Requisition No: 812289
Agency: Financial Services
Working Title: CONTRACTS & RESOURCE MANAGEMENT ANALYST- 43005022 (PENDING POSITION CREATION)
Position Number: 43005022
Salary: $60,000.00 – $75,000.00
Posting Closing Date: 09/29/2023
*****OPEN COMPETITIVE EMPLOYMENT OPPORTUNITY*****
CLASS TITLE: PROJECT MANAGEMENT SPECIALIST III – SES (PENDING POSITION CREATION)
WORKING TITLE: CONTRACTS & RESOURCE MANAGEMENT ANALYST
DIVISION: FLORIDA DEPARTMENT OF FINANCIAL SERVICES
BUREAU: FLORIDA PALM PROJECT
CITY: TALLAHASSEE
COUNTY: LEON
In order to be considered for this position, applicant responses to the qualifying questions, and work experience must be clearly defined within your work history, or the application may not be considered for the position.
What is Florida PALM?
The Florida PALM Project (the Project) is an enterprise project to replace the State of Florida’s legacy accounting, payroll, and cash management systems, using an enterprise resource planning solution. The Department of Financial Services (DFS) is leading this statewide initiative, which impacts stakeholders and users of the State’s financial data including all State agencies.
Who are we?
We are an innovative team of experts specializing in financial operations, business analysis, project management, change management and stakeholder relations. Working as part of the team at Florida PALM provides a great opportunity to be part of a mission-driven organization that strongly supports its employees’ professional growth and development through training opportunities and knowledge sharing. You will also be able to see your work directly support the transformation of business processes supporting Florida State government.
To learn more about the Florida PALM Project, visit our website at www.myfloridacfo.com/floridapalm
SPECIAL NOTES:
Bachelor’s degree (or equivalent) from an accredited college of university or four (4) years contract management and administration, resource management, procurement, finance and accounting, or administrative experience or combination thereof is required.
Preferences:
- Contract management and administration experience
- State of Florida Human Resource experience
- SharePoint Administration
- Experience with State of Florida procurement and MyFloridaMarketPlace (MFMP).
- Knowledge of Project Management best practices.
- Experience using Microsoft Office Suite, including Outlook, Word, and Excel.
- Communicate effectively with multiple levels of an organization.
We anticipated filling two (2) positions from this advertisement.
The annual salary range for this position is $60,000.00 – $75,000.00.
Employees of the Department of Financial Services are paid on a monthly pay cycle.
This position requires a security background check, including fingerprint as a condition of employment.
Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.
Minimum Qualifications for this position include the following REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS, AND ABILITIES:
- Knowledge of the principles and techniques of effective communication.
- Knowledge of the methods of data collection and analysis.
- Knowledge of personal computers and software.
- Knowledge of research tools.
- Knowledge of problem-solving and decision-making techniques
- Skill in operating personal computers.
- Skill in the use of Microsoft Office and Visio.
- Skill in research techniques.
- Skill in analysis.
- Skill in communication.
- Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document workflow and other activities relating to the improvement of operational and management practices.
- Ability to organize data into logical format for presentation in reports, documents and other written materials.
- Ability to conduct fact-finding research.
- Ability to prepare reports.
- Ability to work independently.
- Ability to utilize problem-solving techniques.
- Ability to collect, evaluate and analyze data relating to human resources.
- Ability to understand and apply applicable rules, regulations, policies and procedures relating to operational and management analysis activities.
- Ability to compose correspondence.
- Ability to plan, organize and coordinate work assignments.
- Ability to communicate effectively.
- Ability to establish and maintain effective working relationships with others.
- Ability to exercise independent judgment and decision making.
BRIEF DESCRIPTION OF DUTIES AND RESPONSIBILITIES:
This position assists in the execution of the Department of Financial Services’ responsibilities for the Florida PALM Project, reporting to the Contract and Resource Management Supervisor. Exercises discretion and independent judgement with respect to matters of significance. This position also provides consultation and expert advice to management and carries out major assignments independently.
Contract Management & Administration:
- Analyzing contract performance using defined measures.
- Monitoring adherence to the contract terms and conditions.
- Reviewing contract deliverables to confirm adherence to Project quality standards and acceptance criteria.
- Support contract negotiations, awards, renewals and amendments (e.g. research, preparing documents, facilitating meetings, posting awards to the States procurement system).
- Create and maintain contract management file.
- Preparing and processing contract related invoices.
- Supporting creating solicitation documents in collaboration with the Department of Purchasing, Legal, and the Office of Information Technology (OIT).
- Performing contract administration duties.
Resource Management:
- Providing support to managers for recruiting, hiring, and onboarding project team members.
- Managing content for the Florida PALM project SharePoint using established processes.
- Supporting the custodian of project records.
- Supporting the Project’s Public Records request coordinator.
- Supporting the Project’s Access Control Administrator pursuant to DFS AP&P 4-05.
- Supporting the Project’s Office Manager, coordinating any required repairs and maintenance.
- Serving as or supporting the Project’s Information Resource Management Advisory Guide (IRMAG). Acts as the liaison between the Project Team and OIT. Activities may, but are not limited to, approving accesses for users to software and applications on behalf of their respective team.
- Coordinating the purchases of equipment and software for the Project.
- Preparing and processing invoices
- Preparing and processing travel request and invoices
- Tracking and maintaining Project resources and assisting with the tracking and maintaining of Project assets.
- Support management of Project Office facilities and equipment.
Operational:
- Working with supervisor and leadership to establish priorities and due dates for work assignments and keeping them up to date on key work items.
- Communicating concerns and executive contact immediately to your supervisor and/or project director.
- Managing all deadlines in an organized manner to ensure timely completion of fully developed work products.
- Applying critical thinking (e.g., don’t just solve the problem at hand, solve the core problem).
- Adhering to DFS policies at all times (e.g., security, dress code, ethics).
- Working as a team player and demonstrating a “teamwork” attitude and professional demeanor.
- Assisting in developing and maintaining procedures for recurring Project activities.
- Identifying project management challenges and recommending solutions.
- Verifying compliance with procedures and rules governing the Project.
- Preparing and reviewing written reports and verbal communication for management.
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.