Job Details
Job Location
HAWC – Houston, TX
Position Type
Full Time
Education Level
4 Year Degree
Job Category
Accounting
Description
Being the Director of Grant Management (DGM), you will be responsible for managing overall grant efforts, documenting payments and expenditure, optimizing the grant administration process, coordinating with fund-raising, preparing progress reports, ensuring compliance with grant regulations, reviewing grant proposals, managing grant databases, engaging with donor agencies, educating staff on policies, and preparing financial reports. The DGM will work closely with the CFO and collaborate with the Controller to ensure that reliable financial information is timely and accurately prepared for internal and external reporting.
The DGM is responsible for managing the (post-award) grant activities to include supervision, grant budgeting, billing, and administration. The DGM will work closely with program leaders, not only to provide support to them regarding grant procedures, but also to explore how the grant management can support program and compliance operations. Will support the CFO and collaborate with senior leadership, development, human resources (HR), information technology (IT), and other internal stakeholders to enhance and better integrate grant financial and compliance reporting.
Your Schedule:
- Full Time
- Monday Friday 9am- 6pm
- Work Model: hybrid
- Local Travel:25%
Our Total Compensation Package:
- Starting Salary is $4,583.34 semi-monthly or $110,000 annually.
- Pay schedule bi-monthly
- Medical, Dental, Vision, Life and Disability Insurance Programs
- Generous Paid time Off- 11 paid holidays per year, 3 personal holidays per year, 15 paid Vacation days per year, Approx 7 hours per month of accrued Sick days
- 401K the agency matches 125% of employee contributions up to 4% of the annual salary of a full-time employee
- Company paid Life Insurance
- Company paid Long Term Disability
- Employee Assistance Program
Imagine a place where your talent can make a meaningful difference in people’s lives. Working at Houston Area Womens center gives you a rewarding experience in which our diverse team of employees work together as part of the empowerment of a survivor’s life and at the same time part of a much larger mission. We are committed to doing the work and challenging each other to be an organization in which everyone is respected and heard. Every day we continue to embed diversity, inclusion, belonging, and equity in everything we do as we provide service to survivors of domestic and sexual violence.
Qualifications
The Requirements We are Seeking:
- Bachelor’s Degree in Accounting or Finance from an accredited educational institution
- Licensed CPA preferred
- A minimum of five years of progressive grant management experience, strong background in the oversight of grants administration/management and billings
- A minimum of five years experience in leading a team
- Experience in the use of the Abila (Sage) MIP accounting system and Raiser’s Edge donor management system is preferred
- Advanced Microsoft Office (Excel, Word, Outlook, Teams)
- Non-profit setting experience preferred
What you Deliver in this role:
Grant Development
- You will work closely with the leadership team to develop strategy and implement cultivation, solicitation, and stewardship activities.
- You will participate in the development and negotiation of contracts, budgets and grant narratives with applicable organization staff, grantors and subcontractors to ensure costs, proposed activities and outcomes are reasonable, allowable, and allocable using Federal regulations, policies, and procedures.
- You will understand and interpret guidelines, rules, and regulations, and analyze policies and procedures relevant to funding agencies. This position will ensure compliance with federal, state, and all agency accounting standards related to research activities.
- You will develop and maintain relationships with grantors and subcontractors.
Grant Administration
- You will maintain grant and report tracking systems and procedures, ensuring that information is available to, and understood by, program managers/coordinators for timely submission of reports.
- You will maintain salary allocation systems and procedures, ensuring that information is available to, and understood by, program managers/coordinators and staff.
- You will ensure that expenditures are consistently aligned with grant and program budgets throughout the grant/fund period.
- You will ensure that grant financial activity is properly reflected in the general ledger.
- You will review and monitor individual grant awards for compliance with private, local, state, and federal funder requirements.
- You will review and monitor subcontractor performance for compliance with contract and funder requirements.
- You will administer and review all grant budgets and compare to actual results with a view to identify, explain, and correct variances as appropriate including disallowable items.
- You will facilitate monthly budget versus actual meetings between program managers/coordinators and finance staff to ensure compliance and spend down.
- You will oversee monthly grant billing process.
- You will monitor and ensure timely follow-up for grant collections.
- You will administer and review all grant financial reporting for government, corporate, and foundation grants.
- You will lead the coordination, communication and response to grant auditors/monitors and oversee the preparation, implementation, and follow-up of any corrective actions. Participates in the preparation and submission of the Schedule of Expenditure of Federal Awards (SEFRA).
- You will communicate with the departmental staff on the post-award grant management process. Participate in new award meetings.
Grant Team Management
- You will leverage strengths of the grant team members, help to clarify roles and responsibilities and develop and implement training programs in order to maximize and reach optimal individual and organizational goals.
- You will provide consultation and technical assistance to organization staff and subcontractors on all aspects of grants.
- You will provide leadership in strengthening internal communications with staff at all levels throughout the organization.
- You will create and promote a positive and supportive work environment.
- You will assist in designing materials such as checklists, SOPs, grant reconcilement tools, and other vehicles to ensure agency grant accountants are informed about new developments within the organization (new F&A rate, fringe rate, travel policies, etc.) as well as applicable agencies electronic submissions and report submission, new agency changes in policies and regulations.
- You will develop and implement new or revised systems, policies, and/or procedures, related to the business needs of the organization.
- Other duties as may be assigned.
What Skills and Assets you bring, and more:
- Excellent attention to details and ability to think critically and objectively.
- Strong understanding and working knowledge of Generally Accepted Accounting Principles (GAAP).
- Strong understanding and working knowledge of internal control design, implementation, documentation, and maintenance.
- Significant experience in nonprofit and governmental audits.
- Ability to prioritize tasks to meet individual and team deadlines.
- Strong communication skills, both verbally and in writing.
- Ability to research and apply grant accounting standards in the work product, as well as to learn new systems and programs.
- Have a growth mindset.
- Able to work with a high degree of independence as well as part of a team.
- Thorough knowledge of external Federal guidelines/procedures for grants.
- Demonstration of leadership integrity, professional objectivity, and ability to appropriately handle confidential matters and information.
- Ability to problem solve and think independently.
When you work here at HAWC you make an impact not just in the lives of the survivors and the people you help, but also make an impact in our own lives and our community. We learn and grow with a purpose where we strive to work for a common cause, which is to end domestic and sexual violence for ALL.