Senior Project Coordinator-Bus Rapid Transit (term-limited)

This is a term-limited position, duration of term is expected to last 60 months.

Salary range is $55k to $130k, with a midpoint of $85k. New hires typically receive between minimum and midpoint, however, we may go slightly higher based on experience, internal equity and market.

Sound Transit also offers a competitive benefits package with a wide range of offerings, including:

• Health Benefits: We offer two choices of medical plans, a dental plan, and a vision plan all at no cost for employee coverage; comprehensive benefits for employees and eligible dependents, including a spouse or domestic partner.
• Long-Term Disability and Life Insurance.
• Employee Assistance Program.
• Retirement Plans: 401a – 10% of employee contribution with a 12% match by Sound Transit; 457b – up to IRS maximum (employee only contribution).
• Paid Time Off: Employees accrue 25 days of paid time off annually with increases at four, eight and twelve years of service. Employees at the director level and up accrue additional days. We also observe 12 paid holidays and provide up to 2 paid floating holidays and up to 2 paid volunteer days per year.
• Parental Leave: 12 weeks of parental leave for new parents.
• Pet Insurance.
• ORCA Card: All full-time employees will receive an ORCA card at no cost.
• Tuition Reimbursement: Sound Transit will pay up to $5,000 annually for approved tuition expenses.
• Compensation Practices: We offer competitive salaries based on market rates and internal equity. In addition to compensation and benefits, you’ll find that we provide work-life balance, opportunities for professional development and recognition from your colleagues.

GENERAL PURPOSE:Under general direction, performs professional administrative and technical level tasks in assigned area of responsibility to assist multiple ST managers in administering the planning, design, and construction phases of capital projects; coordinates resources, planning activities, communication and coordination of work activities, and facilitates exchange of information between Agency staff, consultants, design engineers, local jurisdictions, and the public during all project phases; interprets data and processes and handles sensitive materials; negotiates solutions and develops recommendations consistent with Agency policies.

ESSENTIAL FUNCTIONS:The following duties are a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Reviews and provides lead support and coordination on project-related documentation, and other project-related materials; and manages specific project related tasks as directed.
• Collects, reviews, interprets, and enters staff review comments into required spreadsheets and SharePoint sites. Establishes and maintains permanent hardcopy files and soft (SharePoint) copies of project files.
• Provides support in project management of small projects as assigned; ensures the project scope, schedule, quality, and budget are effectively managed; manages consultant activity and provides project direction to consultant and internal resources.
• Verifies submittals including monthly reporting; monitors schedules; participates in the development of project feasibility studies, site selection, and technical documentation; and coordinates project relevant public outreach efforts.
• Provides support during final design phase of larger projects; coordinates assigned tasks and comments during design; participates in design development, review, and project meetings; assists with permit procurement and submittal; assists with right-of-way needs as directed including coordinating with consultant to obtain legal descriptions, parcel exhibits, and other documentation needed to acquire property.
• Provides support during the construction phase on larger projects; coordinates with construction management and Agency purchasing groups regarding bid process and contract negotiations/requirements for construction firm selection; creates procedural checklists; and supports the closing out of construction contracts.
• Coordinates project elements with a variety of interested parties including Agency staff from various lines of business and departments, elected officials, consultants, local/state/federal agencies, and the general public; coordinates and attends project-related technical, public, and community meetings to represent the Agency; develops meeting materials including agendas, handouts, and meeting summaries; as required.
• Coordinates scheduling of staff/consultant participation in project-related meetings and public hearings; drafts and coordinates review and approval of project-related materials and presentations such as change orders, Phase Gate, and staff reports to the Agency Board or Committees; and participates in presentations as necessary; serves as station/project contact and responds to requests for information from other agencies, media, and the general public involving various assigned projects; and provides necessary project status, design information, outreach, and communications with affected businesses, residences, and community groups through design and construction phases.
• Provides support in administering assigned contracts; reviews and/or comments on consultant submitted progress reports, earned value reports, and schedules.
• Works with project staff to coordinate readiness review meetings and weekly progress meetings with consultants and contractors; and maintains accurate documentation and files.
• Prepares and submits Agency-required project reports; assists in preparing, coordinating, and processing annual and interim capital project budget updates.
• Performs technical analysis of various types of data in support of project development goals and prepares, under direction, associated technical and policy reports; prepares maps and visual/presentation materials to support technical analyses; responds to and researches requests for information and public records as well as updates on project status.
• Researches and manages other tasks as assigned for various technical subject areas, including such things as landscape and material salvage, sustainability tracking, assessment of materials, product information, and pedestrian and bike access issues.
• Provides support to the department and others on matters as directed; serves as staff on a variety of committees as assigned; prepares staff reports and other necessary correspondence; attends and participates in professional meetings; maintains awareness of new trends and developments in the fields related to area of assignment; incorporates new developments as appropriate; ensures processes, policies, and practices are interpreted and applied consistently and effectively; ensures accountability and compliance with all current and applicable state and federal laws, Agency policies and procedures, rules and regulations.
• Champions and models Sound Transit’s core values and demonstrates values-based behaviors in everyday interactions across the agency.
• Contributes to a culture of diversity, equity and inclusion in alignment with Sound Transit’s Equity & Inclusion Policy.
• It is the responsibility of all employees to follow the Agency safety rules, regulations, and procedures pertaining to their assigned duties and responsibilities, which could include systems, operations, and/or other employees.
• It is the responsibility of all employees to integrate sustainability into everyday business practices.
• Other duties as assigned.

