Position Type:
Transportation
Date Posted:
10/20/2023
Location:
Transportation Department
Date Available:
11/03/2023
HOURLY RATE: $16.25 LEVEL ON PAY GUIDE: 10 HOURS PER DAY: 8 DAYS PER YEAR: 261
Please visit https://www.vailschooldistrict.org/page/salary-guides to view our Classified Salary Guide.
SUMMARY: Responsible for receiving and parts and materials into the transportation garage, maintaining inventory records, and dispensing the parts and materials to mechanics in the facility. Directly responsible for transacting parts and materials into the department database when receiving parts from vendors. The parts clerk also records materials and parts out of the system when they are transferred to the repair areas. Works with all shop personnel, including all mechanics, shop clerk and the Fleet Operations Supervisor. Parts and materials may be expensive and/or hazardous in some cases.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. To perform this job successfully, an individual must be able to perform each of the essential duties in a satisfactory manner. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.
- Maintains a perpetual bin-maintenance inventory system and assists with annual physical inventory.
- Inspects, stocks and posts incoming orders.
- Assists in preparing for and performing annual parts inventory.
- Assists in returning parts in a timely manner.
- Helps maintain the professional orderly appearance of the parts department, ensuring the work area is clean, safe, and uncluttered.
- Ensures the cleanliness of the parts department by disposing of used boxes and trash, sweeping floors and wiping parts bins and shelves daily.
- Helps with stocking and posting orders when they arrive to expedite the delivery to shop mechanics.
- Ensures that areas of the parts department are properly stocked.
- Assists the shop clerk in creating and accounting for all core shipments back to the manufacturer when parts have been replaced.
- Frequently conducts a visually inspection to check that all tools and equipment are functioning properly and safely. Reports any damaged or lost tools and equipment as trained.
- Maintains system for receiving, storing, tracking, and returning warranty parts for shipping or scrap.
- Responsible for shipping warranty parts on a timely basis.
- Assists in coordinating pick up or delivery of parts and materials from vendors. When needed, will pick up parts from vendors.
- Verifies that invoices accurately match purchase orders for each delivery.
- Counts or weighs parts to check quantity accuracy of certain orders.
- Keeps and files accurate logs of daily deliveries and pick-ups. Signs delivery receipts.
- Delivers parts to the white fleet shop and other repair bays when needed and distributes parts to appropriate mechanics.
- Ensures that daily parts are stored appropriately and not left unaccounted for in common areas.
- Checks with Fleet Operations Supervisor or shop clerk before leaving to coordinate any last-minute orders or pick-ups.
- Observes safety and security procedures; Determines appropriate action beyond guidelines. Reports potentially unsafe conditions. Uses equipment and materials properly.
- Performs other duties as assigned.
SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities. QUALIFICATIONS
The requirements listed below are representative of the knowledge, skill, and/or ability required. EDUCATION and/or EXPERIENCE
- High school diploma or high school equivalency diploma (GED).
- Minimum of 12 months prior work experience in a parts and/or service environment.
- Demonstrated proficiency using computer software (Excel, Google Docs)
- Or an equivalent combination of education, skills, training, and/or experience approved by the Director of Transportation.
LANGUAGE SKILLS
Ability to listen and obtain clarification. Requires the ability to record and deliver information, to explain procedures, to follow oral and written instructions. Ability to read, analyze, and interpret a variety of correspondence, reports, forms, safety rules, operating and maintenance instructions, procedure manuals, technical procedures, and government regulations. CUSTOMER SERVICE SKILLS
Ability to manage difficult or emotional situations. Responds promptly to customer needs, solicits feedback to improve service. Responds to requests for service and assistance. Meets commitments. Ability to demonstrate excellent attention to detail and follows through on all assignments in a complete and timely manner. ETHICS, JUDGEMENT, PROFESSIONALISM
Treats others with respect and dignity. Upholds organizational mission, vision, and values. Demonstrates willingness to make decisions. Exhibits sound and accurate judgment. Supports and explains reasoning for decisions. Includes appropriate people in decision-making process. Makes timely decisions. Approaches others in a respectful manner. Reacts well under pressure. Accepts responsibility for own actions.
MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret graphs. REASONING
Ability to apply common sense, understanding to carry out instructions furnished in written, oral or diagram from. Ability to deal with problems involving several concrete variables in standardized situations. Identifies and resolves problems in a timely manner. Gathers and analyzes information skillfully, developing alternate solutions. Works well in group problem solving situations. Uses reason when dealing with emotional topics and situations. CERTIFICATES, LICENSES, REGISTRATIONS
Must have valid First Aid and CPR certificates. Must have valid Arizona driver license and proof of automobile insurance. PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to walk, reach with hands and arms and talk and hear. The employee is frequently required to stand; sit; use hands to finger, handle, or feel; climb or balance; stoop, kneel, crouch or crawl; and taste or smell. The employee must regularly lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision to be able to visually inspect small defects, and small parts, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
WORK ENVIRONMENT
While performing the duties of this job, the employee is frequently exposed to moving mechanical parts and outside weather conditions. The employee is occasionally exposed to hot, cold, windy, wet and/or humid conditions; and fumes or airborne particles. The noise level in the work environment is usually moderately high but may sometimes be very loud.