Requisition No: 802039
Agency: Environmental Protection
Working Title: GOVERNMENT ANALYST I – 37011100
Position Number: 37011100
Salary: $38,429.56 – $45,000.00 (Commensurate with experience)
Posting Closing Date: 05/23/2023
GOVERNMENT ANALYST I – 37011100
State of Florida
Department of Environmental Protection
Division of Waste Management
Our Organization and Mission:
The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship – protecting our air, water and land. The vision of DEP is to create strong community partnerships, safeguard Florida’s natural resources and enhance its ecosystem.
The Work You Will Do:
The Government Analyst I position performs professional work in the Division of Waste Management for the Petroleum Restoration Program (PRP) in the review and approval of purchase requisitions as a Gatekeeper in the Ariba On Demand (AOD) eProcurement System. The individual in this position must be self-motivated, able to work independently, an effective communicator, and facilitator with the ability to work well with others.
The Difference You Will Make:
The Government Analyst I is critical to Florida’s Petroleum Restoration Program because the ideal candidate will provide consultation and expert advice to management and other groups within the PRP on AOD policy and procedures. Serving as the Purchasing Gatekeeper in AOD, you will be required to review all purchase requisitions and change orders to ensure all required documentation is included and completed appropriately. The incumbent will also make recommendations for ways to improve the process of procurement/contract documents.
How You Will Grow:
DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.
Where You Will Work:
Tallahassee – Tallahassee, Florida’s Capitol City, lined with rolling hills, oak trees, and canopied roads combines old world charm with a modern pace of life. Home to two major universities as well as state government, Tallahassee is a mid-sized city in the heart of Florida’s Big Bend. Tallahassee is a highly desirable location for both those seeking their first job or those ready to enter the next exciting chapter in their career.
The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
- Annual and Sick Leave benefits;
- Nine paid holidays and one Personal Holiday each year;
- State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
- Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);
- Flexible Spending Accounts;
- Tuition waivers;
- And more!
For a more complete list of benefits, visit www.mybenefits.myflorida.com.
Pay:
Salary: $38,429.56 – $45,000.00 (Commensurate with experience)
Your Specific Responsibilities:
- This position provides contract and procurement support to the Petroleum Restoration Program from the Financial Management and Procurement Program. Incumbent oversees the development and provision of direct support for the generation of Purchase Requisitions (PR) and Purchase Orders (POs) for the Petroleum Restoration Program (PRP).
- This position will support the Division of Waste Management, Petroleum Restoration Program (PRP), in the review and approval of purchase requisitions as a Gatekeeper in the Ariba On Demand (AOD) eProcurement System. In this role, the employee must be familiar with Department of Management Services (DMS) Procurement statutes/rules and the Department of Financial Services (DFS) contract audit and payment requirements. In the role of Gatekeeper the employee will serve as the final approval for the issuance of purchase orders to contractors for performance of complex site cleanup activities. In performing the above AOD approval process, the employee will be expected to ensure that POs are issued to Contractors in accordance with 1) established procedures in the PRP rule, and 2) with the Department’s established Agency Term Contracts (ATC).
- Works with Government Analyst II Gatekeeper, PRP and Division Budget Coordinators on matters concerning appropriation and object coding for POs and Change Orders requiring correction. Ensures Change Orders and Purchase Requisitions are issued in accordance with budget and spending plans. The employee will also be expected to help work with the DEP’s Procurement Section on the development and issuance of formal competitive solicitations and the initiation of contract amendments/change orders as needed and appropriate.
- Identifies and resolves obstacles leading to the issuing of most POs for the PRP in an initial timeframe not exceeding 15 working days (three calendar weeks).
- Responsible for the review, reconciliation and approval/denial of requests for change orders to existing active purchase orders within AOD.
- Provides technical assistance and develops operations and procedures to assist PRP Procurement in operating more efficiently and effectively. Trains, mentors, and guides less-experienced contract, procurement and purchasing professionals both in the Division and, if necessary, PRP support staff on Teams 5 and 6 as well as Contracted Counties. Incumbent may need to provide formal training on Purchasing and Procurement for multiple staff at once.
- Maintaining tracking of all Purchase Requisition and Change Order assignments and distribution to team staff. Coordinate with staff to determine workload issues and redistribution needs. Working with Site Managers and Procurement to assist in addressing issues and corrections in order to assure PRs and COs are processed and approved in a timely manner for approval. Works closely with the Contract Administrator for the Petroleum Restoration Program (PRP) ensuring contracts are developed and awarded based upon the best value for the state.
- Perform Quality Assurance reviews for technical and fiscal merit prior to contract manager’s review to assure submitted documents are consistent, accurate, and comply with the ATCs and program procedures.
- Performs other duties as assigned
Required Knowledge, Skills, and Abilities:
- Knowledge of principles and processes involved in business and organizational planning, coordination, and execution.
- Knowledge of Ariba On Demand (AOD) and Florida Accountability Contracts Tracking System (FACTS).
- Knowledge of contract administration and cost monitoring; local, state, and federal regulations relevant to the administration of federal or state funds
- Knowledge of office policies and procedures
- Skilled in using Microsoft Word, Excel and PowerPoint
- Skilled in writing, editing and report writing techniques; record keeping and records management
- Ability to communicate effectively both verbally and in writing
- Ability to work with public officials, private organizations and the general public
- Ability to organize and complete work assignments under pressure of time and shifting priorities
- Ability to work independently, as well as work well with others
- Ability to use personal computers
- Ability to establish and maintain effective working relationships with others
Minimum Qualifications:
- Associates Degree of higher.
Contact Information:
Fletcher Herrald – Program Administrator
Director’s Office/Financial Management & Procurement
Email: Fletcher.Herrald@FloridaDEP.gov
Phone No.: 850-245-8710
DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:
HR_VeteransPreference@dep.state.fl.us
HR_Recruitment@dep.state.fl.us
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.