Contract Specialist – DOE Pathways Programs

Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.

At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process, as well as perform the essential functions of a role.

Next Level benefits at the State of Indiana are here! Be sure to review our expanded benefit package offerings below.

About the Indiana Department of Education:

The Indiana Department of Education provides the highest quality of innovative support to Indiana schools, teachers, students, and parents. We proactively work with educators, policy makers, business leaders, and community-based organizations to build student success. Our strategic priorities include:

  • Delivering quality, purposeful educational opportunities for each student
  • Elevating and supporting Indiana’s educators
  • Increasing partnerships and delivering aligned, effective, and efficient support


This position traditionally starts at an annual salary of $53,222. Salary for this position may be commensurate with education and job experience.

About the Job:

The Contract Specialist processes grants, contracts, memos of understanding, and amendments for the Department of Education. The ideal candidate will have experience with grants, state and federal funding sources, and excellent attention to detail. You will need working knowledge of many different areas of the contracting process. This includes procurement (but not necessarily expertise level), vendor management, State of Indiana contracting, and grant processes.

A Day in the Life:

The essential functions of this role are as follows:

  • Coordinate information flow on large purchases, new or renewed QPA’s and procurement contracts.
  • Assist with the reconciliation of purchasing data utilizing procurement systems.
  • Provide clarification, technical assistance, and problem-solving resolutions to staff in all procurement issues.
  • Evaluate the equipment and vendor selection process, to ensure prospective vendors meet state business requirements, prior to purchase.
  • Negotiate leases, contracts, and service agreements.
  • Negotiate, execute, and administer contracts, QPA Agreements and amendments.
  • Solicit bid proposals, obtains quotes and reviews requisitions from vendors for materials and supplies.
  • Maintain all documentation surrounding the bid solicitation process once we receive a requisition until a Purchase Order has been issued.
  • Review price quotes, availability of items and/or services, determines compliance to specifications and/or qualifications, and makes purchase recommendations to the department.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

What You’ll Need for Success:

You must meet the following requirements to be considered for employment:

  • Bachelor of Science degree in Accounting, Finance, Purchasing or Business Management –OR– 5 to 8 years of full-time professional experience.
  • Ability to analyze contractual documents, and reports.
  • Ability to prepare and interpret financial statements and reports.
  • Ability to apply program requirements into working procedures and priorities.
  • Considerable knowledge of state procurement policies and methods.
  • Extensive knowledge of Federal and State procurement rules, regulations, and procedures.
  • Ability to write specifications and/or prepare contracts for products, services, or equipment.
  • Working knowledge of computer software systems utilized for procurement and automated accounting procedures.
  • Ability to analyze and process technical specifications, invitations for bid proposals, and quotations.
  • Ability to ensure concise and informative reports from technical data and records.
  • The ability to research and develop new vendor resources.

Supervisory Responsibilities/Direct Reports:

This role does not provide direct supervision to direct reports; however, supervision may be assigned based on agency needs.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

  • Three (3) medical plan options (including RX coverage) as well as vision and dental plans
  • Wellness Rewards Program: Complete wellness activities to earn gift card rewards
  • Health savings account, which includes bi-weekly state contribution
  • Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
  • Deferred compensation 457B account (similar to 401k plan) with employer match
  • Two (2) fully-funded pension plan options
  • A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
    • 150 hours of paid new parent leave
    • Up to 15 hours of paid community service leave
    • Combined 180 hours of paid vacation, personal, and sick leave time off
    • 12 paid holidays, 14 on election years
  • Education Reimbursement Program
  • Group life insurance
  • Referral Bonus program
  • Employee assistance program that allows for covered behavioral health visits
  • Qualified employer for the Public Service Loan Forgiveness Program
  • Free Parking for most positions
  • Free LinkedIn Learning access

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer and is committed to recruit, select, develop, and promote employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.

If you are a qualified individual with a disability and require reasonable accommodation in completing this application, you can request assistance by contacting the Indiana State Personnel Department at [email protected]

The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.

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