• Under general direction, with wide latitude for independent initiative and judgment, assist the Agency Chief Contracting Officer (ACCO) for Capital Projects with the coordination of all procurement activities for the Agency’s $1+ billion capital program.
• Conduct background reviews and financial data analysis of prospective consultants and subcontractors using various databases.
• Research and prepare complex tabulation sheets, work orders, change orders, award letters and other correspondence.
• Prepare written reports and contract summaries by collecting, analyzing and summarizing information and trends.
• Serve as a liaison with the Mayor’s Office of Contract Services, the NYC Comptroller’s Office and other oversight agencies.
• Coordinate work of cross-departmental and/or cross-agency teams to ensure project objectives are achieved and timelines met.
• Process registrations through the City’s Financial Management System (FMS), Automated Procurement Tracking (APT) system and PASSPort.
• Work with project management staff to facilitate processing. Coordinate all aspects of change order processing through Comptroller registration, including but not limited to tasks in APT, FMS, and PASSport.
• Perform responsible supervisory administrative functions in relation to the Agency’s procurement activities. Provide training and guidance to junior procurement employees.
• Provide advice as well as excellent customer support to the entire Capital division on budget-related matters.
• Present recommendations and status updates on Capital project procurements to senior management.
• Assist the ACCO with other tasks and projects as requested.
Minimum Qual Requirements
1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to “1” or “2” above. However, all candidates must have at least one year of experience as described in “1” above.
Preferred Skills
1. Bachelor’s degree plus two years’ satisfactory experience in procurement, construction or construction-related services, or professional, technical or administrative experience in contract management.
2. Excellent interpersonal, customer service, writing and presentation skills.
3. Ability to multi-task in a fast-paced environment, prioritize among competing needs and respond quickly to requests for information.
4. Excellent computer and organizational skills, proficiency in Microsoft Word, Excel and Access.
5. Experience with the FMS, APT, Procurement Policy Board Rules, PASSPort and/or the procurement process in government.
6. Comfort interfacing with senior officials and management.
Additional Information
NOTE: All resumes must be received no later than the last day of the posting period.
*Posting period extended to 08/25/2023. Previous applicants to Job ID# 582372 are still under consideration and need not reapply.
References will be required upon request.
MOVEMENT IN THE FACE OF CIVIL SERVICE LISTS IS PROHIBITED UNDER CIVIL SERVICE LAW.
nyc.gov/parks
To Apply
Parks Employees:
1) From a Parks computer: Access Employee Self Service (ESS) from the Parks Intranet under Applications or use this link: https://hrb.nycaps.nycnet/. Once in ESS, go to Careers and search for Job ID# 597378. Do not access ESS using nyc.gov/ess from a Parks computer.
2) Parks & City Employees:
From a Non-Parks computer: Access Employee Self Service (ESS) by going to nyc.gov/ess or use this link: https://a127-ess.nyc.gov/. Once in ESS, go to Careers and search for Job ID# 597378.
Include your ERN and Job ID# 597378 on your cover letter and resume.
All other applicants:
Go to nyc.gov/careers/search and search for Job ID# 597378.
Work Location
Olmsted Center, Queens
Residency Requirement
Residency in New York City, Nassau, Orange, Rockland, Suffolk, Putnam or Westchester counties required for employees with over two years of city service. New York City residency required within 90 days of hire for all other candidates.
POSTING DATE
08/11/2023
POST UNTIL
08/25/2023
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.