Job Description
Providence is seeking a Project Coordinator who will:
- Participate in relevant projects, manage minor projects, provide daily support in maintaining project documentation, coordinate meetings, produce project reports, and provide other general office support
- Be effective in time management while dealing with multiple projects and tasks
- Be responsible for assisting in implementation of projects and programs assigned to the team in a manner that achieves the strategic goals of Providence
In this position you will:
Strategic:
- Proactively understands and participates in the organization’s strategic plans and objectives
- Supports activities to influence decisions in order to ensure work towards project objectives, including scope, schedule, budget, vendor, and change management
Management:
- Manages small or low complexity project tasks with minimal supervision
- Coordinates all aspects of capital purchasing / appropriate operational expenditures, and assists with managing the project budget
Operational:
- Develops, maintains and distributes program/project information and documentation using standard documentation. May include meeting agendas, minutes, scheduling meetings, status reports, share department documents, SharePoint, PR3 / ServiceNow and others.
- Performs assigned individual project tasks and modules and contributes to completion of team tasks accurately and timely.
- Runs reports and analyzes data through PR3 / ServiceNow software to support specific project work.
- Plans, coordinates and facilitates for multiple project meetings
Standards of Performance
Mission and Values:
- Actively supports and incorporates the mission and core values into daily activities. Treats all others with respect and demonstrates excellence, justice and compassion in daily work and relationship with others.
Service Commitment:
- Demonstrates competency by placing high priority on service to everyone encountered. Consistently shows the characteristic of service excellence.
Team Member:
- Demonstrates competency by maintaining positive, constructive interpersonal relationships, and by understanding and practicing the principles of effective teamwork.
Confidentiality/Privacy:
- Protects confidentiality/private information related to patients, members, employees and others.
Attendance and Punctuality:
- Demonstrates performance by adhering to established policies and procedure and exhibiting the defined characteristics associated with attendance and punctuality.
Respect for Diversity:
- Demonstrates competency by knowing and applying the principles of an inclusive work environment
Job Specific Knowledge, Skills and Abilities:
- Ability to analyze information, evaluate results to choose the best solution and solve problems.
- Effective written communication skills as appropriate for the needs of the audience.
- Strong verbal communication and listening skills.
- Demonstrated customer service skills.
- Ability to perform work independently with minimal supervision.
- Developing to basic understanding of project management methodology and practices.
- Ability to quickly understand and align with department and organization priorities and practices to support the department strategic priorities and goals.
- Demonstrated ability to effectively organize, prioritize and follow through on assigned tasks and documentation with accuracy and attention to detail and meet deadlines.
- Demonstrated ability to adapt well to changing environment and respond quickly to requests and needs of environment.
- Ability to assimilate a wide variety of detail and convey it to appropriate persons for action.
Required qualifications:
- Associate’s Degree in Healthcare, Project Management, Business, Clinical Operations or Information Technology or equivalent educ/experience
- 2 years Demonstrated work experience in organizing, facilitating, and assisting in planning a project or business/clinical operations
Preferred qualifications:
- Project Management methodology based on Project Management principles
Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally and achieving financial security. We take care of you, so you can focus on delivering our Mission of caring for everyone, especially the most vulnerable in our communities.
About the department you will serve.
Providence Strategic and Management Services provides a variety of functional and system support services for all eight regions of Providence from Alaska to California. We are focused on supporting our Mission by delivering a robust foundation of services and sharing of specialized expertise.
About Us
At Providence, our strength lies in Our Promise of “Know me, care for me, ease my way.” Working at our family of organizations means that regardless of your role, we’ll walk alongside you in your career, supporting you so you can support others. We provide best-in-class benefits and we foster an inclusive workplace where diversity is valued, and everyone is essential, heard and respected. Together, our 120,000 caregivers (all employees) serve in over 50 hospitals, over 1,000 clinics and a full range of health and social services across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. As a comprehensive health care organization, we are serving more people, advancing best practices and continuing our more than 100-year tradition of serving the poor and vulnerable.
The amounts listed are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.
Check out our benefits page for more information about our Benefits and Rewards.
About the Team
Providence Shared Services is a service line within Providence that provides a variety of functional and system support services for our family of organizations across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. We are focused on supporting our Mission by delivering a robust foundation of services and sharing of specialized expertise.
We are committed to the principle that every workforce member has the right to work in surroundings that are free from all forms of unlawful discrimination and harassment.
We are committed to cultural diversity and equal employment for all individuals. It is our policy to recruit, hire, promote, compensate, transfer, train, retain, terminate, and make all other employment-related decisions without regard to race, color, religious creed (including religious dress and grooming practices), national origin (including certain language use restrictions), ancestry, disability (mental and physical including HIV and AIDS), medical condition (including cancer and genetic characteristics), genetic information, marital status, age, sex (which includes pregnancy, childbirth, breastfeeding and related medical conditions), gender, gender identity, gender expression, sexual orientation, genetic information, and military and veteran status or any other applicable legally protected status. We will also provide reasonable accommodation to known physical or mental limitations of an otherwise qualified caregiver or applicant for employment, unless the accommodation would impose undue hardship on the operation of our business.
We are a community where all people, regardless of differences, are welcome, secure, and valued. We value respect, appreciation, collaboration, diversity, and a shared commitment to serving our communities. We expect that all workforce members in our community will act in ways which reflect a commitment to and accountability for, racial and social justice and equality in the workplace. As such, we will maintain a workplace free of discrimination and harassment based on any applicable legally protected status. We also expect that all workforce members will maintain a positive workplace free from any unacceptable conduct which creates an intimidating, hostile, or offensive work environment.