Project Coordinator (Project Management Coordinator)

The Irsay Institute and the Social Science Research Commons (SSRC) are seeking to hire an experienced Project Coordinator who will take on a portfolio of Institute and project support in a collaborative academic environment. The recently launched Irsay Institute is an interdisciplinary sociomedical sciences research institute dedicated to supporting faculty research. One goal of the Irsay Institute is to bring together university and statewide expertise around mental health and stigma issues and to look for ways to create sustainable change through networking with others and developing policy recommendations. The SSRC facilitates social science research on the Bloomington campus by providing research infrastructure, support, and training to social science faculty and graduate students.

Job Summary

The Project Coordinator will handle some routine Irsay and SSRC business functions and be assigned on a rotating basis to specific research teams to coordinate study activities such as scheduling research team meetings and study appointments, maintaining study notes and correspondence, and coordinating transcription services. There may be some occasional need for providing guidance, training, and day-to-day support to junior-level staff and students who work under the formal supervision of faculty.

Department-Specific Responsibilities

  • Provides procurement services for Irsay and SSRC business operations and research activities.
  • Serves as liaison between Irsay/SSRC and IU Procurement Services and suppliers.
  • Coordinates project timelines, schedules team meetings, and keeps meeting minute notes and action items.
  • Event plans and coordinates for more complicated events and academic meetings.
  • Handles travel arrangements for faculty, staff, and visitors.
  • Prepares and processes reimbursements in Chrome River and p-card reconciliations for multiple units.
  • Organizes and documents business and team policy and procedures.
  • Communicates with IU faculty, staff, and administration at all levels and communication with executive-level professionals from outside IU.
  • May perform reception-level duties as needed.

General Responsibilities

  • Provides experienced assistance with project management activities, resource allocation, and communication.
  • Develops a schedule designed to meet necessary deadlines and communicates with team members.
  • Monitors project progress and handles highly complex issues that arise.
  • Ensures projects adhere to frameworks and all documentation is maintained appropriately for each project.
  • Allocates tasks and assignments to lower-level appointed staff and monitors their performance.
  • Performs a variety of administrative skills and prepares correspondence related to the project.




  • High school diploma or GED



  • 4 years of relevant experience


  • Experience working with hourly or temporary workers, such as students



  • Demonstrates project management skills
  • Proficient communication skills
  • Excellent collaboration and team building skills
  • Demonstrates time management and priority setting skills
  • Effective interpersonal skills
  • Ability to lead/manage others
  • Ability to drive multiple projects to successful completion


  • Experience with IU financial systems such as KFS, Chrome River, Buy.IU, SIS, Grant Management Toolkit and IUIE
  • Demonstrated experience in handling complex projects
  • Experience making, keeping, and sharing project timelines and deliverable charts to keep teams up to date with projects
  • Solid understanding of university research and academic processes.
  • Some experience in running complex 50+ person meetings
  • Familiarity with federally sponsored research, social science, or survey research experience or familiarity with research standards and rules

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington, Indiana

Advertised Salary

$42,000 – $50,000 annually

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

  • Multiple plan options for medical insurance
  • Dental insurance
  • Health Savings Account with generous IU contribution
  • Life insurance, LTD, and AD&D options
  • Base retirement plan contribution from IU, subject to vesting
  • Additional supplemental retirement plan options
  • Tuition benefit for IU classes
  • 10 paid holidays per year
  • Generous Paid Time Off
  • Paid Parental Leave
  • Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure .

Job Classification

Career Level: Mastery

FLSA: Nonexempt

Job Function: General Administration

Job Family: Project Management

Click here to learn more about Indiana University’s Job Framework.

Posting Disclaimer

Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

New employees will be provided with information regarding Indiana University’s COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page .

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information .

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at or by visiting IUPD.

Contact Us

Request Support
Telephone: 812-856-1234

Apply for Job

  • Staff Positions
  • Sign In
  • New User
  • Enable Screen Reader Mode

Job Category
Job Type
Career Level