Assisting top broker with all administrate needs. Seeking full time and long term executive assistant position. The ideal candidate will exhibit high standards, excellent organizational and communication skills, and have the ability to take the initiative and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.
Responsibilities
- Scheduling appointments and maintaining a calendar
- Maintaining client database
- Preparing Listing Agreements
- Entering Listings, Updating Listings & Entering Open Houses
- Assist Broker with uploading photos for their listings and responding to general client inquiries.
- Accurately prepare, type and copy board packages as instructed by Broker.
- Provide administrative support to Broker, which includes generating letters, copying, scanning, assisting with mailings, etc.
- Process mailings and other packages delivered.
- Run comp reports and produce excel spreadsheets with detailed analysis of listings
- Format and produce production-ready marketing pitching materials for client and prospect presentations, and assist with presentations maintaining overall presentation quality, accuracy, and integrity.
- Assist with special projects as needed.
- Assist with Mailers, processing, creating, folding, & stuffing – as well as printing & labeling
- Run client-approved credit reports
- Following up on files
- Reach out to clients for feedback and well wishes
- Work directly with clients, agents and staff as needed on the agents behalf
- Any and all ad hoc projects/requests by agent
- Prepare listing presentation materials
Base compensation: $75,000 – 110,000 in addition to commission.
*This position offers employment with a Broker at Brown Harris Stevens. Association with Brown Harris Stevens as a Real Estate Salesperson and/or employment with a Broker at Brown Harris Stevens is not an offer of employment with Terra Holdings, LLC or its subsidiaries.
Requirements
- Minimum experience of 1 year assisting a Real Estate agent is a must
- Bachelor’s degree or equivalent experience
- Strong interpersonal, customer service, and communication skills
- Ability to multitask
- Very Proficient in Microsoft Office suite, especially Excel
- Tech savvy individual who can pick up systems and processes with ease
- Must type minimum 50 wpm
- Great multitasker who can keep up with a fast-paced environment
- Organized and able to take direction
- Motivated, independent problem solver
- Ability to work some weekends