Land, Buildings & Real Estate (LBRE) is the operational core of Stanford University’s physical campus. LBRE constructs and maintains the Stanford campus, where advancements across the academic spectrum are made possible. Our work is founded upon the collective value of dedication, innovation, expertise, teamwork, and continuous improvement. We are committed to serving the university’s academic mission, as well as preserving and enhancing Stanford’s 8,180 acres, and pride ourselves on supporting the teaching and research of the university as “Caretakers of a Legacy.”
Who we are
The Department of Project Management (DPM) is responsible for the development, design and construction of major capital projects at Stanford University. DPM reports to the Associate Vice President for Academic Projects and Operations within LBRE, and currently includes a staff of professionals with backgrounds in architecture, engineering, construction and cost management. These professionals serve as Project Managers and Project Engineers, Quality Assurance Field Inspectors, and Project Coordinators, who work as a project team that involves multiple stakeholders to ensure the successful delivery of facilities that support the University’s academic mission.
This position is in the civil infrastructure team within the Department of Project Management in the Land, Buildings and Real Estate Department, reporting to the Director of Civil Projects. The civil infrastructure team manages the implementation of civil infrastructure and landscape projects that include Stanford’s water distribution, storm drainage and sanitary sewer systems, electrical system, chilled water system, roads, parking lots, creeks, bridges, dams, pedestrian areas, and other landscape areas.
The team works closely with the Water Resources and Civil Infrastructure Group (WRCI) under the Sustainability and Energy Management Department and the University Architect/Campus Planning and Design (UA/CPD) Department when implementing these projects. The WRCI Group is responsible for operation and maintenance of the civil infrastructure systems and the UA/CPD leads strategic planning and design of the campus.
What we do
DPM manages capital projects from conceptual project development, through design, permitting, construction and occupancy/in-service operations. We endeavor to plan and develop high-value, quality, long-term cost-effective facilities and landscapes that enhance the teaching and research objectives at Stanford, embrace our partnership with the community and reinforce our stewardship of Stanford lands.
Our Primary goals are:
- Cost – Deliver projects of long-term value within justifiable, benchmarked budgets
- Performance – Measure the process and outcomes
- Quality – Deliver buildings and landscapes that continue the tradition of high quality and enhance Stanford’s distinctive sense of place
- Schedule – Deliver projects in a professional, timely manner
Job Purpose
- Support project managers in taking projects from original concept through final implementation on contained risk assignments (projects have mechanisms or managerial controls to minimize risk).
- Manage activities of projects from project initiation through completion with Guidance and coordinate technical activities on assigned projects. Work is typically comprised of40%-time contribution towards project leadership and 60% as a technical contributor.
Core Duties
- The project engineer will support project managers through the full range of project management cycle: initiating, planning, executing, monitoring, controlling, and closing. Complete sub-project and/or stand-alone elements of a project.
- The focus/ core tasks of this role will include:
- Develop requests for proposals and assist in hiring consultants and contractors to perform work.
- Review, track, and approve contractor requisitions and vendor invoices.
- Obtain local (cities and counties) and regulatory permits for projects.
- Resolve problems as they arise and proactively identify potential problems early in the process and develop strategies to overcome obstacles.
- Organize project data (including schedules, budgets, permit data) through excel, SmartSheet, Bluebeam, GIS, etc.
- Build relationships with schools/departments (building managers and facility directors) and other LBRE leaders with the goal of representing DPM
- Coordinate and communicate with other project managers, project stakeholders within Stanford (students, faculty, and staff), regulatory agencies, and the general public.
- Monitor construction quality/ risk control through site visits.
- Review production and recording of project as-built/ record drawings.
- Assist in the development of an action plan, and estimate requirements for resources, including management, labor, materials, and time required to complete project.
- Facilitate discussions and negotiations to drive recommendation consensus within scope of responsibility.
- Draft and help execute comprehensive change management strategy and communication plan relative to project scope and stakeholders on a focused project; actively manage resistance to change.
- Review project plans and proposals, and work with project manager to develop project objectives; identify project responsibilities by determining the phases and elements of the project; calculate time frames and sequence the stages of the project.
- Perform project management oversight of small projects or more than one large task within a larger project.
- Oversee, coordinate, and perform technical aspects of project, with guidance, based on type of project manager support required (e.g., engineer, quality, scheduler).
- Review, evaluate, and monitor cost schedule and technical scope baselines.
- Ensure the preparation of required project documentation.
- Contribute to communication plan and change management elements.
MINIMUM REQUIREMENTS:
Bachelor’s degree in a related field and three to five years of related experience in management of projects of moderate size/complexity with limited performance risk, including project planning, scheduling, tracking, and budgeting, or combination of education and relevant experience.
Knowledge, Skills and Abilities:
- Polished written and oral communication skills to address a wide variety of audiences.
- Ability to productively engage and influence cross-functional teams.
- Demonstrated project management ability to employ integration, scope time management, cost, quality, human resources, communications, risk, and procurement components.
- Demonstrated resilience, diplomacy, influence, relationship building, and problem solving skills in a variety of situations.
- Depth of knowledge in technical discipline/domain needed to deliver projects.
Certifications and Licenses:
None
PHYSICAL REQUIREMENTS*:
- Frequently stand/walk, sit, perform desk based computer tasks and lift/carry/push/pull objects that weigh up to 10 pounds.
- Occasionally use a telephone, write by hand, twist/bend/stoop/squat, grasp lightly/fine manipulation and lift/carry/push/pull objects that weigh up to 20 pounds.
- Rarely kneel, crawl, climb ladders, reach/work above shoulder, grasp forcefully, carry, push, and pull objects that weigh up to 40 pounds or more.
- Ability to maintain a valid non-commercial California Driver’s license.
- Auditory acuity with ability to hear horns and bells.
- Visual acuity with ability to determine colors for finishes.
- Ability to climb scaffolding, ladders, stairs etc.
* – Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
WORKING CONDITIONS:
May work in active laboratories or outdoor environments.
- May be exposed to extreme hot and cold temperatures, be exposed to high voltage electricity, radiation or electromagnetic fields, lasers, noise > 80dB TWA, allergens/biohazards/chemicals /asbestos, or heavy metals or work on roofs at heights greater than 10 ft.
- May drive vehicle day and night.
- Must wear personal protective equipment as defined/required by job assignments, and dress for clean rooms.
- May work extended hours, evenings and weekends.
WORK STANDARDS:
- When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.
Stanford promotes a flexible work environment. This position is eligible for a hybrid work arrangement that provides the opportunity to work remotely as allowed per operational needs.
The expected pay range for this position is $106,000 to $139,000 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
Final offers of employment are contingent upon successful completion of national criminal background check, national sex offender registry search and, where applicable, driving record.