Gallery Curator – Programs and Venues Coordinator

Salary : $67,167.00 – $88,758.00 Annually

Location : Carlsbad, CA

Job Type: Full-Time

Job Number: 665588

Department: Library & Cultural Arts

Opening Date: 05/11/2023

Closing Date: 6/11/2023 5:00 PM Pacific

The Position
The Department: The Library & Cultural Arts Department provides educational, informational and cultural services for the community and contributes to a high quality of life by supporting lifelong learning, the pursuit of knowledge and an environment conducive to community gathering. The Library & Cultural Arts Department operates three public facilities that include the Carlsbad City Library on Dove Lane, the Georgina Cole Library and the Library Learning Center. Cultural Arts presents public art throughout the community. The Carlsbad City Library on Dove Lane is home to the Ruby G. Schulman Auditorium, George and Patricia Gowland Meeting Room and the William D. Cannon Art Gallery which support a variety of visual and performing arts programs, arts education and cultural arts services.

Our Organization: Carlsbad’s mission is to enhance the lives of all who live, work and play in our city by setting the standard for providing top quality, efficient local government services. Our organization values character, innovation, stewardship, excellence, empowerment and communication. As a full-service city, Carlsbad has its own police and fire departments, a water district, parks and recreation department, library and cultural arts department, as well as administrative and public works functions. As a member of Team Carlsbad, you will find that Carlsbad is a great place to make a living and a life.

The City: The City of Carlsbad, known as “The Village by the Sea,” is a charming seaside community located in North San Diego County that offers its approximately 115,000 residents a great place to live, with over 50 miles of hiking trails, a wide variety of housing options, world class library services and excellent schools. Carlsbad’s comprehensive economy and positive quality of life creates an atmosphere of opportunity and prosperity for its residents.

The Community: Carlsbad has a small-town feel with beach community character and connectedness which was built on the city’s culture of civic engagement, volunteerism and philanthropy. Carlsbad is able to draw top organizations from throughout the country because of the City’s diverse economy centered around action sports, manufacturing, life sciences, information and communication technology, cleantech and hospitality and tourism.

Cultural Arts: The City of Carlsbad’s historic support of arts and culture as a core value led to the establishment of its Cultural Arts Office in 1986 as part of the city’s investment in the visual and performing arts. Cultural Arts strives to enhance the vitality of the city and the quality of life for all residents by supporting an environment where arts and cultural organizations thrive, and people of all ages enjoy opportunities for expression and lifelong learning. All cultural arts events and programs are free admission. The City of Carlsbad’s Arts & Culture Master Plan, adopted by City Council in 2018, serves as a road map for expanding arts and culture in the community. The plan includes:

  • Community priorities for arts and culture over the next 10 years
  • Measurable objectives to support those priorities
  • An implementation plan that includes strategies, tactics and resources needs

The William D. Cannon Gallery – The William D. Cannon Art Gallery is a focal point for the art and culture in the City of Carlsbad and in San Diego’s North County. Through changing exhibitions, school outreach programs, docent-led gallery tours, hands-on family activities, lectures and publications, all of which are designed to engage and enrich the individual and the community, the Cannon Art Gallery strives to encourage lifelong learning in the arts and to make the visual arts an accessible and integral part of people’s lives. The 2,000- square foot Cannon Art Gallery opened in September 1999 and is located in the Carlsbad City Library complex at Dove Lane and El Camino Real in the south of Carlsbad. The main entrance to the gallery is accessible from the complex’s central courtyard. Over 2,000 people per day visit the complex, which in addition to the library and gallery includes the 215-seat Ruby G. Schulman Auditorium and the Gowland Meeting Room. The gallery presents approximately four to five exhibitions per year. Planning for exhibitions is a multi-year effort, often two or three years in advance.

Programs & Venues Coordinator (Gallery Curator): The Programs & Venues Coordinator will develop a curated year-round exhibition season, comprised of four to five exhibits. On the venues side, this position will oversee the facility management of the William D. Cannon Gallery and the Sculpture Garden, aswell as part-time staff including attendants, preparator and a gallery assistant. This position reports to the Cultural Arts Manager, working collaboratively to determine the focus of each season, balancing the presentation of regional and national artists with opportunities for local established and emerging artists. This position in Cultural Arts will work collaboratively within a team of four coordinators who each specialize in a different arena of the arts, including arts education, performing arts and public art to create cross-disciplinary programming. This role is responsible for ensuring a high level of service to all users including internal customers such as city and department staff and artists, artist representatives and audiences of all ages. An emphasis on following established procedures and policies is essential to ensure successful and safe events and programs. The work environment is best described as fast paced, striving for excellence, innovative and strategic. A passion for the arts, a dedication to serving the community and a highly organized and detailed work style are defining traits for the ideal candidate.

