Director of Program Development/ Registrar

Salary : $60,694.40 – $82,160.00 Annually

Location : Rapid City, SD

Job Type: Full-Time

Job Number: 00181

Department: Data Strategy/ Institutional Advancement

Opening Date: 05/25/2023

Closing Date: 6/4/2023 11:00 PM Mountain

Position Description
Under the direction of the VP for Data Strategy and Institutional Advancement, the Director of Program Development/ Registrar oversees all functions of the Registrar’s Office and is responsible for regularly reporting enrollment and graduation information to the National Student Clearinghouse. This position also provides strategic direction and management of the development, review, and approval of new program proposals.
Position Essential Duties
1. Work with the President, state, community, and college personnel to plan, develop, and implement new instructional programs for the college to meet regional workforce needs to include research and state approval for all new programs.
2. Serve as the College’s Registrar by overseeing the daily operations of the Registrar’s Office and is a standing member of the Satisfactory Academic Progress Committee for appeals that involve academic status.
3. Evaluate student transfer credits, under the direction of the VP for Data Strategy and Institutional Advancement.
4. Update the student information system based on catalog changes such as advising trees, pre- and co-requisites, course descriptions, Carnegie hours, etc.
5. Report enrollment changes to the National Clearinghouse, ensuring accuracy of the data submitted. Troubleshoot reporting errors.
6. Evaluate candidates for graduation, ensuring accuracy of all degrees, GPA, and honors information for diploma production.
7. Work with Academics to ensure proper interpretation and enforcement of academic rules and regulations.
8. Monitor academic standing and coordinates probation, suspension, and Dean’s lists, as appropriate.
9. Oversee veteran affair processes.
10. Use technology to ensure efficiencies, excellent, customer service, and improved processes.
11. Assume special projects as directed by the VP for Data Strategy and Institutional Advancement.
12. This position description in no way states or implies that the responsibilities and tasks are the only essential functions to be performed. The employee occupying this position will be required to follow any other instructions and to perform any other job-related duties as required by his/her supervisor. All tasks assigned must be performed on a regular and consistent basis.

Dated: 02.25.2022
Bachelor’s Degree in Computer Science, Data Processing, Business, or related field and at least 3-5 year’s work-related experience, preferably in student records, admissions, Registrar’s Office, or similar industry.
Knowledge, Skills and Abilities
1. Strong computer skills, with the ability to query campus databases, manipulate data, and create reports.
2. Excellent ability in problem identification and reasoning with the ability to apply creative problem-solving skills to develop solutions within established policies and guidelines.
3. Ability to read and interpret law.
4. Ability to embrace a commitment of a comprehensive one stop shop.
5. High attention to detail and accuracy.
6. Demonstrated ability to work collaboratively in all group sizes.
7. Demonstrated ability in oral and written communication skills.
8. Demonstrated skills in analytical and critical thinking.
9. Maintaining confidentiality and exercising discretion.
10. Demonstrated expertise in project management and problem solving.
11. Ability to organize, manage and complete timeline projects over multiple-year periods.
12. Knowledge and appreciation of WDT’s Mission and strategic plans.
13. Knowledge of WDT policies and procedures, and federal and state regulations that govern higher educational entities.
14. Broad knowledge of current accreditation and assessment.

EOE/Statement of Non-Discrimination/Annual Security Report

WDTC subscribes to the fullest extent to the principle of the dignity of all people and of their labors and will take action to ensure that applicants are employed, assigned, and promoted without regard to race, color, ethnic background, national origin, pregnancy, marital status, religion, creed, age, sex, sexual orientation, genetic information, citizenship, political affiliation, mental and/or physical challenge, disability, gender identity, gender expression status as a veteran, or any other status protected under applicable federal, state or local law. Every available opportunity will be taken in order to assure that each applicant for a position is selected on the basis of qualifications, merit, and ability. Inquiries may be directed to the Director of Human Resource at 605-718-2402. (8.1.2020)


The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act requires that the college’s Annual Security Report which includes crime statistics be made available to prospective employees and prospective students upon request. Western Dakota Technical College Annual Security Report includes statistics for the previous three years concerning reported Clery crimes that occurred on campus and on public property within or immediately adjacent to and accessible from the campus. The report also includes institutional policies concerning campus safety and security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault prevention and response, timely warnings, emergency response, and other matters. You may obtain this information through the Western Dakota Technical College website at A printed copy of the report may be obtained by writing to the Office of Institutional Effectiveness and Student Success, Western Dakota Technical College 800 Mickelson Dr., Rapid City, SD 57703 or by calling (605) 718-2931. AN EQUAL OPPORTUNITY EMPLOYER – MUST COMPLY WITH THE IMMIGRATION REFORM AND CONTROL ACT OF 1986

Core Benefits — Qualifying employees are eligible to receive a medical benefit offering, with coverage provided through Wellmark Blue Cross Blue Shield, along with dental as a separate benefit offering through Delta Dental. An Employee Assistance Program through a work-health-life services program called The Standard is also a benefit for all employees. Western Dakota Technical College also supports healthcare and dependent care flexible spending accounts (FSA), Voluntary Life and Ad&D, Voluntary Short Term Disability, Voluntary Accident Insurance and Voluntary Critical Illness Insurance through PlanSource.

Retirement — Western Dakota Technical College offers an outstanding retirement package through South Dakota Retirement System (SDRS). As a WDTC employee, you will contribute 6% to SDRS each pay period, and WDT will match 6% for qualifying employees (3 year vesting period). Supplemental Retirement Plans are also offered.

Additional Benefits — Western Dakota Technical College offers additional benefits for all employees. Those benefits include an onsite gym and other wellness vendor discounts, educational benefits, professional development, flex time and much more! An Employee Assistance Program (EAP) is supported through The Standard, allowing employees and their families to contact skilled support specialists for everything from therapy referrals to financial counseling.

For additional information, please visit Western Dakota Technical College’s


How would you describe your project management skills? Give an example of a project you have managed to its successful completion.


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