Overview
The Office Coordinator is responsible for providing operational support to the GM, Director of Finance, Box Office Manager and other staff as needed. This position coordinates a variety of complex administrative, as well as accounting and box office duties.
This role will pay a wage of $17 to $20.
For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays).
Responsibilities
- Accounts Payable data entry, reconciliation, and check printing
- Accounts Receivable data entry, invoice preparation, and cash receipts processing
- Coordinate the hiring process for new employees and assist with HR duties
- Assist with various event related duties
- Assist with basic payroll functions and reporting
- Assist Box Office with selling tickets
- Responsible for balancing box office revenue and preparation of daily sales reports.
- Assist with preparation of all required Box Office reports
- Responsible for compiling and recording daily Box Office Sales and weekly receipts
- Answer, screen, and direct phone calls
- Provide general administrative support under direction from the General Manager, Directors, and Managers
- Perform general administrative functions including mail distribution, photocopying, filing, ordering and maintaining office supplies
Qualifications
- High school diploma or GED is required
- Previous office management or executive support experience preferred
- Communicate clearly and concisely in the English language, both orally and in writing
- Proficient in Microsoft Office, Word, Excel, and Outlook required.
- Consistent and reliable attention to detail, accuracy and validity
- Demonstrated ability to work as part of team and with all levels of management
- Strong customer service, organizational and interpersonal skills required
- Demonstrated ability to prioritize and meet strict deadlines
- Demonstrated ability to adhere to strict levels of confidentiality, discretion and ethics
- Effective interpersonal skills to establish and maintain effective relationships with customers, employees, superiors and business contacts in a professional, timely and courteous manner
Vaccination Statement
We are committed to ensuring all our buildings and office locations are the safest in the world for artists, teams, employees, and fans. Based on recent encouraging trends in the U.S. and Canada. We highly encourage our employees to continue to get vaccinate and boosted against COVID-19. Should circumstances change, we may need to reinstate vaccination requirements, in whole or in part, to safeguard the health of our employees, guests, performers, athletes, and partners.