Reports to: Chief Financial Officer
Dept./School: Business & Finance
Pay Grade: Admin. Professional PG: 3 (226 Days)
Wage/Hour Status: Exempt
Date Revised: October 9, 2023
Primary Purpose:
Manage the purchasing activities of the district. Ensure compliance with district, state and federal
criteria and state purchasing rules for competitive bidding, informal quotations, and negotiations.
Qualifications:
Education/Certification:
Bachelor’s degree in business or accounting, preferred
Relevant years’ experience will be considered
Special Knowledge/Skills:
Knowledge of formal bid procedures
Knowledge of best practices procedures for purchasing
Ability to work with numbers in an accurate and rapid manner
Ability to write clear bid specifications, test materials, and evaluations, and analyze vendor bids
Proficient in keyboarding and file maintenance
Ability to deal effectively with vendor representatives
Effective organizational, communication, and interpersonal skills
Experience:
5+ years’ experience in public sector purchasing
Major Responsibilities and Duties:
Purchasing
1. Prepare bid specifications for items to be purchased and prepare bidding documents, including notice
and instruction to bidders, specifications, and form of proposal.
2. Analyze bid quotations and make recommendations regarding awarding of contracts.
3. Work with supplier representative to ensure full understanding of bid requirements and to maintain
awareness of product changes, price changes, or other information that could materially affect
purchasing of items.
4. Work with vendors in regard to supply and equipment availability, invoices, purchase orders, and
contracts.
5. Work cooperatively with district personnel to determine specific requirements and assist in locating
necessary goods and services.
6. Test supplies and equipment offered by suppliers.
7. Prepare and maintain vendor and bidder lists.
8. Prepare correspondence, forms, manuals, reports, purchase orders, and payment authorizations using
personal computer.
9. Compile, maintain, and file all reports, records, and other documents as required.
Other
10. Follow district safety protocols and emergency procedures.
Supervisory Responsibilities:
None.
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; prolonged keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress