Salary : $44,553.60 – $64,604.80 Annually
Location : Coppell, TX
Job Type: Full Time
Department: PARKS AND RECREATION
Opening Date: 09/29/2023
Closing Date: 10/15/2023 5:00 PM Central
To ensure you receive email communications from us, please add noreply@governmentjobs.com and pclark@coppelltx.gov to your address book.
The Opportunity
The City of Coppell Community Experiences- Administration Department seeks a self-motivated and service-oriented Senior Administrative Assistant to join our team! Our ideal candidate is a fact-finder focused on how and possesses the ability to ask challenging questions to meet desired departmental outcomes.
Your purpose on our team is to foster a positive work environment and ensure the efficient and effective operation of the Community Experiences Department. Responsibilities include a wide range of administrative tasks, from front desk management, team leadership, and collaboration opportunities, financial coordination and reconciliation, records management, public meetings, boards, and commission support.
Opportunity DescriptionTo view the full scope of this opportunity, including essential job functions, CLICK HERE!
Schedule Commitment
Regular attendance is an essential job function and duties are generally performed on an 8:00-5:00 work schedule, Monday-Friday, with some additional hours as requested or required.
Pay StructureThis opportunity is non-exempt and on Pay Grade #8.
The full Pay Grade range is shown for development opportunities within the grade.
Pay for this opportunity will depend on qualifications and experience.
Min $44,559.01 ($21.42/HR)
Mid $54,568.80 ($26.24/HR)
Max $64,600.64 ($31.06/HR)
Candidate Engagement Plan
October 16-20: Application Material Review and connection with qualified candidates for Technical Phone Interviews
October 23-27: Candidates invited to the next step of our hiring process are asked to complete a DISC Assessment and scheduled for their in-person Panel Interview and Practical Assessment
October 30-November 3: Panel Interviews and Practical Assessment
For application support, or to check the status of your application, contact the Employee Experience Team by calling 972-304-3699.
Eligibility
Experience
- High School Diploma/GED.
- 3+ Years of progressive administrative experience.
- Money handling experience.
- Experience writing professional emails, memos, and reports.
- Experience with Tyler MUNIS Financials is preferred.
- Experience with ActiveNet is preferred.
- Texas Notary Public.
- Or, the ability to obtain within 12 months post-hire.
Knowledge/Skills/Abilities
- Working knowledge of Microsoft Office Tools.
- Attention to detail and problem-solving skills.
- Excellent time management skills and the ability to multi-task and prioritize work.
- Creative problem solver and thinker, including visioning, critical thinking, and active listening.
- Communication and relationship-building skills (different styles and methods).
- Ability to work independently, with little assistance, and as a collaborative team.
- Ability to hold composure in stressful situations, and appropriately apply horsepower and permission.
- Ability to develop strong working relationships and knowledge of operations, related to terminology, policy, practice, and procedure. Including an understanding of the City of Coppell Community Experiences Departmental divisions, and how they service the community.
This is Coppell
CLICK HERE to learn about the City of Coppell Culture!
CLICK HEREto meet the dedicated professionals that make up the City’s departments, learn about the services they offer, and discover how we modernize, innovate, and break barriers to the government to make Coppell the place you want to be.
CLICK HERE to learn more about the Community Experiences Department and how we serve the City of Coppell Community!
The Community Experiences Department
A message from Jessica Carpenter, Director of Community Experiences:
After nearly 20 years as Parks and Recreation, our department has experienced explosive growth of our parks and trails system and expanded its scope to include a recreation and aquatics center, a tennis center, a senior and community center, a biodiversity education center, playgrounds, new ball fields, community gardens, a farmers market, a cemetery, massive growth in special event offerings, the addition of a marketing and community engagement team, a dog park, an arts center, a library, pickleball courts and thousands of camps, classes, programs, sports leagues and services.
We offer a wide variety of services to the community – greatly expanding the purview of traditional parks and recreation. In January 2023 we became Coppell Community Experiences. The name change and rebranding reflect our desire to reimagine the way we serve the Coppell community and continue to meet both current needs and demands of the future. Several industries are now joined together working toward the same goal: to provide exceptional experiences to the Coppell community.
Coppell Community Experiences is comprised of the following facilities and areas of responsibility:
- Facilities
- The CORE (recreation and aquatic center)
- Wagon Wheel Tennis & Pickleball Center
- Coppell Senior & Community Center at Grapevine Springs
- Cozby Library & Community Commons
- Biodiversity Education Center
- Coppell Arts Center
- Rolling Oaks Memorial Center
- Parks, playgrounds, and trails
- Ball fields and medians
- Marketing and Communications
- Special Events
- Coppell Community Garden
- Coppell Farmers Market
In accordance with the ADA, the City of Coppell is willing to consider any reasonable accommodation.
CLICK HEREto learn more about the City of Coppell Benefits!
01
How many years of progressive administrative experience do you possess?
- None
- Less than 2 Years
- 3+ Years
02
How would you rate your working knowledge of Microsoft Office Tools?
- No Experience
- Beginner
- Intermediate
- Advanced
03
Select all relevant experience you possess:
- Not Applicable
- Money handling experience
- Experience writing professional emails, memos, and reports
- Experience with Tyler MUNIS Financials
- Experience with ActiveNet
- Texas Notary Public
Required Question