribution to the Western Conference of Teamsters Pension Plan for the employee’s retirement benefits.
  • Retirement Medical Plan!
  • 1-week paid vacation after your first 6 months, with an additional week vacation on your 1-year anniversary.
  • Five Paid Holidays, plus four float holidays after your first year!
  • Paid Sick Days.
  • A Paid Volunteer Service Day! Get paid to volunteer at your favorite local charity/non-profit!
  • Amazing Employee Discount Program!!!!

Our Company:

We are proud to be a part of the number one food distributor in the Inland Northwest. Since 1921 URM has been a retailer-owned business. URM’s core business is the purchasing, warehousing, and delivery of merchandise inventory to its Member-Owners. The shareholders of URM are all retail grocers who provide groceries to their local communities. URM operates on a cooperative basis, which means that all its net earnings on business done with or for its member-owners through its Patronage Departments are allocated and paid to its Member-Owners in the form of patronage dividends. Over the years, sales volume has grown to over $1 billion and employment to over 2,900 employees at URM and its subsidiaries-Rosauers Supermarkets and Peirone Produce.

URM Stores, Inc. is an equal opportunity employer and provides equal employment opportunities to all individuals regardless of Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, or any other classification protected by state or federal law. We are also committed to providing a work environment that is free of all forms of discrimination, regarding recruiting, hiring, training, promotions, compensation, and all other conditions of employment. The selected candidate must be able to successfully complete a pre-employment background check, and drug test, as URM is a drug free workplace.

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