Salary: $76,958.10 – $111,266.78 Annually
Location : Lauderhill, FL
Job Type: Full Time
Job Number: 2023-0829
Department: Administration New
Division: 111: City Manager
Opening Date: 08/29/2023
Closing Date: 9/26/2023 6:00 PM Eastern
Description
Under general direction of the City Manager or designee, the purpose of the position is to assist in overseeing the administration of all grant funds in support of the various departments within the City. Employees in this classification perform specialized professional work involving overseeing and/or preparing grant applications and monitoring all programs through evaluation of effectiveness and ensuring compliance with specific regulations, goals, and objectives established in the various grant proposals prepared by the grantor and the City. Performs related duties as requested.
Examples of Duties
- Assists with the grants administration process as directed by the City Manager; assists with coordinating research efforts for grant types and availability; prepares grant applications.
- Assists with monitoring and reviewing local, state, and federal guidelines concerning all grant programs; initiates the preparation of documentation, applications, forms, and requests specific guidelines to aid in determining grant applicability to the City’s goals and objectives.
- Assists with the preparation and distribution of documents to advise personnel, as appropriate, of adopted legislation, regulations, public policy, etc., affecting grants.
- Assists with comprehensive grants compliance monitoring and reporting systems for ensuring compliance with grant regulations and scheduled reporting deadlines.
- Assists with the coordination and/or outline of goals and objectives of programs; monitors progress of grant programs; prepares program descriptions and budgets for reporting guidelines.
- Assists with coordinating the administration of certain specialized construction projects; provides technical fiscal assistance and training to project staff as necessary.
- Assists with the development and composition of grants proposals to obtain available government and private funding for various programs and projects.
- Assists with the preparation of required reports and provides information and explanations of grant fund financial activity; organizes meetings with project participants and staff, presenting findings and recommendations.
- Assists with the collection of data from departments to package and submit reimbursement requests from funding sources and monitors grant expenditures. Monitors state system to ensure receipt of warrants for full grant amount.
- Assists with maintaining documentation of all expenditures and other information required for internal and State and Federal periodic audits.
- Assists with the negotiation of terms and conditions of awards and sub-awards which may also include changes in scope or requests time extensions from funding sources in order to obtain contract amendments reflecting changes.
- Researches, prepares and assists in analysis and interpretation of data for consistency with local, state, and federal governing agreements, statutes, rules and regulations.
- Required to train in various Federal and State reporting systems to submit program evaluations and request draw-down of funds based on completed benchmarks.
- Interpret federal and state regulations as they pertain to city programs.
- May assist members of the community in finding and writing grants as approved by City Manager.
- Assists with HOME, SHIP, and CDBG compliance requirements to include the following:
- Publishes public notifications of grant availability and changes to LHAP
- Reviews/verifies grant applications and schedule interviews
- Verifies Homestead, recording of mortgage
- Develops process for LHAP/CDBG activities
- Conducts lien searches and environmental review based on Federal regulations
- Completes annual, quarterly and monthly reports
- Maintains compliance with CDBG & HOME rules and regulations per 24 CFR requirements
- Maintains compliance with SHIP Rules and regulations per State of Florida Statutes and the SHIP manual.
Minimum Training and Experience
Bachelor’s degree in planning, public administration, business or a related field and two (2) years of experience in grant writing and public policy analysis or grants administration or 10 years of experience with grants; or an equivalent combination of education, training, and experience.
Special Requirements
- State of Florida Driver’s License
Supplemental Questions
Please be sure to answer all supplemental questions thoroughly and completely. Please note that if you do not answer all the questions in its entirety, your application may not be further considered in the hiring process. If you have any difficulty understanding or completing the supplemental questions, please feel free to contact the Human Resources Department at 954-730-3090.
Please be advised: Proof of education level is required (copy of High School Diploma/GED or College Degree/transcript needs to be uploaded in PDF format to application). Any required licenses and or certifications for the position you are applying for must be submitted as well. If required documentation is not provided, the application will be incomplete and will not continue in the hiring process.
The City of Lauderhill, Florida, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act (42 U.S. C. 12101 et. seq.), the City of Lauderhill will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Veteran’s Preference
Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and that certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in the employment by the state and its political subdivisions and are encouraged to apply for the positions being filled.
