Conference Services Sales Coordinator

Create Your Experience of a Lifetime!

Come work and play in the mountains! Whether it’s your first time seeing the mountains, or you already call them home, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.

With 40+ resorts and our remote Corporate team, you can join for a season or stay to build a career. From day one, you’ll receive some of the highest compensation rates in the industry, free Epic pass(es), 40% retail discounts, summer activities discounts, wellness benefits, and the chance to grow through Epic Service – our leading training and development experience.

Job Benefits

  • Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons
  • MORE employee discounts on lodging, food, gear, mountain shuttles AND during the summer on bike haul, golf and other activities
  • 401(k) Retirement Plan
  • Employee Assistance Program
  • Excellent training and professional development
  • Referral Program

Full Time roles are eligible for the above, plus:

  • Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)
  • Free ski passes for dependents
  • Critical Illness and Accident plans

Job Specifications:

  • Expected Pay Range: $20.00 – $25.00 / hour
  • Shift Availability: Part Time
  • Skill Level: Entry

Job Summary:

Perform a wide variety of administrative tasks for the Conference Services Department, Conference Guests and Meeting Planners.

Job Duties/Responsibilities:

  • Provide superior service to our customers (internal and external) at all times. Follow the resort’s etiquette guidelines.
  • Oversee and carry out various day-to-day department administrative functions.
  • Perform conference services duties in coordinating in-house functions.
  • Responsible for preparing proposals, negotiating, and contracting catering only group business.
  • Coordinate and perform conference services duties for catering only group business.
  • Organize and maintain various departmental files and records.
  • Perform a variety of tasks related to the development and maintenance of departmental record databases.
  • Compile a variety of information from both manual and computerized records for regular and special reports, or as specifically requested.
  • Serve as administrative liaison with customers, clients, or similar department constituency. Take reservations or orders, explain policies and procedures, answer various questions, etc.
  • Perform other specialized or technical administrative tasks related to the department’s primary function.
  • Confer regularly with immediate supervisor, other department and company personnel, customers, etc. to plan and coordinate activities, exchange information, resolve problems, etc.
  • Contribute to the health and strength of a dynamic team culture
  • Perform other tasks as assigned.

Working Relationship:

  • Reports to Senior Conference Services Manager

Physical Requirements:

  • Office situation, i.e. sitting, standing or walking in a small area for extended periods of time.
  • Repetitive keyboard action; manual dexterity required.

Job Qualifications:

  • Associates degree in business or other appropriate discipline, plus 3-5 years of relevant clerical and administrative experience, or a combination of education and experience preferred
  • Good basic administrative and/or organizational skills.
  • Experience in organizing and maintaining moderately complex filing, computerized record systems.
  • Proficient in Microsoft Office Suite
  • Knowledge of Sales Force Delphi FDC software helpful, but not required.
  • Good reading, writing and math skills.
  • Some bookkeeping or accounting training or experience desirable.
  • Ability to deal effectively with a wide variety of company personnel and/or customers and various outside firms, etc.

The expected pay range is $20.00 – $25.00. This is the pay range we reasonably expect to pay for this position. Individual compensation decisions are based on a variety of factors.

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID 494611

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