Overview
The Assistant Office Manager / Jr Accountant will provide assistance to all Oak View Group departments (Concessions, Catering). Administrative duties may include, but are not limited to assisting with payroll, accounting, assisting with handling human resources duties with assurance in maintaining employee personnel files, scheduling, and general clerical duties. The Assistant Office Manager / Jr Accountant will assist the Office Manager / Sr Accountant in managing a full range of accounting operations, including daily and weekly payroll management, biweekly payroll submission, A/P, A/R, reporting and GL entries, performing month end closing work, account reconciliations, and P&L reporting to management. Successful candidate will be a team player willing to jump in to assist as needed across all departments.
This role will pay a wage of $20 to $23.
For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays).
Responsibilities
- Assist in all general accounting functions including, but not limited to: general ledger, accounts receivable & accounts payable, inventory control, vault management, payroll.
- Perform accounts receivable processes including customer invoice preparation, payment application and occasional collection calls.
- Perform accounts payable processes including vendor invoice processing, master file updates and maintenance, ensuring accurate W-4 forms, I9 forms are complete and on file.
- Assist Office Manager / Sr Accountant with general ledger adjustments, balance sheet reconciliations, weekly & monthly financial statement reporting.
- Assist in handling personnel file maintenance, answer employee inquiries regarding scheduling, facilitating new hires, orientation, maintaining workers compensation claims and maintaining an OSHA log, responding to unemployment claims, and answering basic employment issue questions.
- Review daily sales reconciliations prepared by the Office Manager / Sr Accountant.
- Review daily POS transactions and reconcile monthly transactions.
- Assist Office Manager / Sr Accountant with PCI compliance & reporting.
- Process new hire paperwork (including iCims online platform) including background checks, payroll uploads and biweekly reconciliations ensuring timely & accurate processing.
- Assist Office Manager / Sr Accountant with other HR related duties.
- Assist Office Manager / Sr Accountant with event settlement functions.
- May interact with departmental managers to resolving transaction and procedural discrepancies ensuring established controls are adhered to.
- Perform annual record retention compliance duties and record keeping.
- Assist with IT related inventory and credentialing functions.
- Perform filing and record keeping duties.
- Perform other general office and clerical support.
- Other duties as deemed necessary or as directed
Qualifications
- Bachelor’s or Associates degree from an accredited college, school or university.
- 2 years or more of experience working in a similar environment.
- Proficient with Microsoft Office, with emphasis on Excel and Word.
- Working knowledge of Sage 100, Biznet, ADP eTime software, iCims, Invoiceworks iPayables.
- Strong organizational & communications skills.
- Ability to multitask with a high level of accuracy while meeting reporting deadlines.
- Ability to work nights, weekends & holidays on occasion/as needed.
Education/Experience
- Bachelor’s Degree/Technical degree from an accredited college, school, or university required.
- Minimum of 2- 4 years of increasingly responsible management experience
- Demonstrated knowledge of computer skills and Microsoft programs (Excel, Word etc.)
Intellectual/Social, Physical Demands and Work Environment:
The intellectual/social, physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Intellectual/Social demands:
- While performing the essential functions of this job, the employee is continuously asked to multi-task under time limits. Position requires constant attention to precise details and accuracy of specified standards including: following simple to complex (more than 3 steps) instructions, and concentration which frequently extends beyond 30 minutes at a time. Employees in this role will constantly be in leadership role; this requires directing others either verbally or in writing to complete tasks in prescribed time frame. This position also requires constant use of interpersonal skills including: ability to direct/motivate/inform staff and foster collaboration, being able to recognize and resolve conflicts, being able to openly communicate in writing and verbally with clients.
Physical demands:
- While performing the essential functions of the job, the employee constantly operates a computer and other office devices such telephones, copy machines, fax machines, etc; occasionally moves about inside the office to access storage areas, cabinets and office machinery; communicates via telephone, email and in-person with others to exchange accurate information. Employee may occasionally lift and/or move up to 20 pounds.
Work environment:
- The duties of this position are performed indoors and occasionally outdoors in the weather conditions prevalent at the time. The noise level in the work environments is usually moderate to loud during events and minimal during non-even times.
Vaccination Statement
We are committed to ensuring all our buildings and office locations are the safest in the world for artists, teams, employees, and fans. Based on recent encouraging trends in the U.S. and Canada. We highly encourage our employees to continue to get vaccinate and boosted against COVID-19. Should circumstances change, we may need to reinstate vaccination requirements, in whole or in part, to safeguard the health of our employees, guests, performers, athletes, and partners.