Position Type:
Clerical/Administrative Assistant Support/Administrative Assistant
Date Posted:
6/6/2023
Location:
Community Education Services
Date Available:
July 1, 2023
Closing Date:
06/16/2023
Facilities Administrative Assistant
Begins: July 1, 2023
Work Schedule: 8 hrs/day, 212 days/yr
Salary: $21.94 per Hour – Step 1, Category B of Secretaries’ Contract
Single Health and Dental insurance benefits
TITLE: FACILITIES ADMINISTRATIVE ASSISTANT
QUALIFICATIONS: 1. Bachelor’s degree in related field preferred. High school diploma or equivalent required.
2. Training and/or experience as an administrative assistant required.
3. Proficient with technology and various software programs.
4. Excellent written and verbal communication skills.
5. Strong interpersonal skills and work ethic.
REPORTS TO: Facility Coordinator or designee.
JOB GOALS: To provide organizational support and office assistance for the Facility Coordinator and/or designated staff, with particular emphasis on the facility scheduling process and finance.
PERFORMANCE RESPONSIBIITES:
- Provides office support services for Facility Coordinator and/or dedicated staff.
- Provides a welcoming atmosphere, information, and assistance for staff and facility user groups.
- Processes facility usage and change notifications utilizing centralized scheduling system.
- Assists with building monitor and other orientations, trainings and scheduling.
- Sets up room assignments for community education classes prior to public registration.
- Interprets and communicates policies, procedures and fees to ensure mutual understanding between facility user groups and school district staff.
- Assist Facility Coordinator in resolving after hour or emergency situations.
- Maintains information within the scheduling software system and website publications.
- Processes invoices, deposits, tracks accounts receivables and gathers evidence of insurance liability for accounts.
- Maintains a system for fee collection of past due accounts and handles collection procedures.
- Gather data and prepares reports for Facility Coordinator, district staff and user groups as requested.
- Assists with promoting, marketing and maximizing facility usage.
- Assists with district wide Community Education Services evening and weekend activities, meetings and events.
- Performs other duties and responsibilities as assigned.
Attachment(s):
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