Administrative Supervisor (15040, Grade 20)

Salary: $51,829.00 – $91,792.00 Annually

Location : Riverdale, MD

Job Type: Career

Job Number: 15040

Department: PGC Parks and Recreation

Opening Date: 06/29/2023

Closing Date: 7/14/2023 11:59 PM Eastern

Description
The Maryland National Capital Park and Planning Commission, Department of Parks and Recreation, Prince George’s County seeks a hardworking self-starter with strong administrative, communication and organizational skills to lead the administrative team in the Land Planning and Environmental Stewardship Division (LPES). The Land Planning and Environmental Stewardship Division is responsible for the implementation of the Department’s land acquisition and management functions.

Under direction, serves as the primary supervisor to administrative and technical support staff. Ensures efficient and effective clerical and administrative support operations. Serves as a resource for management and staff on technical and administrative matters. Supervises various internal and external administrative functions. Performs other duties as assigned.

The position is not the software or technical expert. Instead, the worker at this level serves as a primary supervisor to administrative and support staff.
Examples of Important Duties

1. Supervises office staff activity. Plans, assigns, and reviews work priorities. Recruits, selects, trains, and evaluates staff. Establishes goals and objectives for office support staff. Evaluates work performance and counsels’ staff on performance improvement. Initiates disciplinary action where necessary. Approves timecards and requests for leave.
2. Develops office policies and procedures. Research administrative and operational issues to improve office operations. Makes recommendations to supervisor and identifies work processes or procedures that might be suitable for automation. Works with staff to develop, lead, and implement workflow plans. Supervises and monitors the ordering, safekeeping, and inventory controls of division equipment and supplies. Coordinates activities with other Commission units.
3. Acts as Division HR Coordinator. Disseminates matters of importance related to personnel and human resource matters to Division Staff. Coordinates Division recruitment process and acts as liaison between the Division and Human Resources on matters related to recruitment. Coordinates the employee evaluation process. Serves as the Division benefits coordinator. Processes Human Resource documentation for Division staff. Conducts orientation sessions for new employees to explain unit organization, policies, and procedures. Completes personnel paperwork and coordinates with other Commission offices to process. Maintains personnel files, to include records of personnel actions.
4. Coordinates the technical and administrative support work to review, controls, and processes a variety of materials for several administrative functions (e.g., finance, purchasing, human resources, budget). Acts on behalf of supervisor during supervisor’s absence on significant administrative issues requiring initiative and independent judgement.
5. Contacts managers and other staff on behalf of division chief to discuss and relay orders on confidential, sometimes sensitive issues, or to provide information on status of programs and projects. Keeps support staff and managers apprised of upcoming scheduled events or deadlines, and initiates steps to ensure deadlines are met.
6. Serves as primary contact on administrative matters. Responds to inquiries on status of administrative actions and appropriate processing procedures. Reviews administrative and operational issues. Coordinates administrative activities of unit.
7. Maintains bookkeeping records for revenues and expenditures of division. Assigns proper accounting codes. Supervises the preparation and processing of check requests. May serve as custodian of petty cash and field purchase order systems. Maintains records of timecards, fixed asset inventory, and other data for division. Verifies records for accuracy and resolves any discrepancies.
8. Prepares a wide variety of complex correspondence. Uses software to enter data, and performs computations using a wide variety of tables, graphs, and statistics. Extracts and compiles data to prepare administrative reports. Makes corrections to ensure error-free final copy.
9. Composes a variety of technical and administrative documents and comprehensive reports for the division. May assemble data to prepare departmental administrative or budget status reports. May monitor fiscal expenses and budget for immediate office or designated activity.
10. Coordinates meeting requests, facilities, and travel arrangements for work unit. Alerts supervisor and other staff of scheduled events, deadlines, or pending matters.

Minimum Qualifications
1. High school diploma or a Certificate of General Educational Development (GED).
2. Four (4) years of progressively responsible experience that includes at least two years in administrative and clerical support work.
3. An equivalent combination of education and experience may be substituted, which together total 4 years.
Supplemental Information
Class/Specification: Administrative Supervisor

Preferred Qualifications:

• Strong oral and written communication skills.
• Management experience.
• Strong interpersonal skills to interact effectively within the Division but also with internal and external stakeholders.
• Strong computer and software skills with MS Office and ability to learn other Commission resources.
• Excellent organizational skills.
• Experience with land-use, design, or construction.

