SUMMARY:
Under the general supervision of the Chief Deputy, provides support and clerical duties to the Sheriff’s Office, working a schedule in accordance with the needs of the Sheriff’s Office.
STARTING HOURLY WAGE: $19.81 to 24.77
SHIFT: Monday through Friday, 8:00 AM to 4:30 PM
DUTIES AND RESPONSIBILITIES:
- Analyzes and assures that complete and proper information is entered into thePublic Safety Software System.
- Transcribes officer reports resulting from citizen calls for service; tracks case progress and dispositions; prepares required legal documentation for violations of the law to insure proper progression through the criminal justice system.
- Responsible for processing State required driver’s license violation paperwork.
- Prepares for department audits by collecting appropriate data, maintaining and retrieval of documents.
- Disperses and accounts for release of records
- Advises the public on the scope of jurisdiction of the department; suggests alternatives or other resources available to resolve problems.
- Exercises sound judgment in analyzing and preparing Civil Process for Deputies to serve and return to the Court system; bills, maintains and balances Civil Process accounts.
- Schedules, attends and prepares proper legal documentation for Sheriff’s sales; files proper paperwork with the Court system.
- Performs and is responsible for a wide variety of computer applications.
- Generates monthly and annual State and local reports; maintains departmental filing systems.
- Maintains current alarm records; orders supplies.
- Pays bills, creates invoices, receipts payments, and orders supplies using the County Financial System.
- Maintains and annually posts the Sheriff’s Office Fee Schedule.
- Assists in the development of departmental policies and procedures
- Uses sound judgment in evaluating, planning and organizing and assists in implementing projects and programs to aid in the efficient operation of the Department.
- Organizes, prepares agendas, collects correspondence for, attends, participates in and takes minutes for Judicial/Law Enforcement Committee meetings.
- Compiles statistics.
- Posts public notices.
- Assists with Departmental Volunteer Program.
- Distributes mail and packages to Sheriff’s Office related entities
- Prepares necessary paperwork for Court
- Assists with TraCS program
- Assists other local Law Enforcement Agencies with RMS program and processing issues.
- Maintains a high degree of confidentiality in all aspects of job functions.
- Interacts daily with the public and other employees
- Performs other duties as assigned.
SKILLS AND ABILITIES:
- Must have thorough knowledge in the use of modern principles, methods, practices, and equipment relating to legal records management.
- Thorough knowledge of State and local laws; ability and skill to apply these regulations and make decisions in accordance with same, as appropriate.
- Skill and proficiency in all aspects of computer software programs utilized by the Sheriff’s Office.
- Ability to act confidentially, performing assignments with accuracy, patience, tact, integrity, use of good discretion and courtesy; ability to exercise good judgment.
- Ability to retain and follow instructions closely; ability to read, write, add, and subtract.
- Knowledge of acceptable accounting procedures; skilled in data processing.
- Ability to operate a personal computer and other office equipment proficiently with ability to type at least 40 wpm.
- Knowledge of civil and criminal law. Ability to meet department standards of physical condition.
- Skill in the use of general office equipment to include items such as computer, printer, calculator, copy machine, fax machine, scanner, telephone, tape recorder and transcriber
- Ability to establish and maintain effective working relationships with various officials, agencies, and co-workers; ability to communicate effectively orally and in writing in English
- Ability to react quickly, efficiently and calmly in an emergency situation and adopt an effective course of action.
QUALIFICATIONS:
EDUCATION: High school diploma or equivalent. Post high school education preferred.
EXPERIENCE / JOB KNOWLEDGE: Minimum of one year experience in a position requiring independent judgment or any combination of education and experience that provides equivalent knowledge, skills, and abilities is required. Visual acuity must be correctable to 20/20. Must obtain CPR, AED and TIME certifications and retain them for term of employment. Experience in the use of Microsoft Word and Excel required.
WORKING CONDITIONS:
PHYSICAL DEMANDS: About 95% of the time is spent sitting, using near and far vision, hearing, talking, and using medium fingering for typing and data entry. Standing, kneeling, walking, stooping, and crouching are performed about 5% of the time. Other actions may be required in unusual or non-regular situations. The Department reserves the right to assess the medical and physical fitness of each employee’s ability to fully perform the expected duties of the position.
ENVIRONMENTAL DEMANDS: Over 100% of the time is spent inside and will involve contact with other workers, and the general public.
This is a public service position, and employee is required to be courteous, cooperative and respectful at all times with the public and clients; also establishes and maintains a courteous and cooperative and respectful working relationship with other employees, supervisors and public officials.
This position description has been prepared to assist in defining job responsibilities, physical demands, working conditions and needed skills. It is not intended as a complete list of job duties, responsibilities and/or essential functions. This description is not intended to limit or modify the rights of any supervisor to assign, direct, and control the work of employees under supervision. The county retains and reserves any and all rights to change, modify, amend, add to or delete from, any section of this document as it deems, in its’ judgment, to be proper.
Green Lake County provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Green Lake County complies with applicable state and local laws governing nondiscrimination in employment in every location in which the Green Lake County has facilities. This policy applies to all terms and conditions of employment.
Authorization & Acknowledgment for Employment with Green Lake County
By submitting an application, you certify that the answers given by you in the application are true and correct without omissions of any kind. You understand that any misleading or incorrect statements may render the application void. If you become employed by Green Lake County, and it is subsequently discovered that any answer given by you is incomplete, misleading, or incorrect, you may be terminated from employment. You agree that Green Lake County shall not be held liable in any respect if your employment is terminated because of false, incomplete, or misleading statements, answers, or omissions made by you in the application.
You also authorize pertinent companies, schools, agencies, municipalities, or persons to provide Green Lake County any information requested regarding your employment, character, experience and qualifications, and/or suitability for employment with Green Lake County, including a check of your fingerprints and police record for the suitability for hire. You hereby forever release, discharge, and covenant not to sue any person or organization for any result of providing, obtaining, or acting upon such information. You understand that such information is sought with confidentiality and will not be released to you in any form whatsoever.
In addition, a copy of application and this authorization is as valid as the original and should be recognized as such.
You further understand that you must undergo a physical examination, including substance abuse screening, prior to an appointment to a position with Green Lake County. Refusal to participate will result in the rejection of your application.
Green Lake County provides equal employment opportunities to all qualified employees and applicants for employment without regard to membership in a protected classification.
If you have any questions, please contact the Green Lake County Human Resources Coordinator at 920-294-4166.