Salary: $21.50 – $31.18 Hourly
Location : Gilbert, AZ
Job Type: Full Time
Job Number: 24-0021
Department: PROSECUTOR’S OFFICE
Opening Date: 07/13/2023
Closing Date: 7/23/2023 11:59 PM Arizona
We Are Team Gilbert
Gilbert is on a mission to be the City of the Future. We choose to “Anticipate. Create. Help people.” With 100 years of history and growth, our focus is on keeping the thriving community that Gilbert is today well into the future while continuing to be one of the top communities in the country.
In Gilbert, we are shaping a new tomorrow, today. We hire people who share our aspiration to be driven, kind, bold, and humble. Join Team Gilbert, and help us shape a new tomorrow, today:
We Are Seeking
With every job we fill, our focus is on providing best in class customer service to our citizens while offering the opportunity for professional growth in a rewarding and innovative work environment. Team Gilbert has an exciting opportunity for a Legal Secretary I to join the Town Prosecutor’s Office!
We work in a fast, paced environment where attention to detail and positive communication skills are paramount. This position supports the prosecutors by being the face of the office at our reception counter, answering emails and requests for essential information, which includes providing complete and accurate cases for their review. Other essential duties include entering items of evidence into cases, copy audio, photos, and video into cases as well as transfer court emails into OnBase and distribute the emails to the correct support staff member. We are seeking a team player as this role will assist other Legal Secretary I’s dedicated to specific areas with their work depending on caseload distribution and will serve as a back-up to their alpha.
The Legal Secretary I utilizes the Prosecutor Case Management system (ePros) and Gilbert Police system ILEADS as well as Arizona Criminal Justice Information System (ACJIS), through AZ DPS, to obtain criminal histories of defendants/victims/witnesses. This position also communicates with victims by sending email or US Mail notices of court proceedings and victim rights as enumerated by constitutional and statutory law.
We encourage your to read the full job description available
This position is an At-Will position and is FLSA Non-Exempt – eligible for overtime compensation.
About You
At Team Gilbert, we hire innovative, forward thinking problem-solvers who love what they do!
The ideal candidate is organized with an eye for details, has experience with legal case management, and is skilled in conducting research. This position requires someone who is great at multitasking and has interpersonal and technical skills. We’re looking for someone to provide extensive customer service that often includes working with members of the public, police officers, and court personnel. Written and verbal communication skills are essential.
Qualified candidates must possess the following requirements:
- High School Diploma of equivalent (G.E.D.)
- One year of experience in a research-based position providing customer service
- Experience in a legal environment is preferred
Who we are looking for:
- Team-player that communicates effectively
- Detail-oriented, organized individual that enjoys multi-tasking
- Someone comfortable with researching information and making decisions quickly
- A person with high standards and a commitment to moral integrity
Up For the Challenge
Join Team Gilbert and make an income while making an impact! If you are looking for an opportunity to make a visible contribution to our community and get excited about doing interesting work that matters, then why not click that “Apply” button at the top there? We can’t think of a better place to put your talents to work.
Let’s get this adventure started!
Gilbert provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Town of Gilbert offers a comprehensive benefits package for qualifying positions that includes self-funded medical and dental plans, life insurance, disability, pension, tuition reimbursement, parental leave, babies at work, and more! to see a list of our benefit offerings at-a-glance.
01
In the questions that follow, you will be asked for information about your qualifications. Answers provided in this supplemental questionnaire must be substantiated in your application. Be aware that submitting a resume in lieu of completing the application and these supplemental questions may disqualify you from further consideration. Please indicate whether or not you accept these terms by checking the appropriate response below.
- Yes
- No
02
What level of education have you completed?
- High School Diploma / GED
- Associate’s Degree / 2 years college coursework
- Bachelor’s Degree
- Master’s or higher
- None of the above
03
How many years of customer service experience do you have?
- None
- Some but less than 1 year
- 1 – 3 years
- 3 years or more
04
How many years of experience do you have working with computers, specifically with internal record keeping program(s) such as a case management system or database?
- None
- Some but less than 1 year
- 1 but less than 3 years
- 3 years or more
05
How many years of experience do you have providing office support in a legal environment?
- None
- Some but less than 1 year
- 1 -3 years
- 3 years or more
06
The following question is strictly confidential and will not be made part of your application for employment. Preference Status per Arizona Revised Statute 38-492 (select all that apply):
- Veteran
- Disabled Veteran
- Veteran’s Spouse/Surviving Spouse
- Disabled Person
Required Question