Posting Details
First Section
Who We Are
At Gonzaga we don’t just state our mission. We live it every day as a Catholic, Jesuit, and humanistic University. It is the reason we exist and the foundation for our purpose: educating students for lives of leadership and service. From students to faculty and staff members, everyone here knows what we stand for – and they know how valuable our mission is to the success of our institution.
Our diverse selection of benefits is part of Gonzaga’s commitment to care for and meet the needs of our employees and their families. The University provides full-time employees in their first year: a PPO Medical plan administered by Premera Blue Cross, employer-paid dental programs through Delta Dental, vision coverage through VSP, employer-paid Life Insurance, and optional employee-paid Life Insurance through Lincoln Financial, TIAA 403(b) Retirement plan including free onsite financial planning and advising, Employee Assistance Program through Supportlinc, Zagfit Wellness program with access to GU’s onsite fitness center and Spokane Transit Authority (STA) bus passes. Additionally, full-time (40 hours per week) staff employees accrue 4 hours of sick time per pay period (pro-rated for less than 40 hours/week), vacation time starting at 5 hours per pay period (pro-rated for less than 40 hours/week) and 17 paid holidays. Additional benefits such as Long Term Disability and Tuition Waivers are available after the first year of employment.
For more information, click here.
Position Title
Communications & Events Manager
Posting Number
S1944P
Department
Office of Provost & Senior VP
Work Schedule
Monday-Friday, 8:00 am – 5:00 pm., with occasional evening and weekend work.
Employment Status
Regular
Temporary or Fixed-Term Assignment End Date
Hours per Week
40
Months per Year
12
Job Purpose
This position promotes the university, Office of the Provost, and Office of Student Affairs by engaging with internal and external audiences. They manage content for Provost and Vice Provost of Student Affairs (VPSA) communications, Provost and Student Affairs websites, and social media sites. Principle project manager for events overseen and hosted by the Provost Office, engaging with other areas of the university, internal and external audiences, and vendors.
Target Salary
Minimum Salary
$66,643
Salary Midpoint
$78,404
Maximum Salary
$90,165
Essential Functions
Essential Function Category Title
Communications Officer, Office of the Provost and Office of Student Affairs
% of time for section
40%
Function Details
- Create and execute communication and public relations strategies.
- Engage with faculty, staff, students, university leadership, alumni, community members and other audiences through communications from the Office of the Provost and Office of Student Affairs.
- Write/draft emails, scripts, speeches, presentations, newsletters, articles, and letters as needed.
- Develop content for print, website/digital communications in support of the Provost’s and VPSA’s initiatives.
- Manage social media accounts.
- Partner with Office of the Provost leadership and Student Affairs Leadership Team to implement/maintain an internal communications strategy across multiple channels, including Teams and SharePoint sites.
- Develop and maintain communication tools, templates and guides for Office of the Provost and Student Affairs Division.
- Establish and maintain a network of contacts across the division to stay current on projects and programs.
- Maintain collaborative relationships with marketing and communication professionals across campus to maximize Provost Office communication opportunities, and to leverage cross-institutional resources.
- Represent the Office of the Provost and the Office of Student Affairs on marketing and branding-related committees and activities.
Essential Function Category Title
Ceremonies and Events Management, Office of the Provost
% of time for section
40%
Function Details
- Provide strategic planning, development, oversight, implementation and assessment of Provost-hosted events and ceremonies. Increase and enhance community engagement as applicable.
- Provide support services for the Provost’s involvement in other university events.
- Manage or support integral university events related to Provost’s division, as applicable, including student orientation, academic achievement-related ceremonies and events.
- Serve as liaison to New Student & Family Programs for Academic Convocation and Fall Family Weekend faculty engagement opportunities.
- Ensure compliance with the federal requirements related to the observance of Constitution Day.
- Manage Academic Honors Convocation program.
- Collaborate with President’s Office on Emeritus faculty recognition event.
- Support Commencement activities relative to faculty, students, deans, and Provost leadership engagement. Collaborate with the Office of the President in support of Commencement ceremonies, specific to Provost Division involvement.
- Serve as Provost’s liaison for Faculty Conferences and events, as assigned.
- Lead or support any event with an academic procession.
- Assist in preparing the Provost when prominently featured at university events outside the Provost’s area.
