Position Summary:
The Legal Secretary performs a variety of administrative support tasks for the assigned attorneys within the designated Practice Area. The qualified candidate must have substantive knowledge and understanding of Intellectual Property Litigation. This includes managing databases, filing in various jurisdictions, and working with Paralegals in preparation for trials. Working knowledge of Relativity, PACER, CM/ECF, Westlaw, Lexis, as well as other relevant litigation applications is preferred. The candidate should be solutions oriented, have excellent analytical, organizational and communication skills. This position may perform additional duties and responsibilities relating to the assigned Practice Area. The Legal Secretary works under general supervision and relies on instruction and guidelines to perform the essential functions of the job.
Essential Functions and Responsibilities:
- E-filing in State and Federal courts
- Organize and maintain paper and electronic files in accordance with Firm records retention policies
- Edit, proofread, and redline documents and correspondence for accuracy, grammar, and formatting
- Organize and maintain attorney contacts and calendars, including travel logistics and scheduling
- Input, review, edit, and update attorney time entries and print reports
- Coordinate meeting logistics, including scheduling, arranging videoconferences, conferences calls, and conference rooms; requesting equipment and food and beverage orders; preparing presentation materials; and welcoming visitors
- Answer incoming telephone calls and document and relay messages
- Prepare client bills and related forms and arrange for expense advancement, reimbursement, and invoice payments
- Work with Paralegals for trial preparation and logistics
Job Specifications:
- High school diploma
- At least two (2) years of related work experience
- Knowledge and understanding of Intellectual Property Litigation.
- Experience managing databases, filing in various jurisdictions, and working with Paralegals in preparation for trials.
- Working knowledge of Relativity, PACER, CM/ECF, Westlaw, Lexis, as well as other relevant litigation applications is preferred.
- Knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint and Word)
- Strong written and verbal communication skills
- Strong organizational skills and detail oriented
- Ability to work under tight deadlines and prioritize responsibilities
- Ability to maintain and handle confidential information
- Ability to work effectively in a fast-paced environment
Physical Demands and Work Environment:
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands:
- While performing the duties of this job, the employee is required to sit, use hands, reach with hands and arms, stoop, talk and hear
- Employee must occasionally lift up to twenty (20) pounds
Work Environment:
Typical indoor office environment
Disclaimer:
The above statements are intended to describe the general nature and level of the work being performed by people within this classification. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of employees assigned to this job.
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Successful candidates will be provided with outstanding career opportunities and willreceive acompetitive total rewards package with the opportunity to earn performance-based bonuses.
Expected Pay Range in Orange County $60,000 – 101,000
Please note that quoted salary ranges are not guarantees of what final salary offers may be.Base pay is based on market location and may vary depending on job-related knowledge, skills,and experience. Base pay is only one part of the Total Rewards that MWE provides tocompensate and recognize our staff professionals for their work. Full time positions are eligiblefor a discretionary bonus and a comprehensive benefits package.