Invoicing/Accounting Manager

Stella-Jones is North America’s leading producer of industrial pressure-treated wood products. Responding to the vital infrastructure needs of our economy, we manufacture and distribute railway ties, utility poles, residential lumber and industrial wood products across the continent.

Stella-Jones recruits team members who embody our core values and desire an environment where growth is inspired, dedication is recognized, and achievement is rewarded. Our ever-expanding footprint provides a great prospect for career advancement as we seek to develop our emerging leaders.

We are looking for an Accounting/Invoicing Manager to join our team in Pittsburgh, PA. The Invoicing Supervisor is responsible for overseeing the daily invoicing function of the Ties Division. They will lead the monitoring, billing, and correction processes related to the customer invoicing function, providing overall guidance to a team of Invoicing Clerks.

Principal Responsibilities:


  • Oversee the daily invoicing process, ensuring that shipping documents are properly reviewed, proofs of delivery are retained, and invoices are distributed to customers through the appropriate channels.
  • Ensure orders are invoiced in a timely manner once shipment notification is received.
  • Lead a team of clerks in handling transactional inputs into SAP and Customer Portals.
  • Create and disseminate invoicing reports to management.
  • Proactively monitor customer sales orders for shipment and billing status, to clear backlogs and mitigate potential roadblocks.
  • Coordinate all invoicing corrections, debit memos, and credit memos.
  • Work closely with plant administrators, inside sales, transportation, and tax groups to correct issues related to the invoicing function.
  • Ensure that company protocols are being followed to facilitate compliance with established internal controls.

Supervision / Oversight

  • Prepare employee work schedules, approve vacations / absences.
  • Training new employees.
  • Coordinate cross-training of staff and ensure adequate coverage during absences.
  • Supervising and providing overall guidance to a team of accounting clerks.
  • Ensure that transactions are posted in a timely manner and that company objectives are met by the Invoicing Team.

General Accounting

  • Complete month-end tasks including reports / reconciliation, journal entries, accruals, other tasks as directed.
  • Assists the accounting manager with account reconciliation, reporting, analysis.
  • Performs other duties as assigned.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.


  • Education: Bachelor’s degree (B.A) from four-year college or university
  • Experience: Five years of experience in accounting functions, reconciling general ledger and preparation of budget. Two years of experience of supervisory experience.
  • License/Certification: NA

Knowledge, Skills and Abilities:

  • Microsoft Suite, including Excel, Word, and Outlook
  • Excellent written and verbal communication Skills
  • Advanced skills in financial reporting and spreadsheets
  • Problem solving
  • Critical Thinking

Employee Benefits:
As a Stella-Jones employee, you will have access to excellent benefits and incentives including:

  • The security of working for a company designated as an essential workplace
  • Comprehensive total benefits package with 3 medical plans to choose from
  • Several company-paid benefits including:
    • Dental and Vision coverage
    • Life insurance and Accidental Death & Dismemberment (AD&D) policies
    • Long-Term Disability Coverage
    • Access to a robust employee assistance program
  • Competitive compensation
  • Annual bonus program opportunity
  • 401(k) savings plan with generous Company match (150% on the first 4% deferred)
  • 2 weeks paid vacation and 9 holidays
  • Career advancement opportunities
  • Ability to purchase Company stock

Equal Opportunity Employer/Veterans/Disabled

Other details

  • Job Family Finance
  • Pay Type Salary
  • Min Hiring Rate $110,000.00
  • Max Hiring Rate $115,000.00

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