Position Type:
Administrative Office/Clerical/Administrative Assistant
Date Posted:
5/10/2023
Location:
RK – Information Technology Building
Closing Date:
05/24/2023
Must apply online. To complete application, click “apply” box to the right and above.
Position closes at noon CST on closing date.
Date: May 10, 2023
Job Title: Administrative Assistant II
Department:Information Technology
Reports Directly To: Instructional Director, Information Technology
Job Group: G, Non-Exempt
Salary Range: $29,603-$36,505
Position Closing Date: May
Primary Function of Position: Provides front-line customer service and administrative support to the Information Technology department.
Embrace the Francis Tuttle Culture as reflected in the Mission and Vision statements, and continually portray the Core Values: Service, Trust, Aspiration, Respect and Responsibility.
Essential Job Functions:
- Provides front-line customer service to students and visitors, checks them in upon arrival, and directs them to the appropriate location.
- Ensures cleanliness of the lobby and reception area to provide a positive image for visitors.
- Answers multi-line phone, screens callers, redirects calls, and processes messages.
- Sorts and distributes incoming mail and packages.
- Coordinates service requests to ensure facilities are clean, maintained, and repaired as needed.
- Maintains office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and verifying receipt of supplies.
- Prepares communications such as emails, reports, and other correspondence.
- Performs various clerical duties such as copying, faxing, filing, and scanning.
- Coordinates service requests for vending machines including repairs, restocking, and refunds.
- Assists with the planning, coordination, and implementation of functions and events, including room reservations and set-up.
- Ability to be present on the job as described under working conditions and contract details.
- Other duties as assigned.
Knowledge, Skills, and Abilities:
- Required
- High school diploma or equivalent.
- Strong computer skills including proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
- Detail-oriented and highly self-motivated with strong organizational skills.
- Ability to prioritize workload effectively while working in a time critical, high-pressure environment.
- Ability to work independently with limited supervision and direction.
- Ability to communicate effectively with peers, supervisors, managers, and customers both verbally and in writing within a team-oriented, collaborative environment.
- Preferred
- Three (3) years of administrative assistant experience.
- Functional knowledge of the Oklahoma Career Tech system.
- Administrative experience in an educational setting.
Working Conditions: Primary work environment is an office environment utilizing a keyboard, mouse, telephone, and other computer components. Position may involve long periods of sitting and extensive communication with internal and external customers. Candidate must have the ability to lift 10-25 lbs. Concentrated visual effort is required. Reliable, dependable and punctual attendance. This is not an exhaustive list and reasonable accommodations will be made as needed.
Organizational Relationship: Full-time, non-exempt personnel position reports directly to the Instructional Director of Information Technology.
Contract Details: Twelve month contract subject to annual renewal. Working days and hours are Monday through Friday, 7:30 a.m. – 4:00 p.m.
Contact:
Human Resources
12777 N. Rockwell Avenue
Oklahoma City, Oklahoma 73142
(405) 717-4625
Francis Tuttle offers a comprehensive benefit package for full-time employment to include paid health and dental insurance and 100% contribution into the Oklahoma Teachers Retirement System.
Only persons of interest will be contacted.
Position closes at noon CST on closing date.
Disclaimer:
“The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. This information is not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.”
Equal Opportunity E-Verify Employer
Attachment(s):
- Administrative Assistant II – IT Programs 05 10 2023.pdf