The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP’s water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system’s 2,000 square mile watershed that extends 125 miles north and west of the City.
The Bureau of Water Supply seeks to hire two (2) Administrative Procurement Analyst (NM) for positions with the Procurement and Purchasing Unit within the Management Services and Budget Directorate located either in Valhalla, Kingston or Grahamsville, New York. The Procurement and Purchasing Unit is responsible for supporting the Bureau by reviewing and processing all expense orders valued at under $100,000 as well as NSCP’s and Bids ranging from $20,001 – $1,000,000.
Under direction, of the Bureau’s Chief of Procurement, Administrative Procurement Analyst (NM) will serve as Deputy Chief of Procurement and will supervise multiple groups up to and including the Grahamsville, Kingston and Valhalla Procurement teams as well as the Procurement Processing Team. Specific duties include:
• Being proficient in and follow established procedures to process orders in compliance with all NYC Procurement Policy Board (PPB) Rules and in accordance with Comptroller’s Directives.
• Processing and supervising the processing of all expense purchases in a timely and accurate manner in accordance with requirements and approve orders in CRM, FMS, PASSPORT and DCAS online system and distribute them. Encumbering and pre-encumbering funds for contracts.
• Working closely with Office of Procurement Management staff to ensure that all orders are processed in accordance with PPB rules and Agency guidelines. Working closely with procurement teams and the Directorates in advising operational staff on procurement requirements and methods.
• Utilizing CRM to coordinate orders and process orders. In addition, candidate(s) will become proficient on the Department of Citywide Administrative Services (DCAS), PASSPort, FMS and SPact.
• Working closely with the Chief of Procurement to establish a coordinated and routine outreach to Bureau wide staff on procurement related issues, new initiatives and efforts to increase efficiency within the process.
• Working closely with Agency BIT staff to enhance the Bureau CRM Procurement and Budget System
• Traveling throughout the 2,000+ square mile watershed, utilizing a New York City vehicle, to fulfill this position.
Please note, while this position has been posted for Valhalla NY, we may change it at the time of hire to accommodate the chosen candidate. Possible alternative reporting locations include Kingston or Grahamsville.
(This is a brief description of what you might do in this position and does not include all the duties of this position)
Minimum Qual Requirements
1. A baccalaureate degree from an accredited college and four years of full-time satisfactory professional experience in purchasing, procurement, contract administration or a related field, at least eighteen months of which must have been in an administrative, managerial or executive capacity or supervising professional personnel performing duties in one or more of the above fields; or
2. A combination of education and/or experience equivalent to “1” above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in “1” above.
Possession of an acceptable professional procurement certification may be substituted for up to one year of the experience described in “1” above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in””1″ above.
Preferred Skills
• Familiarity with Microsoft Office products such as Word, Excel and PowerPoint
• Familiarity with New York City Procurement Policies and Procedures
• Strong writing/communication skills
• Detailed oriented
• Ability to track and manage multiple tasks
• Ability to prioritize tasks
• Ability to work well with others to resolve issues
• Strong record keeping skills
• Basic mathematical abilities
• Problem solving skills
• Driver’s license valid in the State of New York
• Ability to travel, as necessary, to other BWS locations
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Valhalla is a hamlet in the Town of Mount Pleasant, Westchester County, NY approximately 28 miles from mid-town Manhattan.
To Apply
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55-a Program
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Svc Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at StudentAid.gov/PSLF .
Hours/Shift
35 Hours per week / Day shift
Work Location
465 Columbus Avenue
Valhalla, NY 10595
Residency Requirement
New York City residency is not required for this position.
POSTING DATE
06/28/2023
POST UNTIL
08/27/2023
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.