Bilingual Receptionist/Administrative Assistant
Contract-Hire
$16.75-$17.50 per hour
Job Functions
- Answer, screen, and direct calls.
- Receive, sort and distribute incoming mail and deliveries.
- Order, receive, organize and stock general office supplies.
- Maintain and compare best prices on office supplies.
- Maintain office equipment including Shortel phone system and large copier.
- Coordinate messenger and courier service.
- Ensure all supplies are received as ordered and submit invoices to accounts payable.
- Ensure office remains presentable to guests including rest rooms, conference rooms, Town Hall & Tasting Room.
- Maintain office beverage dispenser machines in common areas.
- Stock and maintain all common areas.
- Assist with event planning and implementation.
- Assist with preparations for meetings.
- Facilitate monthly office and production celebrations.
- Prepare monthly Birthday cards for employees.
- Greet, assist and/or direct visitors.
- Provide general office and clerical support.
- Assist with departmental overflow for multiple departments.
- Maintain employee application desk for walk-ins in the front lobby and production entrance.
- Prepare shipping labels and order FedEx and UPS supplies.
- Coordinate travel arrangements, as needed.
- Coordinate business lunches, as needed.
Requirements:
- Pleasant phone demeanor
- Proficiency in Microsoft Word & Excel
- Ability to maintain confidential information
- Prior office and administrative experience a plus
- Data entry and basic computer skills
- Fluent Bilingual English – Spanish
- High School Diploma or Equivalent
- 2+ years office support experience
- Self-starter
- Organized & able to multi-task
- Excellent Customer Service skills is essential in this position
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.