Unleash YOUR Potential With Us
As a next-generation public research institute, we are an inclusive community of thinkers, doers, creators, innovators, healers, and leaders striving to shape the future and solve the world’s most challenging problems. No matter what your role is, when you join Knight Nation, you’ll play an integral role in pushing us forward to become among the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with uniquely talented faculty, staff, and students across 13 colleges and multiple campuses and regional locations. That means greater challenges to tackle, more meaningful opportunities to grow, and rewarding experiences that go beyond a paycheck. We’re seeking qualified, motivated individuals who will help UCF fulfill its mission in unleashing the potential of every individual, enriching the human experience through inclusion, discovery, and innovation; and propelling broad-based prosperity for the many communities we serve.
College of Arts and Humanities:
The College of Arts and Humanities fosters creativity, culture, and collaboration across the UCF community. Through our 120+ degree programs and areas of study, we cultivate an innovative environment that encourages cross-disciplinary activity and provides positive, high-impact student experiences for all UCF students. As part of UCF, we are invested in unleashing the potential within every individual, enriching the human experience through inclusion, discovery, and innovation, and propelling broad-based prosperity for the many communities we serve. The college comprises two schools, five departments and two interdisciplinary graduate programs, as well as seven interdisciplinary areas of study and eight centers, institutes, and offices.
The Opportunity:
The College of Arts & Humanities (CAH) seeks qualified applicants for Travel & Procurement Coordinator II positions to work in the Dean’s Office Finance Business Center. This position will provide travel and procurement support and compliance to our departments, schools, and centers.
UCF is seeking to fill multiple roles. Candidates for this job posting will be considered for additional vacancies in this department.
Responsibilities:
- These positions will assist with all aspects of procurement including daily monitoring, processing and initiation of requisitions, purchase orders, and change orders in accordance with procurement authority, department processes, university policies and regulations.
- Directly acquire goods and services using college-assigned procurement cards and reflect receipt of goods or services in UCF systems.
- Review requests for procurement policy adherence prior to entry into Workday and proposes alternative solutions in instances where the request is out of compliance.
- Manage purchase orders, expense authorizations, add and/or validate worktags to verify appropriateness for acquisition, invoice receipts, and invoice payments.
- Ensure all expense card transactions are allowable, complies with university policy, required documentation is provided, and transactions are accurately recorded and reconciled in a timely manner.
- Assist with business travel spend authorizations for university faculty, staff, and students in identifying the most cost-effective and efficient travel arrangements, ensuring university travel rules are followed and making necessary reservations for accommodations.
- Help make arrangements when needed for travelers with no expense card.
- Post-trip, assists with the collection, review, and processing of the documentation required to support expense reports to ensure prompt and accurate reimbursement of approved expenses.
- Ensure travel complies with university policy.
- Assists in the development of simple, non-restrictive specifications from information received from departments to develop competitive solicitations; Invitation to Bid and Invitation to Negotiate. Evaluates and analyzes all responses.
- Reviews and analyzes contracts and pricing agreements, exceptional purchases, Waiver of Competition, and Sole Source Certifications in accordance with department processes, university policy and regulations.
- Backup for other Travel and Procurement Coordinators for CAH as needed.
Minimum Qualifications:
High School Diploma or equivalent and (2+) years of relevant experience or combination of relevant comparable education and experience.
Preferred Qualifications:
- Experience working in higher education.
- Experience in travel and procurement, preferably at UCF.
- Experience using Workday.
- Ability to work independently and be part of a team environment while developing highly effective and valued professional relationships with peers, colleagues, and cross-functional teams and to conduct oneself in an ethical manner.
- Excellent organizational skills, attention to detail, oral and written communication skills, and the ability to keep confidentiality.
Additional Application Materials Required:
In addition to the application, applicants should submit a cover letter, resume, and the names and phone numbers to three past or present supervisors to be referees.
Note: When applying please have all your documents ready to upload at the same time. Once the submission process is finalized, the system does not allow applicants to submit additional documents later.
Special Instructions to Applicants:
UCF is seeking to fill multiple roles. Candidates for this job posting will be considered for additional vacancies in this department.
The College of Arts and Humanities offers work from home opportunities in accordance with University Policy EP-20-6.1 .
The closing date for applications is May 18, 2023.
Are Benefits Important to You?
Working at UCF has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, UCF offers:
- Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program
- Paid time off, including annual and sick leave and paid holidays
- Retirement savings options
- Employee discounts, including tickets to many Orlando attractions
- Education assistance
- Flexible work environment
- And more…For more benefits information, go to the UCF Employee Benefits page click here .
Who Are We?
Founded in 1963 to fuel the region’s talent pipeline and support the growing U.S. space program, UCF is built to make a better future for our students and society. It’s one of the reasons U.S. News & World Report ranks UCF among the nation’s top 20 most innovative colleges, while Forbes, Kiplinger, and The Princeton Review rank us a best-value university. UCF is one of 14 universities nationwide designated as both a Hispanic-Serving Institution and a Research 1 university. With 13 colleges, including a fully accredited College of Medicine, UCF offers more than 220-degree programs between its main campus, downtown campus, hospitality campus, academic health sciences campus, and 11 UCF Connect centers located throughout the region. In addition, UCF extends its reach to communities in and beyond Central Florida by offering complete, online programs leading to bachelor’s degrees, master’s degrees, Ph.D.’s., certificates, and more.
Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.
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Department
College Of Arts And Humanities Finance Business Center
Work Schedule
Monday-Friday; 8:00 AM to 5:00 PM
Type of Appointment
Regular
Expected Salary
$42,367.00 to Negotiable
Job Posting End Date
05-19-2023-12-00-AM
Equal Employment Opportunity Statement:
As an equal opportunity/affirmative action employer, UCF encourages all qualified applicants to apply, including women, veterans, individuals with disabilities, and members of traditionally underrepresented populations. UCF’s Equal Opportunity Statement can be viewed at http://www.oie.ucf.edu/documents/PresidentsStatement.pdf.
As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.
The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.