Salary: $28.27 – $42.16 Hourly
Location : City of Long Beach, CA
Job Type: Unclassified – Full-Time, Permanent
Job Number: DC23-010
Department: Disaster Preparedness & Emerg Communications – (UC)
Opening Date: 10/19/2023
Closing Date: 11/17/2023 11:59 PM Pacific
DESCRIPTION
THE COMMUNITY
Ideally located on the Pacific Ocean south of Los Angeles, adjacent to Orange County, the City of Long Beach, California (population 470,000) is frequently described as a series of strong, diverse interwoven smaller communities within a large city. Enjoying an ideal Southern California climate, Long Beach is home to an abundance of cultural and recreational options. The Long Beach Convention Center, Aquarium of the Pacific, Queen Mary, and the annual Acura Grand Prix of Long Beach, plus a wide variety of other attractions (two historic ranchos, three marinas, and five golf courses), serve to draw 6.5 million visitors a year. The City is also home to California State University, Long Beach, and Long Beach City College. Cal State Long Beach is the second largest university in the state and was recently ranked the No. 3 best-value public college in the nation. Covering approximately 50 square miles, Long Beach is supported by a wide mix of industries with education, health and social services, manufacturing, retail trade, and professional services comprising the highest representation. Known for its livable and desirable neighborhoods, Long Beach was named by America’s Promise Alliance as one of the 100 Best Communities for Young People two years in a row. While it offers all the amenities of a large metropolis, many say Long Beach offers the added benefit of having maintained a strong sense of community and cohesiveness despite its growth. A superb climate, quality schools, a vibrant downtown, and a wide variety of neighborhoods help make Long Beach one of the most livable communities in the country.
CITY GOVERNMENTLong Beach, a charter city formed in 1897, is governed by nine City Council Members elected by district and a city-wide elected Mayor. Other elected officials include the City Attorney, City Auditor, and City Prosecutor. The elected officials are elected to staggered four-year terms. The City Council appoints the City Manager and City Clerk. The City Manager is responsible for the efficient administration of all City departments, excluding those under the direction of a separately elected official, Board or Commission. Long Beach is one of only three cities in California with its own Health Department and one of the very few municipalities with its own Utilities Department (Water and Gas) and Energy Resources Departments.
The City is supported by a FY 2024 total budget of approximately $3.3 billion with a General Fund budget of $719 million. More than 6,000 full and part-time employees support municipal operations with the vast majority being represented by twelve employee associations. To learn more about the City of Long Beach, go to: .
THE DEPARTMENT
The Department of Disaster Preparedness and Emergency Communications consists of three bureaus: Administration, Disaster Preparedness, and 9-1-1 Emergency Communications. The mission of the Disaster Preparedness and Emergency Communications Department is to protect the lives and property of the community and first responders through comprehensive planning, training, and communication to ensure the daily requests for emergency and non-emergency services, as well as response, recovery, and mitigation for major emergencies and disasters, are completed in an effective and efficient manner.
EXAMPLES OF DUTIES
THE POSITION
The Department of Disaster Preparedness and Emergency Communications has an immediate opening for an Executive Assistant to the Director. This demanding position requires an energetic, organized, flexible individual who responds well in a fast-paced environment and has exceptional customer service skills. The Executive Assistant supports the Department and City missions by ensuring that the Director is able to communicate their intent to other City leadership, including but not limited to, the Mayor and City Council, City Manager’s Office, and fellow City department heads.
This position serves as the primary administrative support for the Department’s Director and management team. The position is unclassified, permanent, and full-time, located at the Emergency Communications and Operations Center (ECOC), 2990 Redondo Avenue, Long Beach, CA.
Specific duties include:
- Interacts effectively with the Department Director and all levels of department management;
- Serves as liaison to the public, elected officials, City Manager’s Office, and city departments on behalf of the Director;
- Leads all aspects of City Council letter processing and correspondence with the public and outside agencies;
- Prepares and manages City correspondence, reports, memorandums, and other documents;
- Maintains calendar and assists with preparation for meetings, trainings, and appointments for the Director;
- Coordinates requests from the City Council, City Manager’s Office, City Departments, the public, or other clients;
- Participates in community outreach events (weekends may be required);
- Performs back-up duties for payroll functions;
- Performs back-up duties for purchase orders and invoices for payment; and,
- Performs other related duties as required.
REQUIREMENTS TO FILE
MINIMUM REQUIREMENTS
- Five years of progressively responsible clerical and/or administrative assistant experience;
- Valid Class C Motor Vehicle Operator License. (Required to obtain a California Class C Motor Vehicle operator license within 6 months if out of state. California residents are required to submit a DMV K4 driver license information report during onboarding if selected for the position).
