Administrative Assistant, Contracts

We are seeking an Administrative Assistant to support our busy Contracts team. This is an entry- level position providing exposure to book contracts and publishing data systems. The Administrative Assistant will enter and maintain essential data related to book contracts; log and archive book acquisition agreements; draft various documents associated with publication; register books for copyright; and provide general help with certain administrative tasks. The ideal candidate will be highly diligent and detailed-oriented. Interest in book publishing, contracts and data systems is a plus.

What you’ll do:

  • Entering and updating data in Biblio3
  • Uploading documents into in digital contracts system
  • Assisting with preparing various documents
  • Registering books for copyright with the U.S. Copyright Office
  • Interpreting contract details (rights, territories, author approvals) and responding to queries
  • General administrative support and special projects as needed

What you’ll bring:

  • Attention to detail
  • Strong analytical skills
  • Facility with a variety of software; proficiency in Microsoft Office and G-Suite
  • Strong time management skills
  • Comfortable working both independently and collaboratively
  • Excellent written and verbal communication

Ideal Experience/Education:

  • Some prior professional experience preferred
  • Helpful: familiar with book publishing and data systems; previous work in book publishing or media
  • Ideal: some experience with data entry

This position will have an annual salary of $47,500.

Macmillan Publishers is a global trade book publishing company with prominent imprints around the world. Macmillan publishes a broad range of award-winning books for children and adults in all categories and formats.

U.S. publishers include Celadon Books, Farrar, Straus and Giroux, Flatiron Books, Henry Holt & Company, Macmillan Audio, Macmillan Children’s Publishing Group, The St. Martin’s Publishing Group, and Tor Publishing Group. In the UK, Australia, India, and South Africa, Macmillan publishes under the Pan Macmillan name. The German company, Holtzbrinck Deutsche Buchverlage, includes among its imprints S. Fischer, Kiepenheuer & Witsch, Rowohlt, and Droemer Knaur.

Macmillan Publishers is a division of the Holtzbrinck Publishing Group, a large family-owned media company headquartered in Stuttgart, Germany.

We are an Equal Opportunity Employer. We are actively seeking job applicants who reflect a broad representation of differences, including race, ethnicity, religion, sex, sexual orientation, gender identity/expression, physical ability, neurodiversity, age, family status, economic background and status, geographical background and status, and perspective. We believe that the best companies reflect the incredible diversity in viewpoints, backgrounds, and identities of the world in their staffs, and are committed to inclusive hiring across departments and levels. The successful candidate for this position will be an employee of Macmillan Publishing Group, LLC.

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