POSITION: Director of Contract Management
DIVISION: Legal
LOCATION: North Hollywood, CA (Hybrid Work Opportunities Available)
HIRING RATE: $115,486/annual
SUMMARY OF THE ORGANIZATION
LA Family Housing (LAFH) is a leading homeless service provider and affordable housing developer in Los Angeles. We believe that housing is a human right, and we are invested in driving forward the innovative solutions we know are effective in ending homelessness. With nearly 40 years of experience, we know what works: an individualized approach that combines a continuum of housing options enriched with supportive services. In 2021, we connected nearly 12,000 people with housing resources and supportive services every year. We also own or co-own 30 interim, affordable, and supportive housing properties and have over 700 additional units of permanent supportive housing in our pipeline.
Our community-based approach allows us to influence how homelessness is addressed in Los Angeles and nationwide. We take tremendous pride in positioning our staff as national leaders in innovation, best practices, and policy within housing production and homeless services. From presenting at national conferences to facilitating service collaboration among providers in other regions, we equip our industry to effectively respond to homelessness and ultimately move more people home. Join this incredible team of changemakers and start making a difference in people’s lives today at LA Family Housing!
SUMMARY OF RESPONSIBILITIES
The Director of Contract Management will support the Compliance function by taking ownership of all facets of contract management including developing, implementing, and maintaining an organization-wide contract database and ensuring contract execution, amendment, and renewal in compliance with regulatory, administrative and funder-driven requirements. The Director of Contract Management will work closely with the Director of Public Contract Quality Assurance and will have a regular working relationship with personnel in all departments in connection with contract management. The position reports to the Compliance Officer.
SPECIFIC DUTIES
CONTRACT MANAGEMENT
- Develops, implements, and administers an organization-wide contract agreement database with management and tracking functionality
- Ensures timely contract execution, amendment and renewal including obtaining signatures and providing requested supporting documentation as required
- Act as LAHSA “Authorized Organization Representative” and primary point of contact for LAHSA Enterprise Grant Management System administration
- Develops and maintains Contract-at-a-Glance reviews of material terms of public contracts including insurance provisions, ensuring that appropriate inter-departmental staff is kept appraised of relevant requirements
- Develops and implements policies and procedures around contractual processes including levels and order of signing authority
- Provides reports on a regular basis, and as directed or requested, to keep Senior Management, Finance and other relevant staff informed of the operation and progress of contract management efforts
CONTRACT DRAFTING
- Develops templates for MOUs, subcontracts, and other partner agreements
- Prepares MOUs, subcontracts and other partner agreements as requested
RECORDS RETENTION
- Develops implements and monitors uniform record retention policies and procedures
- Ensures record retention is in compliance with contract-driven requirements
- Manages offsite record processes including storage and destruction
PROCUREMENT & SOLICITATION
- Prepares RFPs and related support in connection with organization-wide vendor selection
- Supports procurement efforts by development and implementation of uniform procurement policies and procedures
- Provides procurement support in conducting market research to support allocation planning and other budgeting efforts
- Ensures organization-wide procurement activities are in compliance with contract-driven procurement requirements
OTHER
- Additional tasks, projects, and responsibilities as assigned by supervisor
ACCOUNTABILITY AND REVIEW
Position Reports To: Compliance Officer
Performance Review: Annual
DIRECT REPORTS
Number of employees receiving work direction: Zero ())
Position titles reporting to position: N/A
MINIMUM QUALIFICATIONS
KNOWLEDGE AND SKILLS
- Superior organization, project management skills and attention to detail
- High level of commitment to quality work product and organizational ethics, integrity, and compliance
- Superior organization, project management skills and attention to detail
- Excellent written and verbal communication skills
- Ability to work in a team and independently
- Demonstrated decision making and problem-solving skills
- Comprehensive knowledge of Microsoft Suite (Excel, PowerPoint, MS Project, etc.)
PREFERRED QUALIFICATIONS
- Knowledge of homeless programs and services contracting system in Los Angeles County preferred
- Nonprofit contract management experience preferred
OTHER
- Maintains and executes confidential information according to HIPAA standards
- Obtain and maintains CPR/First Aid Certification
- Ability to pass post-offer Tuberculosis (TB) clearances
- Travel is a regular duty for this position and is required 5% of the time
- Use of a personal vehicle to travel between worksites and other locations is required
- Must have and maintain a valid California Driver’s License and auto insurance in good standing
- Ability to work a 9/80 work schedule
EDUCATION AND EXPERIENCE
- Bachelor’s Degree in public administration, public policy, human services, social work or other closely related field required. Master’s Degree or Juris Doctor preferred.
- Minimum of five (5) years of proven contract management experience, or any combination of education, certifications, training, and experience which demonstrates the ability to perform the duties of the position
- Experience with public contracts and grants
EMPLOYMENT CLASSIFICATION
FLSA STATUS: Exempt
PAYROLL STATUS: Salary
WORK SCHEDULE: Full-time
PHYSICAL DEMANDS, ENVIRONMENTAL CONDITIONS, EQUIPMENT
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Employee may be in contact with individuals and families in crisis who may be ill, using substances and/or not attentive to personal health and safety for themselves. The employee may experience a number of unpleasant sensory demands associated with the client’s use of alcohol and drugs, and the lack of personal care. The employee must be ready to respond quickly and effectively to many types of situations, including crisis situations and potentially hostile situations Employee is required to:
Walk and climb stairs; Handle, finger, grasp and feel objects and equipment; Reach with hands and arms; Communicate, receive and exchange ideas, information by means of the spoken and written word; Be mobile by moving oneself from place to place quickly and easily; Repeat various motions with the wrists, hands and fingers; Be able to have visual activity for (including, but not limited to) administrative and clerical tasks; Drive personal vehicle in and around Los Angeles County and periodically transport clients; Be able to enter various buildings that may require climbing stairs. Be subjected to outside environmental conditions. Use a personal and/or laptop computer, copy, postage and fax machines. Complete all required forms in personal writing.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. If you require an accommodation, please make sure to inform the Human Resources Department by the first week of employment. If an accommodation is not required at the time of employment, but is later required, you must inform the Human Resources Department of the need for accommodation at the time it is needed.
WHAT WE OFFER
Health, Dental, Vision, Life Insurance, 403B Retirement Plan, 529 Education Savings Plan, Long Term Disability, Employee Assistance Program, Flexible Spending Accounts (FSA), Legal Access Plan, Employee Appreciation Program, Company Sponsored Employee Events, Staff Development, 9/80 Alternative Work Schedule, Paid Sick, Vacation and 13 Observed Holidays, Public Service Loan Forgiveness Program Eligibility and more!
EQUAL EMPLOYMENT OPPORTUNITY
LAFH is committed and proud to provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.
FAIR CHANCE ACT
LA Family Housing will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if LA Family Housing is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the California Department of Fair Employment and Housing’s Fair Chance Act webpage.