Working Conditions:
Works in an office setting; may work outdoors briefly on an incidental basis. Work is primarily
sedentary and requires very light to light physical effort. May be subject to various job demands such as high volume of work and tight deadlines.

The Maryland-National Capital Park and Planning Commission (M-NCPPC) is an Equal Opportunity Employer. We celebrate a workplace culture of diversity, equity and inclusion without discrimination or harassment on the basis of race, color, religion, sex, age, national origin, sexual orientation, marital status, disability, genetic information, gender identity, or any other non-merit factor.

THE MARYLAND-NATIONAL CAPITAL PARK AND PLANNING COMMISSION

2023 BENEFIT SUMMARY FOR MERIT SYSTEM EMPLOYEES

The following benefit summary is provided for informational purposes only and is not, nor should be construed as an employment agreement with the M-NCPPC, implied or actual. It is not all-inclusive and is subject to change. Benefits listed are extended to all Merit System employees of the Maryland-National Capital Park and Planning Commission (M-NCPPC). All plans are optional except the Defined Benefit and Long-Term Disability plans.

Eligibility
You have 45 days from your hire date to elect your benefits. Your coverage begins on the first of the month following receipt of your enrollment forms and required documentation.

Retirement Programs

• Defined Benefit Plan (Mandatory Participation) – Plan E excludes FOP members.

Plan: Employee Contribution
Plan C: 9%* of base salary (FOP members only) – *9.5% Effective 4/1/2023
Plan E: 4% of base salary up to maximum Social Security Wage Base (SSWB) and 8% in excess of SSWB.

• Deferred Compensation MissionSquare 457 plan (Optional)
• Traditional and Roth IRAs (Optional)

Health Insurance Plans (FOP Members Pay 23% for Medical, Prescription and Dental and same as all other employees for Vision.) All other employees pay percentage below.

• Medical
  • Kaiser Permanente Health Maintenance Organization (HMO) with Prescription Plan – (15%)
  • UnitedHealthcare Select Exclusive Provider Organization Health Plan (EPO) – (20%)
  • UnitedHealthcare Choice Plus Point of Service (POS) – (20%)
• Prescription – CVS Caremark – (15%)
• Dental – Delta Dental PPO and DeltaCare USA HMO – (20%)
• Vision – EyeMed – (80% of Low Option plan paid by Commission. Any balance paid by employee.)
  • Low, moderate, and high options are available. Frequency of covered services differs.

Flexible Spending Accounts (Employee Pays 100%)

• Medical Account – Maximum annual contribution: $2,850
• Dependent Care Account – Maximum annual contribution: $5,000

Long-Term Disability Insurance (Mandatory Participation)

• Employee Pays 20%: Commission Pays 80% (FOP Members Pay 100%)
• Benefits paid at 66 2/3% of base salary, maximum of $6,000/month

Supplemental Long-Term Disability Insurance (Employee Pays 100%)

• Benefits paid at 66 2/3% of base salary that exceeds $108,000; capped at $216,000

Basic Life and AD&D Insurance (Employee Pays 20%: Commission Pays 80%)

• Two (2) times base salary; maximum benefit is $200,000 for each
• Automatic coverage with opt-out provision

Supplemental and Spouse/Dependent Life Insurance (Employee Pays 100%)

• Supplemental – 1,2,3,4, or 5 times base salary; maximum benefit is $750,000
• Spouse/Dependent Combination – $10,000/$5,000, $20,000/$10,000, or $30,000/$15,000

Sick Leave Bank (Contribution and Benefit hours prorated for part-time employees)

• Employees have 60 days from date of hire to enroll.
• Employee contributes 8 leave hours each year
• Annually covers up to 688 hours for own serious medical condition, and 480 hours for parental responsibilities (birthadoption or foster care), and 80-160 hours for serious medical condition of an immediate family member

Leave Programs

• Annual: 15 days per year
• Personal: 3 days per year (12-month waiting period)
• Sick: 15 days per year
• Holidays: 11 days per year

Other Benefits

• Credit Union
• Employee Assistance Plan
• Legal Services Plan
• Tuition Assistance Program
• Wellness Program
• Work-Life Program

For a more detailed description of benefits, please contact the Commission’s Health and Benefits Office at benefits@mncppc.org or 301-454-1694.