Salary: $44,590.00 – $60,205.60 Annually
Location : Kenner, LA
Job Type: Full Time
Job Number: 00185
Department: Parks & Recreation
Division: Parks & Recreation – Athletics
Opening Date: 07/19/2023
Closing Date: 7/27/2023 11:59 AM Central
General Description
ONE CURRENT VACANCY. DEPARTMENTAL PROMOTIONAL ONLY.
Under limited supervision, performs advanced level clerical duties combined with advanced level administration or technical work in supervising the daily operations of the assigned area. Work involves supervising and overseeing Recreation office personnel; preparing and monitoring contracts and invoices; coordinating and preparing contracts, bids, and specifications; preparing department legislation; handling personnel matters for the department; assisting the Department Director, Assistant Director and Superintendent with the annual budget; assist in preparing the Capital Outlay Budget for the Department; preparing bi-weekly payroll and maintaining payroll files and records; typing memorandums for the Department; and scheduling appointments, receiving office visitors, and attending meetings when needed. Reports to the Department Director.
Duties of Responsibilities
Essential Job Functions
Supervises department employees which involves such duties as instructing, assigning and reviewing work, maintaining standards, acting on employee problems, selecting new employees, appraising employee performance, recommending promotions, discipline, termination and salary increases.
Prepares, types, processes, copies, files, scans, indexes and/or distributes various documents, which may include permits, routine and confidential reports, records, work orders, freedom of information requests, purchase orders, personnel action forms, Worker’s Compensation claims, police records, accident and injury reports, memos, correspondence, etc.
Supervises and oversees the administrative office.
Prepares and monitors division contracts; coordinates with Legal Department and Mayor’s Office.
Prepares and coordinates specifications and bids; sends to Purchasing to begin the bid process.
Prepares legislation to be approved by City Council.
Prepares and verifies payroll; maintains related files and records.
Handles all personnel matters and correspondence for Department; processes new employees through Personnel and Civil Service Department; recommends disciplinary action when necessary.
Assists with employee evaluations; maintains confidential files for Civil Service employees in the Department.
Monitors Department expenditures; approves check requests for Department before submitting to Department Director for signature.
Assists Director in preparation of annual budget for Department; assists in preparation of Capital Outlay Budget for Department.
Assists on a daily basis and with preparation of reports; types reports.
Takes dictation; types office correspondence for Department.
Schedules appointments for Department; reminds Department of appointments.
Receives office visitors; provides information as needed.
Maintains an up-to-date telephone and address file on employees, vendors, and City departments for Department.
Receives and/or reviews various records and reports such as payroll cards, bid information, contract scope of work, personnel forms, and invoices from vendors.
Prepares and/or process various records and reports including contracts for department, specifications and bids, legislation, and payroll.
Refers to Internet, Civil Services manual, City of Kenner Employee Policy Book, department rule pamphlet, catalogs, policy and procedure manuals, codes / laws / regulations, publications and reference texts, etc.
Operates a City vehicle and a variety of office equipment and machinery such as copy machine, fax machine, City handheld radio, laminator machine, computer, printer, calculator, etc.
Uses a variety of tools such as brush, screwdriver, telephone, letter opener, scissors, standard office tools, etc.; a variety of supplies such as paper, writing instruments, envelopes, general office supplies, etc.; and a variety of computer software such as Microsoft Office, Internet Explorer, Microsoft Outlook, Adobe, etc.
Interacts and communicates with various groups and individuals such as Superintendents, Mayor’s Office, Council Office, Directors, and the general public.
Additional Job Functions
Answers office telephone when other employees are unavailable.
Assists field personnel with forms needed to be completed.
Serves as back up for office staff.
Prepares incident reports when necessary.
Operates City radio communication system when necessary.
Performs general administrative/office duties as required, including typing reports and correspondence, entering and retrieving computer data, copying and filing documents, sending and receiving faxes, establishing and maintaining filing systems, etc.
Performs related duties as required.
Minimum Qualifications
Requires a high school diploma or equivalent supplemented by four to five years of experience in progressively responsible general office work; or an equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities. Must possess a valid Louisiana State Driver’s License.
HEALTH INSURANCE: Comprehensive medical benefits options are provided through Blue Cross Blue Shield of Louisiana. Coverage is effective the first of the following month, following full-time employment. Dependent coverage is also available. The City of Kenner also offers voluntary insurance plans: DENTAL, VISION, and SUPPLEMENTAL INSURANCE PLANS (VOLUNTARY LIFE, CANCER, ACCIDENT, CRITICAL ILLNESS, HOSPITAL CONFINEMENT, LONG-TERM DISABILITY and SHORT-TERM DISABILITY).
LIFE INSURANCE: All full-time employees are insured under a Group Life Insurance policy through Prudential Life Insurance Company. The coverage is one and half times the employee’s salary, up to $300,000. The policy also provides a Basic Accidental Death and Dismemberment benefit. The premium cost is covered by the City of Kenner. Coverage is effective the first of the following month, following full time employment.
RETIREMENT SYSTEM: The City of Kenner’s regular full time employees are enrolled with the Municipal Employees Retirement System of Louisiana. Both the City of Kenner and the employee contribute the required percent to the system. The employee’s contributions are kept on account and will be refunded, if the employees leaves employment before they are retirement eligible.
DEFERRED COMPENSATION: The City of Kenner currently participates in a 457 Plan with MassMutual. This is a voluntary investment program that the employees are allowed to participate in at a contribution rate of their choice (must be within the designated maximum and minimum limits, as set for by Plan Document). The City of Kenner does not contribute to the 457 Plan.
HOLIDAYS: Sixteen paid official holidays are observed, plus any other holidays which may be declared by the Mayor.
ANNUAL AND SICK LEAVE: Eligible Kenner employees earn annual leave and sick leave. Accrual of hours will increase based on the number of years of service.
WORKING TEST PERIOD: Upon appointment to a position in the classified service, the employee shall serve a working test period of six (6) months, unless extended.
EAP: The Employee Assistance Program (EAP) is a program which provides a professional to help employees and their families to resolve problems. This service is 24 hrs. / 7 days per week, voluntary participation and confidential.
Kenner reserves the right to at any time and from time to time to modify or amend, in whole or in part, any or all of the provisions of the benefit package.
CITY OF KENNER
PUBLIC INFORMATION NOTICE
01
Are you a current, permanent employee in the Department of Parks and Recreation?
- Yes
- No
02
Describe your work experience involving supervising employees, handling department financials, budget preparation, and administrative duties within the department.
Required Question