Hanley, Flight & Zimmerman, LLC (HFZ), a boutique IP law firm located in the heart of downtown Chicago, is in search of an IP Docketing Specialist to join our Patent & Trademark docketing team. The IP Docketing Specialist handles the Intellectual Property Patent &Trademark Docketing for our firm, working directly with IP attorneys, foreign filing specialist(s) and legal assistants to clear dockets, generate reports, and ensure all deadlines and reminders are fulfilled. This position will support all aspects of U.S. and foreign docketing, accurately identifying docketing deadlines for the benefit of our clients and the firm.
Job Duties:
• Docket new patent & trademark filings, incoming office actions, and correspondence (PTO, PCT, and Foreign Patent Offices).
• Assist with new client Patent & Trademark transfers as needed.
• Prepare docket status and maintenance fee reports for clients and attorneys as needed.
• Ensure all docketing items are timely and accurately processed.
• Performs other special projects within the department as assigned.
HFZ’s IP Docketing Specialist will be an individual who:
• Is strongly analytical, organized, highly motivated, proactive and detail oriented.
• Is a problem solver and a team player with the ability to exercise independence and professional judgment in a fast-paced environment.
• Shows excellent written, verbal and people skills with the ability to “own problems” and resolve issues.
• Has the ability to handle confidential information.
• Maintains a high level of workflow and quality controls, as well as strict confidentiality of client and firm matters.
• Can work under pressure to meet strict deadlines.
1-2 years of docketing experience preferred but not required.
To apply please submit your resume, transcripts and cover letter:
• ATTN: Bill O’Connor Recruitment Manager
Hanley, Flight & Zimmerman, LLC is committed to diversity as a core value of the firm. We continue to build an inclusive culture that encourages, supports, and celebrates the diverse voices of our employees. A diverse and inclusive workforce enriches our work experience and enhances the value of our legal services. HFZ is an Equal Opportunity/ M/F/Vet/Disabled Employer.
Requirements
Qualifications & Prior Experience:
• Bachelor’s Degree with Cumulative GPA of 3.0 or above preferred.
• 1-3 years of substantive IP docketing experience preferred but not required.
• Knowledge of U.S. and foreign patents, PAIR, Trademarks, and PCT deadlines preferred.
• IP Manager experience a plus.
• Possess a working technical knowledge to support the firm’s docketing system databases.
• Tech savvy, with a willingness to learn new software.
Benefits
$50-$55,000 Salary
- Health, dental, vision, disability, and life insurance available.
- 401K plan.
- Hybrid schedule flexibility.