About Us:
Boise State University, powered by creativity and innovation, stands uniquely positioned in the Northwest as a metropolitan research university of distinction. Learn more about Boise State and the City of Boise at https://www.boisestate.edu/about/
Boise State University is building an inclusive community of faculty and staff whose unique skills, cultural contributions, work history, and perspectives create a rich and rewarding academic experience for our students. Research demonstrates that people thrive when they feel welcome, respected, and inspired. We seek applicants who are committed to helping us achieve our vision of a diverse and inclusive community. Applications from members of historically marginalized groups, including women, BIPOC (Black, Indigenous, and People of Color), those with disabilities, members of the LGBTQ+ community, those who have served in the military, and members of other underrepresented communities are strongly encouraged.
Job Summary/Basic Function:
Responsible for monitoring project plans, schedules, work hours, budgets, and expenditures, organizing and participating in stakeholder meetings, and ensuring that project deadlines are met in a timely manner.
This position is a Full-Time Temporary Benefit Eligible position.
Level Scope:
Entry-level professional with limited or no prior experience to contribute on a project or work team. Incumbent learns to use professional concepts to resolve problems of limited scope and complexity under close supervision while achieving day-to-day objectives. Works on developmental assignments that are initially routine in nature, requiring limited judgment and decision making. This level is typically focused on self-development. Requires theoretical knowledge through specific education and training.
Essential Functions:
• Maintain and monitor project plans, project schedules, work hours, budgets, and expenditures.
• Organize, attend, and participate in stakeholder meetings.
• Document and follow up on important actions and decisions from meetings.
• Prepare necessary presentation materials for meetings.
• Ensure project deadlines are met.
• Determine project changes.
• Provide administrative support as needed.
• Undertake project tasks as required.
• Develop project strategies.
• Ensure projects adhere to frameworks and all documentation is maintained appropriately for each project.
• Assess project risks and issues and provide solutions where applicable.
• Ensure stakeholder views are managed towards the best solution.
• Chair and facilitate meetings where appropriate and distribute minutes to all project team members.
• Create a project management calendar for fulfilling each goal and objective.
Provide logistical and clerical support for training events:
• Arrange training locations, generate contracts, and communicate with venues.
• Make travel arrangements following University travel guidelines and processes; complete expense reports for staff review and approval.
• Prepare training materials for presenters and participants.
Complete office administration tasks:
• Order, receive, and organize office and training supplies for onsite and remote staff.
• Generate service provider contracts for review and approval.
• Input and coordinate University service requests related to maintenance, technology, system access, and other needs as required.
Prepare and maintain project documentation:
• Keep detailed records of contracts, purchase orders, expense reports, and budget expenditures.
• Prepare written reports and review with appropriate supervisory staff.
• Create and maintain detailed documentation of current processes.
Perform other duties as assigned.
Knowledge, Skills, Abilities:
• Ability to work on tight deadlines
• Knowledge of Microsoft Office applications such as Word and Excel
• Exceptional verbal, written, and presentation skills
• Knowledge of file management, transcription, and other administrative procedures
Minimum Qualifications:
Bachelor’s Degree or equivalent relevant professional experience.
Preferred Qualifications:
Experience with event planning, office administration, and/or project management. Salary and Benefits:
Salary of $46,051.20/yr, commensurate with experience. Boise State University is committed to offering a benefits package that provides health and financial protection plans as well as resources to promote health and well-being. Our program provides flexibility so you can choose the benefits that are right for you and your family. Learn more about our benefit options at https://www.boisestate.edu/hrs/benefits/ .
Required Application Materials:
Cover Letter and Resume.
Advertised: July 31, 2023 Mountain Daylight Time
Applications close: August 10, 2023 11:55 PM Mountain Daylight Time