Job Details
Job Location
Remote – Oakland, CA
Remote Type
Fully Remote
Position Type
Full Time
Salary Range
$24.00 – $31.88 Hourly
Job Category
Legal Admin
Description
WHO WE ARE: Founded in 1966, CRLAs mission is to fight for justice and individual rights alongside the most exploited communities of our society. Through a network of regional offices and cross-cutting programs, CRLA provides legal services to tens of thousands of low-income people annually. Our work impacts farmworkers, indigenous populations, individuals with disabilities, immigrant populations, LGBTQ+ communities, women, children, and low-income families in rural areas.
- Position: Administrative Legal Secretary
- Experience: 1 + years of experience as Legal Secretary or equivalent experience providing administrative support; experience as a legal secretary for unlawful detainer (eviction) attorney(s) is valued but not required
- Application Deadline: Open until filled
- Location: Stockton, CA (Fully Remote/Virtual Position Associated with the Stockton Office)
- Other: FLSA Non-Exempt, Full-Time (37.5hrs/week), Union Position
The Administrative Legal Secretary (ALS) manages all communications, correspondence, typing of legal documents, filing, travel, calendar, case management software (CSM) notes, and general organizational matters while working in a virtual capacity under the supervision of the Supervising Litigation Attorney and in association with the local office. Also responsible for managing legal expenditures, minimal coordination of litigation with outside counsel, and maintaining/organizing records of litigated and transaction matters. The ALS will provide support for the Tenant Justice Project (TJP) Mobilehome Program (MHP) team consisting of Staff Attorneys and Community Workers providing legal services, including representation in civil litigation, to mobilehome owners being mistreated by mobilehome park owners/management, Funding for this position is through June 2024, with the expectation that continued funding will be awarded.
Duties and Responsibilities:
- Maintains all duties of the Legal Secretary position
- Serve as coordinator of the office, training and coordinating the office clerical staff, if necessary
- Delegate tasks to other clerical staff, coordinate clerical and litigation support responsibilities
- Maintains statistical records as required, creates and produces reports using Legal Server (i.e., CSM software)
- Administer petty cash and clients’ trust accounts (if assigned; training provided)
- Assist in the interviewing and selection of clerical staff, if necessary
- Maintain office administrative and personnel files
- Assure that legal deadlines are met in the processing of legal documents
- Maintain the court and appointment calendar
- Order and maintain office equipment and supplies (if assigned; training provided)
- Disseminate information from statewide ALS meetings
- Maintain/archive confidential client files, and arrange for confidential document destruction as directed.
- Coordinate building maintenance, process invoices, bills, statements, and check requests (if assigned; training provided)
- Assist off-site IT personnel with the local provision of tech support
- Perform other office duties as assigned, including assisting with the new applicant and client intake process.
Qualifications:
- One (1) year of experience as Legal Secretary or equivalent experience providing administrative support
- Ability to work independently and collaboratively with all staff, clients, and community organizations
- Type 40-60 wpm efficiently and correctly into the case management system
- Knowledgeable with Windows/Microsoft Office Internet and willing to learn Legal Server and web-based programs
- Knowledgeable of office equipment such as copiers, facsimile machines, and scanners
- Ability to maintain client confidentiality of personnel and administrative records
- Excellent written and oral communications skills
- Knowledge of law office management
- Bilingual (English & Spanish)
Preferred Education and Experience:
A highly qualified and desirable candidate would also have the following:
- Experience working with low-income families and communities.
- Experience in a non-profit legal services environment.
- Prior experience in legal services, particularly pertaining to unlawful detainer cases (i.e., eviction), although not required)
This job description is not designed to contain a comprehensive listing of activities, duties, or responsibilities required for this job. Duties, responsibilities, and activities may change at any time, with or without notice.
COMPENSATION & BENEFITS:
We offer a diverse, family-friendly environment and compensation based on competitive public interest salaries; generous benefits package which includes 100% employer-covered medical, dental, vision, life, and short & long-term disability insurance for employees and up to 50% for dependents coverage; and 401K retirement plan with CRLA contribution effective immediately. Generous paid leave policy which includes: 15 days of sick leave, 15 holidays each year, and vacation (accrue 15 days for the first year of service and 20 days after one year of service at CRLA). This is a union position (Legal Service Workers for Rural California “LSWRC”), and the estimated starting hourly range for this position is $24.00 – $31.88 (placement in the range is primarily determined by years of related experience).
CRLA requires that all employees are Fully Vaccinated, defined as a CDC-approved COVID vaccination and one booster shot. This offer is contingent on meeting this requirement. The complete vaccination policy, including the process for reasonable allowable accommodations, is available for your review upon request.
CRLA invites all applicants to submit their resume and in their cover letter a statement about how their unique background and/or experiences might contribute to the diversity, cultural vitality, and perspective of our staff and legal services practice.
California Rural Legal Assistance thrives on our diversity and we are proud to be an equal-opportunity employer. We are committed to building a culturally diverse workplace and strongly encourage women, persons of color, LGBTQ+ individuals, veterans, persons with disabilities, and persons from other underrepresented groups to apply.
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