Position Type:
Administrative Support Services/Secretary – 10 Months
Date Posted:
4/27/2023
Location:
Rock Springs Junior High
Date Available:
07/29/2023
Closing Date:
When Filled
Sweetwater County School District Number One
P.O. Box 1089
Rock Springs, Wy. 82902-1089
CLASSIFIED PERSONNEL JOB DESCRIPTION
Job Title: Secretary to Junior High Principal
Location: Rock Springs Junior High
Reports To: Building Principal
Terms of Employment:
Months per Year: 10 Full time: X Hours/Week: 40 Hours per week
Salary Classification: SEC-IV, $22.11
Nature and Scope of Job:
To assist in the daily organization, operation, and general functioning of the office. To promote an atmosphere conducive to the effective operation of a school and to insure optimal services.
The school secretary is usually the first to encounter an individual upon entering a school. In this important role, the secretary is responsible for establishing a helpful, congenial atmosphere for all individuals who enter the building. The telephone manner must convey a cheerful, helpful tone. The school secretary must be able to establish good rapport with all individuals in the school, i.e., parents, administrators, teachers, students, district workers, other secretaries, aides and sales representatives.
Basic secretarial and communication skills are necessary to perform such duties and responsibilities as assigned by the building principal, and to do the following:
Job Functions
Essential Functions:
1. Maintains accurate files, records, and accounts.
2. Process all purchase orders, time-off forms, supply requests, and other miscellaneous documents
3. Assist in preparation of yearly budget.
4. Responsible for Fixed Asset Inventory for high school.
5. Prepares handbooks, academic programs, charts, graphs, etc. as needed.
6. Maintains inventories, replenishes stockroom supplies, and checks in all materials ordered on the budget for all departments.
7. Checks copiers to make sure they are in good working order; orders supplies for copiers; changes toner, developer, etc. on copiers; monthly report tocopy Company on # of copies made.
8. Answers phones and assists at counter when needed.
9. Maintains confidentiality of all information concerning students, staff, or parent/guardian in any public setting and chooses the appropriate time, place, and supervisor to discuss any problems.
10. Uses positive verbal and non-verbal communication and interaction skills when working with students, parents, and all district personnel at all times.
11. Takes, transcribes, and distributes minutes of various meetings.
12. Composes and transcribes correspondence for the principal.
13. Responsible for organization of graduation practice and ceremony,diplomas, etc..
14. Maintains record of building keys and checks keys in and out to school employees.
15. Facilitates and maintains extra duty pay addendum between Activities Director, activities sponsors, and district accounting office.
Other Functions:
Non categorical responsibilities the school secretary has involves the following areas:
1. Acts as secretary to the Principal’s Advisory Group for monthly meetings.
2. Makes travel arrangements, arranges staff meetings, prepares meeting rooms.
3. Performs any other duties as assigned.
–EMPLOYEES ARE HELD ACCOUNTABLE FOR ALL DUTIES OF THIS JOB–
Job Qualifications
Knowledge, Skills and Mental Ability:
Able to make sound and appropriate decisions.
Has the capability to use and run all machines in the building.
Minimum Requirements (Education, License, Certification, Experience or Formal Training):
High School Diploma
Computer literate
Equipment Used:
Computer Typewriter Printer
Telephone Intercom Adding Machine
Copier Laminator FAX Machine
Binding Machine Paper Cutter
Physical Demands:
Digital finger strength necessary to type on heavy setting.
Lower body strength to stand and walk throughout the work day.
Upper body strength to lift and carry 25 pounds for 50 feet throughout the work day.
Have visual acuity and stamina to work at a computer monitor throughout the work day.
Standing for at least 25% of the work day.
Walking for at least 30% of the work day.
Sitting for at least 45% of the work day
Environmental Demands:
Exposure to high traffic control
Exposure to visual display terminal
Fluorescent lighting
Occasional exposure to weather extremes
High noise level from: telephones, computer equipment, copier, other offices,
and building ventilation system
Poor ventilation, no air conditioning