MINIMUM QUALIFICATIONS:

Education and Experience: Bachelors Degree in Project Management, Public Administration, Business Administration, Architecture, Landscape Architecture, Planning, Engineering, Construction Management, or closely related field and four years of experience providing project management support in planning, engineering, or construction; including negotiation, management of scope, schedule, quality, and budget of small to mid-size projects, reading construction plans and specifications responsibilities, preferably in a public sector transit-related organization; OR an equivalent combination of education and experience.

Required Knowledge and Skills:

• General knowledge of principles and practices of project management.
• General principles, practices, and procedures of business administration and public administration.
• General knowledge of the design and construction industry.
• Ability to read construction documents.
• Project control principles, practices, and procedures.
• Public contract administration principles and practices.
• Construction procedures and terminology.
• Methods and techniques of data collection, research, and report preparation. Principles of customer service.
• Basic accounting, bookkeeping, and mathematical principles and practices.
• Analyze situations accurately and adopt an effective course of action.
• Work independently with minimal supervision.
• Sensitivity to the political nature of public agencies. Maintaining confidentiality and communicating with tact and diplomacy.
• Principles of business letter writing and basic report preparation.
• Principles and applications of critical thinking and analysis.
• Ability to fluently operate office equipment including computers and know computer applications such as SharePoint, MS Word, Excel, PowerPoint, and Outlook.
• Principles and practices of record keeping and records management.
• Pertinent federal, state, and local laws, codes, and regulations.
• Techniques to work effectively under pressure, meet deadlines, and adjust to changing priorities.
• English usage, spelling, grammar, and punctuation.
• Clarity and accuracy of expression in writing, speaking, and graphic representations.
• Utilizing personal computer software programs affecting assigned work and in compiling and preparing spreadsheets and reports.
• Establishing and maintaining effective working relationships with other department staff, management, vendors, outside agencies, community groups, and the general public.
• Interpreting and administering policies and procedures sufficient to administer, discuss, resolve, and explain them to staff and other constituencies.
• Interpreting and applying applicable federal, state, and local policies, laws, and regulations.
• Providing technical expertise and assistance in administering the project management functions for a variety of programs and projects.
• Collecting, evaluating, and interpreting information and data from multiple sources.
• Conducting research and analysis and providing appropriate recommendations based on findings.
• Analyzing and reviewing financial plans and related budgetary information to determine impact on projects.
• Preparing clear and concise analytical, administrative, and financial reports.
• Assisting with budget preparation and administration.
• Responding to inquiries and in effective oral and written communication.
• Maintaining good customer relations with positive customer service orientation.
• Applying lead project management techniques and principles.
• Working cooperatively with other departments, Agency officials, and outside agencies.
• Monitoring program/project operating budgets, costs, and schedules.

Physical Demands / Work Environment:

• Work is performed in a standard office environment.
• May occasionally be exposed to dangerous machinery, extreme weather conditions, physical harm, hazardous chemicals, and extreme noise when conducting site visits and when working in the field.
• The Agency promotes a safe and healthy work environment and provides appropriate safety and equipment training for all personnel as required.

Sound Transit is an equal employment opportunity employer. No person is unlawfully excluded from employment action based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status or other protected class.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)