The School of Art at Pratt Institute seeks exceptional applicants for the position of Assistant to the Dean of the School of Art. The selected candidate will report to the Dean of the School of Art. The position focuses on administrative, operational, and communications-based initiates as directed by the Dean. Additionally, the Assistant to the Dean will serve as the primary point of contact for the Dean in their daily activities and will coordinate relations between the school’s eight departments; individuals, departments and schools across the institute and with external parties.
Pratt’s School of Art is composed of eight diverse departments: Associate Degree Programs, Art and Design Education, Creative Arts Therapy, Creative Enterprise Leadership, Digital Arts, Film/Video, Fine Arts, and Photography. The School of Art provides a rigorous, student-centered education that emphasizes risk-taking and exploration. We are a dynamic community of students, faculty, and staff committed to meeting the challenges of the 21st century. Our programs develop criticality through a mutual, sustained process of critique, articulation, and reflection, and foster an interdisciplinary environment that allows students to broaden their creative thinking and pursuits. Guided by outstanding faculty, students learn to integrate theory and practice, develop their creative voices, and actively engage with the world.
We are committed to advancing diversity and inclusion in our curriculum, as well as in the ranks of our faculty, students, and staff, and seek applicants who can contribute to the furtherance of these goals.
JOB RESPONSIBILITIES:
- The Assistant to the Dean will be responsible for the management of the Dean’s appointments, and meetings, and coordinating the Dean’s schedule. Handles all dean’s telephone calls and correspondence.
- Responsible for the day-to-day administrative duties of the office of the dean, supervision of graduate assistants and greeting visitors into the reception area.
- Coordinate daily office activities managing interdepartmental communications, overseeing and tracking expenditures and documents, managing the Office of the Dean, including office equipment and supplies
- Organize and maintain the School’s digital archives and documents, ensuring the preservation and confidentiality of student, faculty, and staff files. Archive documents and be responsible for their retrieval when required.
- Maintains all report files and program documents including: curriculum proposals, revisions, accreditation, assessment reports and other academic reports. Provide support to the dean and assistant dean in generating reports, such as the school’s assessment report.
- Assist the Dean and Assistant Dean in supporting submission of materials for faculty evaluation and promotion processes including appointments, reappointments, promotion, and tenure in accord with applicable policies and standards as well as in accordance with the faculty union collective bargaining agreement.
- Provide support for Dean’s office events, including coordinating publicity, room scheduling, registration, catering, reservations for outside speakers, refreshments, and keeping accurate records of each event.
- Provide administrative support for searches, including maintaining records, making travel and other arrangements, scheduling and making room reservations for campus visits, and corresponding with candidates.
- Assist in the collection of content for all School of Art newsletters, social, media outlets, and other engagement activities as required. Manage the School of Art social media and websites and broadcasting department events internally and externally.
- Manage communications within School, post notices, call for meetings, and call for proposals if any.
- Keep and distribute all school meeting minutes.
- Assist in all daily operational activities, and assume all other related duties as assigned.
Qualifications
Education:
Associate’s Degree and relevant years of experience required, Bachelor’s Degree preferred.
Experience:
Three years of related experience, or an equivalent combination of education and experience. Previous experience with a non-profit arts organization or with higher education administration is preferred.
Knowledge and Skills:
The successful candidate must have strong technology skills and the ability to use social media and digital tools to accomplish work objectives. Knowledge of Excel and Google Suite is a must. Excellent written and verbal communication skills are required to communicate effectively with faculty and administration to achieve school goals in a collegial manner while exercising discretion when necessary. Must have the ability to communicate effectively with a diverse population demonstrating cultural sensitivity.
About Pratt Institute:
Pratt Institute provides the creative leaders of tomorrow the professional knowledge and experience to make a better world. A world-class and internationally ranked college with programs in art, design, architecture, liberal arts and sciences, and information studies, Pratt offers nearly 50 undergraduate and graduate degree programs.
The Institute’s impact expands beyond its 25-acre residential campus in Brooklyn to cutting-edge facilities throughout the borough, a landmark building and public gallery in Manhattan, as well as an extension campus, PrattMWP College of Art and Design in Utica, New York. On Governors Island, Pratt is a core partner on the Stony Brook University team selected to develop the New York Climate Exchange, a research and educational hub poised to establish New York City as the global leader for the most pressing issue of our time: climate change. Another extension of Pratt’s campus is the Research Yard, a 20,000-square-foot facility that brings together the research activities of Pratt Institute under one roof in the Brooklyn Navy Yard (BNY).
Since its founding in 1887, Pratt has prioritized diversity and inclusion, welcoming students from all walks of life while developing and sustaining pathways to more equitable workplaces and careers.
Pratt and its exceptional faculty pride themselves on being academically excellent as well as leaders in both in-person and online learning. Pratt students are part of a collaborative, interdisciplinary, research- and inquiry-based education that prepares them for success in creative fields and professional practice. With a long-held commitment to the communities of New York, Pratt partners locally through the Pratt Center for Community Development to work for a more just city. The Institute also offers a variety of programs for local pre-college and continuing education students in the Center for Art, Design, and Community Engagement K-12 and the School of Continuing and Professional Studies. Additionally, Pratt partnered with Bank Street College of Education and the NYC Department of Education to develop and launch a new public high school situated in downtown Brooklyn dedicated to design and social justice, Design Works High School, opening in fall 2023.
SALARY is competitive and commensurate with experience and qualifications. Salary range for this position is $66,300 to $72,800. The position will be onsite 5 days/wk, and includes occasional evenings and weekends for special events and lectures.
For best consideration application materials should be submitted by November 10, 2023. Review of applications will begin immediately and continue until the position is filled.
Generous Benefits:
- 403B Retirement Program
- Supplemental Retirement Account
- Tuition Benefits for Employees and Dependents
- Tuition Exchange Program
- Summer hours
- Flexible Spending Accounts – commuter, medical, dependent care
- Child care Benefit
- Basic life and AD&D insurance provided by Pratt
- Medical, Dental, and Vision Care Coverage
- Paid time off – vacation days, sick leave, and major holidays off
- Additional Perks – free entry to select museums and cultural institutions, free use of campus recreation facilities
Application Instructions
- Please submit your cover letter and resume.
- If you are selected for an interview, please be prepared to provide at least 5 References via our online reference tool system. At least 2 of your References must be, or have been, your direct managers
Equal Employment Opportunity Statement
We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, creed, religion or belief, national or ethnic origin, citizenship status, marital or domestic partnership status, sexual orientation, sex, gender identity or expression, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local law. Pratt Institute recognizes and values the benefits of a diverse workforce.