Project Manager (Project Management Specialist)

The Irsay Institute is looking to hire an experienced project manager who will take on a portfolio of exciting research-supporting projects across the state. This position will have primary responsibility to develop communities of practice across Irsay projects.

The recently launched Irsay Institute is an interdisciplinary sociomedical sciences research institute dedicated to supporting faculty research. One goal of the Irsay Institute is to bring together university and statewide expertise around mental health and stigma issues and to look for ways to create sustainable change through networking with others and developing policy recommendations.

Job Summary

Department-Specific Responsibilities

  • Tasked with building communities of practice around researchers and professionals at Indiana University and across the state with outreach, tailored communications, meetings, reports, and workshops. Major initiatives include:
    • Innovation Think Tank to build Indiana researcher network to improve collaboration and communication among researchers focused on understanding and decreasing targeted death categories including suicides and overdoses.
    • Project AWARE will recruit an advisory board and engage members in developing program and policy recommendations that address the increasing need for behavioral and mental health services for school-age youth.
  • Other duties may include meeting scheduling with faculty and students, note-taking, team task coordination, handing research subject scheduling, correspondence, reporting, and presentation preparations.
  • May also be assigned to coordinate other smaller research projects in conjunction with Irsay faculty partners.
  • High-level programmatic event management, serves as a liaison between academic PI/Chair and IU Conferences and other events professionals in translating event vision and goals into timelines, budgets, communications, and action.
  • Produces of project reports and deliverables for state policy audiences.
  • Schedules regular business meetings, note-taking and follow-up, some administrative tasks in support of specific projects.
  • Other research-related projects related to social science and health research as they emerge.

General Responsibilities

  • Manages a small project, from start to finish, or one phase of a large project, ensuring on time completion within budget.
  • Develops project plan(s) and efficiently analyzes, tracks, forecasts, and reports on project metrics and shortfalls.
  • Reports on progress and provides regular updates to upper management.
  • Coordinates and communicates between various areas; conducts project meetings and prepares regular reports.
  • Collaborates with other departments to ensure that project objectives are achieved within established time frames.
  • May provide guidance and support to non-exempt staff.




  • Bachelor’s degree in relevant field



  • Some relevant experience

Combinations of related education and experience may be considered



  • Ability to drive multiple projects to successful completion
  • Demonstrates project management skills
  • Proficient communication skills
  • Excellent organizational skills
  • Excellent collaboration and team building skills
  • Demonstrates time management and priority setting skills


  • Demonstrates experience in handling complex projects
  • Some experience in running small to medium-sized meetings
  • Familiarity with Microsoft Office suite – particularly Excel, Outlook, Word, Teams, and PowerPoint
  • Experience producing reports for public or specialized audiences
  • Familiarity with IU enterprise-level systems (Kuali Financials, Confluence, Chrome River)

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington, Indiana

Advertised Salary

$46,000-$54,000 annually

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

  • Multiple plan options for medical insurance
  • Dental insurance
  • Health Savings Account with generous IU contribution
  • Life insurance, LTD, and AD&D options
  • Base retirement plan contribution from IU, subject to vesting
  • Additional supplemental retirement plan options
  • Tuition benefit for IU classes
  • 10 paid holidays per year
  • Generous Paid Time Off
  • Paid Parental Leave
  • Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure .

Job Classification

Career Level: Core

FLSA: Exempt

Job Function: General Administration

Job Family: Project Management

Click here to learn more about Indiana University’s Job Framework.

Posting Disclaimer

Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

New employees will be provided with information regarding Indiana University’s COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page .

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information .

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at or by visiting IUPD.

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