You may waive a postsecondary educational requirement for a position of employment (except if the position is exempt under the statute e.g., temporary employees, members of boards and commissions, positions that require an employee to be a member of the Florida Bar), for a current member of any reserve component of the United States Armed Forces or the Florida National Guard or a veteran who has been honorably discharged if the person is otherwise qualified for the position.
Applicant Screening
Due to the volume of applications the City receives, every applicant meeting the minimum qualifications cannot be guaranteed an interview. Applicants are selected for an interview based on education and work experience most closely matching the requirements of the position and may undergo additional selection and screening processes which may include an evaluation of training and experience, and written, oral and performance-based testing.
Drug and alcohol testing is conducted based upon City policy, Federal, State and Local requirements. The City of Lauderhill is an E-Verify employer.
Marginal Functions
While the following tasks are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by other unit members.
Performs routine office functions such as faxing, filing, answering phones and servicing office machines.
Performs related duties as described.
01
Please select the highest level of education you have obtained.
- High School Diploma or equivalent
- Associates Degree
- Bachelors Degree
- Masters Degree or higher
- None apply to me
02
In the space provided below, please write in which field your degree is in. If you do not have a degree, please write “N/A”.
03
Please select the number of years of experience you have in grant writing and public policy analysis or grants administration?
- I have one (1) year experience
- I have two (2) years experience
- I have three (3) years experience
- I have four (4) or more years experience
- None apply to me
04
In the space provided below, please describe in detail your experience in grant writing and public policy analysis or grants administration and where you have obtained the experience:
05
Do you have ten (10) or more years of experience with grants?
- Yes
- No
06
In the space provided below, please describe in detail your experience with grants and where you have obtained that experience.
07
Do you have a valid Driver License?
- Yes
- No
08
Are you a resident of the City of Lauderhill?
- Yes
- No
09
Are you requesting Veteran’s Preference? If you are requesting Veteran’s Preference points, please upload a copy of your supporting documentation to the “Attachments” section by selecting ‘”Add supplemental attachment.” Veteran’s Preference points will be awarded only if all minimum requirements as listed on the Job Posting are met and supporting documentation is submitted at the time of application.
- No, I am not requesting Veteran’s Preference
- Yes, I am a Disabled Veteran who served on active duty in any branch of the Armed Forces and who presently has an existing service-connected disability that is compensable under public laws administered by the Department of Veterans’ Affairs (DVA), or am receiving compensation, disability retirement benefits, or pension by reason of public laws administered by the DVA and the Department of Defense (DoD). Please upload (1) DD Form 214 and (2) documentation from DoD or DVA establishing that you have a service-connected disability.
- Yes, I am the spouse of a Veteran who has a total and permanent service-connected disability; or who is missing in action, captured in line of duty by a hostile force, or detained or interned in line of duty by a foreign government or power. Please upload (1) an Award Letter stating that the Veteran is entitled to benefits under Chapter 35 from the VA or the DoD, (2) an identification card issued by the DoD, (3) evidence of marriage to the Veteran, and (4) a statement that you are still married to the Veteran at the time of application.
- Yes, I am a Wartime Veteran, who has served at least one day during that Wartime period as defined in section 1.01(14), F.S., or who has been awarded a campaign or expeditionary medal. Active duty for training shall not be allowed for eligibility under this category. Please upload (1) DD Form 214 confirming service during Wartime period.
- Yes, I am the un-remarried widow or widower of a Veteran who died of a service-connected disability. Please upload (1) documentation from the VA indicating the Veteran’s cause of death and (2) evidence of marriage to the Veteran at the time of death.
- Yes, I am the mother, father, legal guardian, or un-remarried widow or widower of a service member who died as a result of military service under combat-related conditions as verified by the DoD. Please upload (1) documentation from the DoD showing the death of service member while on-duty status under combat-related conditions or the DVA certifying the service-connected death of the Veteran and (2) evidence of marriage or court documents establishing the Guardianship.
- Yes, I am a Veteran as defined in section 1.01(14), F.S. The term “Veteran” is defined as a person who served in the active military, naval, or air service and who was discharged or released therefrom under honorable conditions only or who later received an upgraded discharge under honorable conditions. “Active Duty for Training” does not qualify for VP. Please upload (1) DD Form 214.
- Yes, I am a current member of any reserve component of the United States Armed Forces or The Florida National Guard. Please upload (1) a signed memorandum from their military supervisor confirming their Active status in the Reserves or Guard.
Required Question