DESIRABLE QUALIFICATIONS
- Associate degree or higher and public service/government agency experience are highly desirable.
The successful candidate will possess the following:
- Excellent interpersonal skills and the ability to interact effectively with all levels of management;
- Ability to work independently and consistently and produce accurate work products in a timely manner;
- Exercises a high degree of strict confidentiality, initiative, and resourcefulness;
- Excellent written and verbal communication skills, and strong proofreading skills;
- Excellent planning, interpersonal, and time management skills;
- Exceptional verbal, written, and customer service skills;
- Manages multiple assignments with competing priorities;
- Demonstrated experience managing and coordinating complex projects and being responsible for other department’s deadlines;
- Ability to quickly assemble information, seek out key details, and use good judgment when making decisions;
- Ability to work weekends, holidays, and overtime as required for Emergency Operations Center (EOC) activations and emergencies;
- Highly flexible and adaptable with respect to changing priorities;
- Strong attention to detail;
- Proficiency in spelling, grammar, punctuation, and English language skills; and,
- Proficiency in a wide range of software, including Word, Excel, PowerPoint, and Outlook.
SELECTION PROCEDURE
This recruitment will close at 11:59 p.m. on Friday, November 17, 2023. To apply, please submit an online application including supplemental questions, a resume and cover letter that reflect the scope and level of their current/most recent position(s) and responsibilities. Those applicants determined to be the most qualified for the position will be invited to participate further in the selection process. Incomplete applications or applications that do not meet the minimum requirements will not be considered.
If you have any questions about this recruitment, please contact Megan O’Keefe at 562-570-9558. The www.governmentjobs.com technical assistance phone number for applicant support is 877-204-4442.
The City of Long Beach is anEqual Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.
The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting
In support of the City’s Language Access Policy, bilingual skills (Spanish, Khmer, and/or Tagalog) are desirable for positions interacting with the public.
Employee Benefits
The City of Long Beach offers its employees opportunities to grow personally and professionally. As a permanent employee, you are eligible to receive fringe benefits that include:
- Retirement: California Public Employees’ Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% @55 for “Classic” members and 2%@62 for new members as defined by PEPRA. Subject to employee contribution. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security.
- Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected.
- Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000.
- Disability Insurance: City-paid short-term and long-term disability insurance.
- Management Physical: Annual City-paid physical examination.
- Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service.
- Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year.
- Sick Leave: One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits.
- Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee’s discretion.
- Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation). City contributes 1% of employee’s base pay to the employee’s 401(a) plan; effective September 30, 2022, the City will contribute 2% of employee’s base pay to the employee’s 401(a) account. Employees may opt to contribute up to the IRS annual limits as well.
- Flexible Spending Account (FSA): Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses.
- Flexible/Hybrid Work Schedule: Available (subject to City Manager approval).
- Paid Parental Leave: After six (6) months of City employment; up to 30 calendar days (160 hours) of PPL, taken in full-day increments, in connection with the birth, adoption, or foster placement of a child, up to the age of seventeen (17).
01
INSTRUCTIONS: The purpose of these supplemental questions is to derive more specific information about the qualifications of applicants for this position. Applicants must clearly demonstrate their qualifying experience. These questions will serve as the basis for qualifying candidates for advancement into the selection process. Do you understand these instructions?
- Yes
- No
02
MINIMUM REQUIRMENTS Do you have five (5) years of progressively clerical and/or administrative assistant experience?
- Yes, I possess five (5) years of progressively clerical and/or administrative assistant experience.
- No, I do not possess five (5) years of progressively clerical and/or administrative assistant experience
03
Do you have a valid driver’s license or the ability to arrange necessary and timely transportation for field travel? May be required for some assignments.
- Yes, I have a valid driver’s license.
- No, I do not have a valid driver’s license but I have the ability to arrange necessary and timely transportation.
- No, I do not have a valid driver’s license or the ability to arrange necessary and timely transportation.
04
DESIRABLE QUALIFICATIONS Do you possess an Associate degree or higher and public service/government agency experience?
- Yes
- No
05
This position requires you to attach a cover letter and resume.Did you attach your cover letter and resume in PDF format?
- Yes
- No
06
I hereby certify that all information provided in my online application, including the Supplemental Questionnaire, is true and complete to the best of my knowledge. I acknowledge that the department may contact my current and past employers or educators to verify that I have provided in my application. I understand that any falsification or omission of material facts disqualifies me from further consideration for this recruitment.To certify the above statement, please type your full name below.
Required Question