Goodwill Industries of Greater New York and
Northern New Jersey, Inc.
Job Description
Position Title: Director of Procurement Management
Department: Risk Management
Reports To (Title): SVP of Risk Management
Position Type: FLSA – Exempt
Supervising Staff: None
About GoodwillNYNJ.
Goodwill NYNJ empowers individuals with disabilities and other barriers to employment to gain independence through the power of work. Founded more than 100 years ago, Goodwill has helped participants who face disabilities-physical, intellectual, developmental, or other barriers find work. Goodwill believes in the dignity of work and provides its clients with the skills required for a changing workplace. To many, Goodwill is known primarily for its retail stores and as a destination for donating goods, but the organization is a leading human service non-profit serving 14,000 people with life-changing supports and connecting and supporting them in employment. Goodwill maintains over 50 distinct Mission programs all aligned to our core Mission.
General Purpose:
This exciting new role, the Director of Procurement Management will be responsible for developing, implementing, and overseeing all aspects of the procurement process for Goodwill NYNJ. The candidate will work closely with the Finance, Mission Services, Retail, Development, and Finance departments and will be instrumental in supporting, in particular, Mission Programs use of third-party service providers. The Procurement Director will be responsible for ensuring that all procurement processes and contracts follow organizational requirements from initial due diligence through contract cessation. The successful candidate will be able to implement strategic procurement activities across multiple categories of spend including technology, professional services, real estate, facilities maintenance and Mission Programs subcontractors.
The Director of Procurement will be accountable for the oversight and consultation with business partner owners of all vendor/supplier contract processes, contract policy & procedure creation and implementation, risk mitigation & analysis/reporting, vendor performance & relations, and staff training related thereto.
The Director of Procurement will serve as the primary subject matter expert for vendor/supplier relationship management within the organization and will be instrumental in building vendor management processes and disciplines.
Essential Functions:
• Third Party Service Provider/ Vendor Policy and Procedure Development, Documentation and Implementation
• Risk based Prioritized Program Roll-out
• Technology Platform needs Assessment and Implementation
• Ongoing Monitoring and Reporting of Organization-wide Compliance with Policies and Procedures
• Consultation, Training and Education regarding Sound Third-Party Service Provider Practices
Responsibilities
• Establish and maintain the documentation of all vendor/supplier procurement processes including process flows, contract templates, business process documentation, work instructions and end-user training.
• Partner with the applicable contract owners on select requests for proposals (RFPs) and/or Requests for Quotes (RFQs) processes.
• Conduct due diligence to vet potential new vendors in partnership with contract owners and lead in the establishment of new contracts
• Manage the process of contract terminations, expirations, extensions and renewals in partnership with the contract owners.
• Work with business owners to validate contract compliance by assessing existing contracts with contract owners, critical milestones, contract terms and renewal dates.
• Facilitate (and create a calendar cadence for) meetings with [select] vendors and contract owners and play an active role in assessing service, performance, and terms
• Establish organizational awareness of and promotion of procurement processes by among other activities leading staff trainings for contract owners, requisitioners, approvers and budget owners across all departments
• Establishes, maintains and oversees Procurement intranet presence and materials
• Establishes and maintains a Supplier Relationship Management (SRM) program.
• Develops and implements procurement tools, to be used by contract owners and other stakeholders across the organization to enhance compliance and risk mitigation
• Leads core administration, configuration, and enhancement of the procurement system post implementation to optimize speed, accuracy, functional efficiency and reporting; provides governance over process and system requests including prioritization of changes with the systems.
Activities are subject to change/added to meet business needs with management approval.
Qualifications:
• BA or BS degree required in Business Administration, Operations Management, Supply Chain Management, Risk Management or related field(s)
• 5 to 7 years of procurement and/or procurement operations experience
• Experience in the not-for -profit sector.
• Experience with subcontract requirements of New York and New Jersey State Agencies, including HRA, OPWDD a plus
Skills Required:
• Ability to navigate complex organizations with a demonstrated ability to achieve results through influence in a cross-functional, matrixed environment.
• Demonstrated conflict management and negotiation skills, including ability to influence and communicate cross-functionally with all levels of management
• Excellent verbal and written communication skills and ability to communicate effectively with diverse constituencies.
• Ability to set priorities and adjust rapidly as needed.
• Exhibit respect and understanding of others to maintain professional relationships.
• Ability to exercise independent judgement
• Attention to detail and process orientation
• Proficiency with the Microsoft suite (Outlook, Excel, Word and PPT), with intermediate Excel skills.
Salary Range: $100k to $115k