- Coordinate opportunities to review and debrief about the success/effectiveness of ceremonies and events to inform ongoing improvement and goals.
- Ensure protocol and etiquette practices are observed during Provost programs and events.
- Maintain collaborative relationships with university and division event professionals.
- Responsibility for engaging in contractual agreements within scope of responsibility.
Essential Function Category Title
Supervisory
% of time for section
10%
Function Details
- Supervise and coordinate event and communication work of Provost Office Administrative Assistant.
- Student employees as need determined.
Other Functions
Other Functions
University Competencies
University Work Values
Promoting Excellence in Academic Endeavors and Professional Practice
• Fostering intellectual depth, competence, reflection, and creativity in pursuing exemplary, rather than satisfactory, outcomes
Sharing Responsibility for Mission Identity and Leadership
• Making a personal commitment to learn about Gonzaga’s mission, discovering ways to contribute individually and collaboratively to our distinctive learning and research community
Affirming a Commitment to Human Dignity
• Engaging one another with profound respect, professionalism, and cura personalis while supporting one another’s continued learning, development, and maximizing of potential
Advancing a Culture of Inclusiveness
• Developing cultural fluencies and global awarenesses, and practicing habits that enable us to value, recruit, and support community members from historically underrepresented backgrounds
Caring for Our Common Home and Integral Ecology
• Growing ecological awareness of and respect for the interconnectedness of human and non-human life, and the need to develop and practice habits that are mutually beneficial to all life
Cultivating Individual and Community Accountability
• Demonstrating mutual commitment to our shared project by holding ourselves and others responsible for actions, expecting appropriate behavior, and aligning activities with ethical and professional standards
Qualifications/Knowledge Required/Years Experience Required
Degree Required
Bachelor’s Degree
Certifications and/or Licensures required
n/a
Knowledge Required
Specialist Knowledge in field
Years Experience Required
5-7.99 years
Minimum Qualifications
- Proven experience, at least five years, in business communication and high-profile event design and execution;
- Demonstrated verbal and written communication skills to clearly explain to and/or influence audiences;
- Bachelor’s degree from an accredited institution;
- Demonstrated ability to manage competing priorities with frequent interruptions while maintaining professional composure;
- Strong interpersonal skills; ability to relate to diverse constituencies;
- Creative thinking, flexibility, and strong attention to detail;
- Ability to manage a complex set of assignments through strong analytical, planning and interpersonal skills;
- Demonstrated ability to maintain a high level of confidentiality and discretion;
- Proven record of upholding strict confidentiality, as applicable.
Desired Qualifications
- Work experience in higher education;
- Experience with SiteCore or similar web editing platform;
- Familiarity with social media platforms.
Physical / Environmental Qualifications
- Remain in a stationary position 90% of the time
- Ability to prep for and attend events across campus in various weather conditions Wrist and hand movement related to computer work
- Bend, stoop, kneel, stretch and reach
- Pick up, carry, and move items up to 25 lbs.
Posting Detail Information
Open Date
02/13/2023
Close Date
Open Until Filled
Yes
Application Review Begins On
02/27/2023
Special Instructions to Applicants
EEO Statement
Gonzaga University is a Jesuit, Catholic, humanistic institution, and is therefore interested in candidates who will contribute to its distinctive mission. Gonzaga University is a committed EEO/AA employer and diversity candidates are encouraged to apply. All qualified applicants will receive consideration for employment without regard to their disability status and/or protected veteran status. Applicants with disabilities needing reasonable accommodations to complete the application or hiring process should contact Human Resources (509) 313-5996.
Clery Statement
Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics
The safety of all members of the campus community is of vital concern to Gonzaga University. Information regarding crime prevention advice, the law enforcement authority of Campus Security, policies concerning the reporting of any crimes which occurred on the campus (and other specified locations), other security and safety-related policies, as well as the crime statistics for the most recent 3-year period may be found in the Campus Safety and Security Guide and Annual Fire Safety Report. The Gonzaga-In-Florence Safety & Security Guide is also available.
A copy of the report can be found online at www.Gonzaga.edu/Clery. A paper copy of the Campus Safety & Security Guide and Annual Fire Safety Report or the Gonzaga-In-Florence Safety & Security Guide may be obtained by contacting the Student Development Office on main campus, College Hall 120. The Florence Guide may also be obtained on the Florence campus in room 105.