Salary: $31.31 – $47.86 Hourly
Location : Arlington, VA
Job Type: Part-Time Permanent
Job Number: 1177-24A-CEM-EM
Department: Public Safety Communications & Emergency Management
Division: OEM Public Safety Communications & Emergency Mgmt
Opening Date: 10/13/2023
Closing Date: 10/26/2023 11:59 PM Eastern
Position Information
(PSCEM) is seeking a part-time (20 hrs./week) Emergency Management Office Coordinator to provide in-person support to department leadership and to assist with managing the day-to-day administrative and technology aspects of office operations. DPSCEM is responsible for emergency preparedness and response for the County, including operation of the Emergency Communications Center (9-1-1 Center).
The Emergency Management Office Coordinator will deliver exceptional customer service to internal and external stakeholders including department staff and constituents while working in the areas of human resources, financial management, facilities management, scheduling, and information technology readiness. Additionally, the position will conduct research for leadership and generate reports used in the planning and development of emergency management programs and policies.
Responsibilities include:
- Supporting on-boarding and off-boarding HR-related activities while helping staff with facilities and technology requests;
- Assisting the finance team including management of vendors, bill paying, credit card reconciliation, and processing travel requests;
- Preparing, analyzing, and summarizing information to assist in planning and developing emergency management programs;
- Enhancing depth to payroll responsibilities by maintaining proficiency in payroll duties and serving as a backup to the primary timekeeper;
- Ensuring adequate inventory of office supplies and equipment by regularly monitoring stock levels and ordering new supplies; and
- Coordinating the planning of internal meetings and staff events.
The ideal candidate will have a proven desire to learn the critical impact of the functions of the office of Public Safety Communications and Emergency Management while employing exceptional interpersonal and multitasking skills, excellent oral and written communication, and using the Microsoft Office Suite programs of MS Word, Outlook, and Excel.
Selection Criteria
Minimum:
- Graduation from High School or vocational school, a GED certificate, or the equivalent; and
- Two years’ experience in public safety, emergency management or related field that included experience using a variety of tools to facilitate emergency notifications, record keeping, data collection and analysis.
Desirables: Preference may be given to candidates with one or more of the following:
- Experience working in an administrative support capacity for emergency management/public safety, state, local, and or the federal government;
- Proficiency with MS Office Suite and Timekeeping Software; and/or
- Bilingual: English/Spanish
Special Requirements
Certifications/Licenses: The new hire will be asked to complete Emergency Management Institute (FEMA) Incident Command Systems (ICS) 100, 200, 700 and 800 (or current versions) within six months of hire.
A pre-employment criminal records check will be conducted. It may include checks of the following: criminal record, driving record, education, professional licensure, and credit history. You may be required to sign a release authorizing the County to obtain your background information.
The applicant must possess a valid motor vehicle operator’s license from the applicant’s place of resident. The applicant must authorize Arlington County to obtain or provide a copy of the applicant’s official state/district driving record. Any offer of employment may be contingent upon a favorable review of the applicant’s driving record.
Additional Information
Hours of work: This is an in-person, part-time permanent position (20 hrs/week). Workdays will be in-office Monday through Thursday working 20 hrs/wk during the core hours of 9:00 a.m. to 3:00 p.m.
The official title of this positions is Emergency Management Specialist I
Your responses to the supplemental questionnaire are considered part of the selection process and are required for this position. Please do not give “see resume” as a response to the questions. Incomplete applications will not be considered. In order to receive full credit for your experience, please ensure that you have included details of all relevant work experience on your application and have completed the Supplemental Questionnaire in its entirety.
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Applicants who have questions or need assistance with the application may telephone (703) 228-3500 or visit the Human Resources Department. Our staff will be happy to work with you to enter your application into the system. Public access computers are available at all County Libraries, and in the Human Resources Department.
The examination process for this position may include: (1) training and experience evaluation; (2) written and oral examination; (3) personal interview; (4) performance test/work sample; and/or (5) physical examination.
Applicants with disabilities may request reasonable accommodation during the application or selection process. Please call the ADA Coordinator at 703-228-3559 (voice) or email .
Arlington County Government employee benefits depend on whether a position is permanent, the number of hours worked, and the number of months the position is scheduled.
Specific information on benefits and conditions of employment can be found on the Arlington County Human Resources Department website: www.arlingtonva.us/pers.
Permanent, Full-Time Appointments
All jobs are permanent, full-time appointments unless otherwise stated in the announcement. The following benefits are available:
Paid Leave: Vacation leave is earned at the rate of four hours biweekly. Leave accrual increases every three years until eight hours of leave are earned biweekly for twelve or more years of service. Sick leave is earned at the rate of four hours biweekly. There are eleven paid holidays each year.
Health and Dental Insurance: Three group health insurance plans are offered – a network open access plan, a point-of-service plan, and a health maintenance organization. A group dental insurance plan is also offered. The County pays a significant portion of the premium for these plans for employees and their dependents. A discount vision plan is provided for eye care needs.
Life Insurance: A group term policy of basic life insurance is provided at no cost to employees. The benefit is one times annual salary. Additional life insurance is available with rates based on the employee’s age and smoker/non-smoker status.
Retirement: The County offers three vehicles to help you prepare for retirement: a defined benefit plan, a defined contribution plan (401(a)), and a deferred compensation plan (457). The defined benefit plan provides a monthly retirement benefit based on your final average salary and years of service with the County. You contribute a portion of your salary on a pre-tax basis to this plan. General employees contribute 4% of pay; uniformed public safety employees contribute 7.5% of pay. Employees become vested in the plan at five years of service. The County also contributes to this plan.
For general employees, the County also contributes 4.2% of pay to a defined contribution plan (401(a)) . The County also matches your 457 contribution, up to $20 per pay period, in this plan. The 457 deferred compensation plan allows you to set aside money on either a pre-tax (457b) or post-tax (457 Roth) basis up to the IRS annual limit. New employees are automatically enrolled with a pre-tax contribution equal to 2% of your base pay.
Other Benefits: The County also offers health, dependent care, and parking flexible spending accounts; long-term care insurance; tuition assistance; transit and walk/bike to work subsidies; a college savings plan; wellness programs; training opportunities; and a variety of other employee benefits.
Permanent, Part-Time Appointments:
Part time employees who work ten or more hours per week receive paid leave and benefits in proportion to the number of hours worked per week.
Limited Term Appointments:
Benefits are the same as permanent appointments except that the employees do not achieve permanent status.
Temporary Regular Appointments:
Temporary regular employees who work 30 hours or more per week are eligible for health, dental, and basic life insurance as described above. They are also eligible for vacation, sick leave, and paid holidays.
Temporary Seasonal and Occasional Appointments:
Temporary employees who work on a seasonal basis or variable hours receive sick leave, but do not normally receive other paid leave or benefits. Exceptions are noted in individual announcements.
01
Please check all which describe your background and/or experience.
- Experience working in an administrative support capacity for emergency management/public safety, state, local, and or the federal government.
- Proficiency with MS Office Suite including MS Word, Outlook, and Excel
- Timekeeping
- None of the above
02
Please use the opportunity to describe details with respect to all boxes checked in the previous question. Please do not respond with “see resume).
Required Question