About the opportunity
We are seeking an Administrative Specialist – Data Management for our Albuquerque, NM office and New Mexico/Four Corners subregion. This position is responsible for providing office administrative support, office reception, travel logistics coordination, document production, project and business development coordination, and serve as office safety representative.
What you will accomplish
- Assist with administrative functions in the office, including proactively developing procedures and assuring administrative support tasks are completed in the most timely and effective manner;
- Coordinate, prioritize, and complete tasks to support business activities, including word processing, report and proposal formatting, copying, binding, and mailing a variety of reports, letters, internal documents, proposals, and budgeting and marketing materials;
- Schedule and support meetings and events for the office as needed;
- Other administrative duties as assigned, which include but is not limited to, receiving all office guests and deliveries; answering/routing all telephone calls; ordering various office supplies; assisting with expense reports; and sorting/routing incoming mail and shipments;
- Collaborate regularly with SWCA’s corporate office (HR, payroll, and accounting), other offices in the Rockies Region, and all levels of staff in both cultural and natural resources to promote SWCA’s business interests in adherence to its mission, vision, and values;
- Assists project managers with data management.
Experience and qualifications for success
REQUIRED
- Minimum of a High School diploma or equivalent.
- Minimum of two (2) years of current work experience as an administrative support professional
- Demonstrated proficiency in Microsoft Word, Excel and Power Point (preferably Version 2010) and other software applications such as Adobe Acrobat Professional
- Results driven professional with high attention to detail and time management skills.
- Ability to maintain strict confidentiality and professionalism at all times.
- Strong multi-tasking skills and ability to produce results; must be able to successfully organize and prioritize work under tight deadlines and changing circumstances.
- Ability to work independently, be proactive, solve practical problems, and take initiative while also being a team player who is willing to make contributions both locally and companywide.
- Excellent phone, communication, multi-tasking and interpersonal skills with the ability to represent the company in a professional manner and meet tight deadlines in a fast-paced environment
PREFERRED or HELPFUL
- Associate’s degree or higher in business, administration, office technology or a related field required
- Previous administrative assistant or related job experience in a related, project-based industry (e.g., environmental services, architecture & engineering, construction)
- Experience with Deltek Vision
- Eagerness to learn while being receptive to feedback.
- Experience supporting and coordinating marketing related activities is a plus
SWCA Environmental Consultants is a growing employee-owned firm, providing a full spectrum of environmental services. With offices across the United States, SWCA is one of the largest environmental compliance firms and ranks among Engineering News-Record’s Top 200 Environmental Firms.
If you would like to contact SWCA regarding the accessibility of our website or need assistance completing the online application process due to a disability, please email accommodations@swca.com or call 480-581-5378. This contact information is for disability accommodation requests only. All other inquiries will not receive a response.
SWCA is committed to salary equity and salary transparency for all its employees. In alignment with this commitment, SWCA posts good faith pay ranges on all its advertised job postings to promote pay equity and transparency.
An employee in this Albuquerque office – based position can expect a salary of $19.00-$24.50/hour. Actual pay within this range may depend on experience, qualifications, geographic location, client requirements where applicable, and other factors permitted by law. Regular-status employees are also eligible for performance bonuses. Candidates are also encouraged to consider SWCA’s Total Rewards package, which includes a competitive Benefits package, forward-thinking workplace flexibility, outstanding corporate culture, award-winning career development, and more.
EOE – women, minorities, individuals with disabilities and veterans are encouraged to apply
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