Job Details
Job Location
Manaya – Antiguo Hospital – Vega Baja, PR
Position Type
Full Time
Education Level
2 Year Degree
Salary Range
$9.00 – $9.00 Hourly
Job Category
Nonprofit – Social Services
Description
Position Summary:
It takes care of all administrative services and day-to-day administrative operations ensuring that quality standards are maintained.
Essential Job Functions:
- Communicate with current local, national and international resources and/or contacts using all tools such as phone, email, etc. to keep relationships active.
- Research, collect and analyze specific information related to different topics as requested.
- Generar informes según lo solicitado.
- Document the procedures followed for daily tasks as well as email communications.
- Prepare the agenda and take minutes of periodic meetings with assistance and coordination of Coordinators, Directors and others as needed.
- Work with other staff to coordinate work events and special projects.
- Keep the work area clean and organized at all times.
- Meet pre-set deadlines and provide support to the organization where needed.
- Create, review and reconcile credit card expense reports, payments, refunds and submit them for authorization.
- Assist the Human Resources Department in areas such as employee records, payroll, training and others.
- Follow up on requests sent by different offices in reference to purchase orders, reservations, quotes, etc. And maintain an inventory.
- Perform logistics, including organizing itineraries for training and continuing education events, CAC meetings, executive meetings, staff meetings, and others, as requested.
- Prepare correspondence, reports to various executives and stakeholders.
- Search, apply for and publicize funding opportunities and be an active part of the application process.
- Develop and maintain electronic files as needed.
- File and update file proposals, manuals, licenses, insurance documentation, CAC files and others.
- Actively manage the calendars of multiple team members and work efficiently with other staff members to coordinate/plan meetings and conference calls, which can involve numerous time zones.
- Coordinate with various units of the organization to perform tasks in a timely manner.
- Keep files updated
- Document and data management.
- Special Projects
- Other tasks assigned by your Supervisor
Qualifications
Essential Qualifications:
Education:
Associate degree or a minimum of 2-4 years of equivalent administrative experience (preferably reporting to more than one executive at the same time), Bilingual (Spanish / English), Computer knowledge, very competent in all Microsoft Office applications. Well organized in work habits. Strong verbal and written skills.
Experience and Competencies:
- Enthusiastic, motivated, effective under pressure and flexible.
- Able to work with minimal supervision, it works well working individually and collaboratively within a team.
- Good organizational and time management skills.
- Able to multitask while paying attention to detail and good ability to choose priorities.
- Excellent verbal and written communication and interpersonal skills required with the ability to make high-quality emails and messages to individuals at all levels of the organization.
- Able to perform efficiently, professionally and friendly under pressure.
- Strong interpersonal skills to create and maintain positive and effective working relationships.
- Excellent telephone skills (i.e. take accurate and complete messages) and email communication.