DEI Statement: The City of Carlsbad embraces diversity, equity and inclusion in the workplace and recognizes the vital relationship of a culturally diverse, engaged work environment and innovative excellence. A diverse, equitable and inclusive work climate comprises personal experiences, values, and views shaped from differences of culture and circumstance. Our organization appreciates belonging, creativity, recognition and retention of its employees and is committed to hiring and developing motivated, productive and talented employees who provide services and enhance our quality of life. We work to embrace open and equitable access to opportunities for learning and development as our responsibility and goal.
Key Responsibilities

  • Plan, research, organize, coordinate and deliver a variety of programs, events, services or exhibits that meet the needs of a diverse community.
  • Support the City of Carlsbad and department’s mission through the delivery of lifelong learning and arts and cultural experiences.
  • Assist in the development, compliance and implementation of goals, objectives, policies and priorities for assigned programs, events and physical structures such as venues and meeting spaces.
  • Provide opportunities and encourage the public to understand and participate in city and community programs, events and/or exhibits.
  • Promote programs and services through print publications, news releases, presentations, the city website, e-newsletters and social media.
  • Manage all systems associated with the maintenance and operation of a venue.
  • Recommend and implement policies related to the venue(s), facility, physical structure, visual arts and performance spaces.
  • Maintain calendars for public and/or staff use.
  • Develop and monitor the operating budget for the work unit; coordinate on development of the departmental budget; control, monitor and approve expenditures within budget limits.
  • Manage the collection of revenues associated with assigned programs or facility operations. Draft and monitor contracts and visual artist and performance agreements.
  • Work with vendors, community partners, support organizations and others in the delivery of programs and services.
  • Coordinate ad-hoc advisory committees comprising of the public and stakeholders. Represent the city in the community and at professional conferences and meetings. Survey, collect and evaluate community participation, attendance and satisfaction and overall results of specific measures and goals.
  • Participate in and lead special project teams.
  • Provide overall supervision to staff, contractors and volunteers including their selection, training and development, performance assessment and work priorities.
  • Perform other duties as assigned.

To perform a job in this classification, an individual must be able to perform the essential duties as generally described in this specification. The conditions below are representative of those that must be met by the incumbent to successfully perform the essential functions of the job.

Knowledge of:

  • Gallery operations and logistics for exhibitions, including contracting, installation, promotion, education, and public programming including internally generated and traveling exhibitions.
  • Principles, practices and techniques of designing and administering programs that respond to community interests in the assigned field.
  • Effective communications, marketing and public relations techniques.
  • Management, prioritization and tracking of projects, programs and services.
  • Principles of organization, administration, budget control, and human resource management.
  • Word processing, spreadsheets, and database software.

Ability to:

  • Arrange, implement and coordinate community programs, exhibits, special events and services related to the assigned programs and facilities.
  • Work with multiple stakeholders with differing viewpoints in a team-based and collaborative work environment.
  • Work in a fast-paced, change-oriented environment. Be flexible and work on multiple projects at once.
  • Supervise, evaluate, motivate and train assigned staff, contractors and volunteers. Establish and maintain effective working relationships with those contacted in the course of work.
  • Analyze problems, identify solutions and implement recommendations.
  • Communicate clearly and concisely, orally and in writing.
  • Maintain high standards for customer service and meeting audience needs and concerns.
  • Use computer and related software applications to assist in performing duties. Be innovative and problem-solve within a team environment.
  • Ensure safe work environment through knowledge of and adherence to safety policies and procedures.

Desired Qualifications:
Ideal candidates will have a combination of experience related to the management of a gallery in the following:

  • Supporting planning and logistics for contemporary exhibitions, including installation, promotion, education, and public programming.
  • Conducting original research to support selection of an exhibition season.
  • Staying current with trends in the utilization of technology within a gallery or museum setting with a focus on expanding the patron experience.
  • Creating curatorial text and content to meet a broad range of collateral including educational, press, digital media, social media, direct mail and advancement purposes.
  • Developing expertise in the contemporary art field through networking, travel and professional opportunities including studio visits with artists, museum and gallery visits.
  • Actively participating in onsite arts education and engagement programs including student tours, artist receptions and group relations.

Experience & Education
Any combination equivalent to experience and education that provides the required knowledge and ability is qualifying. A typical way to obtain the knowledge and abilities would be:

Relevant degree from an accredited college or university with major course work in community programming and management in a field related to the assigned program/facility. Examples of relevant fields include theatre, visual and performing arts, information science/literature and communications.

Three years of increasingly responsible professional experience in the development and administration of community or city programs and/or visual or performing arts venues; including two years of experience supervising staff and managing a venue and/or facility.

  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • Flexible Spending Account
  • Life Insurance
  • Accidental Death and Dismemberment Insurance
  • Retirement under the CalPERS program, 2% @ 62 formula, Classic Members (those who are enrolled in CalPERS at another local agency) have the 2% @ 60 formula
    • Pension contribution limitations set by PEPRA are currently $151,549 for new members or $280,000 for classic members
  • Holidays- 11 scheduled
  • Floating Holiday- 2
  • Paid vacation
  • Executive Leave
  • Computer purchase loan
  • Tuition reimbursement

A detailed list of our benefits can be found here:
Additional CalPERS information can be found here:


Initial in the box below that you acknowledge “see application” and “see resume” are not valid responses to the questions below.


What is your highest level of education?

  • High School Diploma/ GED
  • Associate Degree
  • Bachelor’s Degree
  • Master’s Degree or Higher
  • None of the above


Regarding your education, indicate your area(s) of study in the space below. If you answered, “None of the above,” please explain or type N/A in the space below.


How many years professional experience do you have in the development and administration of community or city programs and/or visual arts venues?

  • I do not possess this experience
  • 1-2 years
  • 3-5 years
  • 5 or more years


How many years of experience do you have supervising staff?

  • I do not possess this experience
  • 1-2 years
  • 3-5 years
  • 5 or more years


What is the largest team you have supervised?

  • 0 – I have not been a supervisor
  • 1-5 staff members
  • 6-10 staff members
  • More than 10 staff members


What is the role of a municipal gallery within a community?


In your opinion, what factors or systems are necessary to define a gallery or exhibition space as well-managed?


What is the role of technology in a contemporary gallery space?


Please provide your perspective on the arts community in Carlsbad.

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