If you often describe yourself as highly organized, proactive, or a problem solver keep reading! The Leading Hotels of the World is seeking an Administration Manager to support our CEO and CFO. The manager ensures efficiency and effectiveness in the execution of initiatives and the overall management
of the senior executive office.
Responsibilities include assisting with the operational activities of senior executives, the planning and execution of high-level meetings and programs, project planning, internal communications, and the improvement of processes to continuously enhance efficiency and effectiveness. In addition, the Administration Manager will be responsible for the day-to-day management of the New York corporate office.
This is a full-time, office-based position in New York City.
Responsibilities
- Assist with the planning and execution of virtual and/or in-person corporate meetings and events, e.g., town hall, board meetings, office events
- Act as the point person for New York Office services, including ordering supplies, mailings, organizing and supporting meeting logistics/execution, employee luncheons, and managing guest access to the office
- Manage the executive offices of the CEO and CFO by providing holistic administrative support, including but not limited to the management of outlook calendars, planning, and scheduling meetings, preparing meeting rooms and a/v technology set up, as necessary.
- Other responsibilities include organizing complex domestic and international travel itineraries including flights, lodging, transportation, and meeting planning while traveling, along with preparing expense reports in Concur
- Assist with creation and coordination of team meetings, communicating with presenters, agenda coordination
- Communicate, engage, and interact with the Board of Directors, senior leadership team, and employees
- Assist with ad hoc projects and performs other duties as required
The ideal candidate will be…
- Tech-savvy with strong proficiency in Microsoft Office applications ( Word, Excel, PowerPoint, Teams, OneDrive)
- Customer-focused with a high level of professionalism, integrity, and a strong work ethic
- A self-starter, proactive, productive, organized, resourceful, efficient, and flexible
- Global perspective with the ability to interact with employees at all levels, senior executives, board members, hoteliers, and vendors
- Able to maintain the strictest confidentiality and be trusted to work with highly sensitive information
- Work well with deadlines and responds easily to change
- High attention to detail, excellent written and verbal communications skills
- Able to analyze and problem-solve independently without being asked
- Able to represent/demonstrate LHW core values: integrity, relationships, individuality, innovation, excellence, and agility
Requirements
- Five years minimum experience in an administrative role is required
- College or technical school degree and/or equivalent experience and skills in planning, operations, and administration
- Bilingual or multilingual preferred but not required
Compensation
Expected Salary: $75,000 – $85,000
Target Incentive bonus: 10%
*Actual compensation within that range will be dependent upon the individual’s skills, experience, and location.
Benefits
The Leading Hotels of the World fosters a high-performance culture and generously rewards its employees for their contributions. Here is just a preview of the benefits we offer:
- 22 days of Paid Time Off (PTO), 11 paid holidays, including birthdays as a personal holiday
- Medical coverage available within the first month
- Health Savings Account (HSA) with Company contribution
- 401(k) company match up to 4% of salary
- Up to $500 for home office setup credit
- Up to $500 travel credit that supports and encourages our employees’ passion for travel
- Unlimited access to financial advisors
About The Leading Hotels of the World, Ltd. (LHW)
Comprised of more than 400 hotels in over 80 countries, LHW is the largest collection of independent luxury hotels. In 1928, 38 independent hoteliers came together to create LHW. Since then, the Company has carefully curated distinctive hotels, resorts, inns, chalets, villas, and safari camps from the snow-capped Alps of Europe to the African veldt, to share them with adventurous souls who seek the remarkably uncommon. The LHW community is filled with exceptional individuals, united by a passion for the surprising discoveries and details that come with every experience. LHW’s collection covers the globe and promises a broad range of destinations and uncommon experiences, enhanced by LHW’s tiered guest loyalty program Leaders Club. From converted former palaces, and countryside retreats run by the same families for generations, to gleaming skyscrapers in dynamic urban centers, serene private island escapes, glamorous tented camps – and beyond – explore, find inspiration, and experience unforgettable travel moments. For more information visit: www.lhw.com, Facebook at @LeadingHotels, Twitter at @LeadingHotels and Instagram @leadinghotelsoftheworld
LHW is an equal opportunity employer. LHW does not discriminate on the basis of religion, race, creed, color, national origin, sex, age, disability, handicap, veteran status, sexual orientation, genetic information, or any other applicable legally protected category.