TASK FORCE: Executive
JOB TITLE: One (1) Administrative Assistant
CONTROL CODE: EXE-23-02
SUMMARY:
The Mayor’s Office of Management and Budget (OMB) is the City government’s chief financial agency. OMB’s staff of analysts and experts assembles and oversees the Mayor’s expense and capital budgets, which fund the services and activities of approximately 90 City agencies and entities.
The Mayor’s Office of Management and Budget (OMB) is seeking One (1) Administrative Assistant to support senior-level staff.
JOB DESCRIPTION:
The duties of this position may include but are not limited to the following activities:
• Schedule meetings, manage calendars, and complete internal documents including travel and reimbursement forms.
• Create and maintain contact lists and files for the team, screen calls, communicate facility issues, and order supplies for the office.
• Type, proofread, edit, and format documents, including memoranda and briefings.
• Prepare spreadsheets and Power Point presentations.
• Track and respond to correspondence.
• Perform other administrative tasks as requested.
Minimum Qual Requirements
Assignment Level I
1. Ability to type at a minimum of 45 words per minute, after accounting for errors.
2. Ability to line up, center and accurately type statistical tables and charts, within a reasonable period of time.
3. Graduation from a senior high school or equivalent.
Assignment Level II
1. Five years experience in a responsible secretarial position which includes formatting of correspondence, reports, statistical charts and records, one year of which must have been in a position of experience which includes determining formatting decisions for extremely complex reports, charts and statistical tables.
2. Ability to type at a minimum net speed of 55 words per minute (after accounting for errors). 3. Graduation from a senior high school or equivalent.
Preferred Skills
QUALIFICATIONS:
• A baccalaureate degree from an accredited college.
• Experience with MS Office
• Excellent oral and written communication skills
• Demonstrated organizational skills
• Proven ability to take on multiple tasks simultaneously and work under pressure.
• At least 3 years of administrative experience working for high level executives in a fast-paced environment.
Additional Information
SALARY:
Commensurate with Experience – $55,000+
To Apply
For City employees, please go to Employee Self Service (ESS), click on Recruiting Activities > Careers, and search for the Job ID # indicated above.
For all other applicants, please go to www.nyc.gov/careers and search for the Job ID # indicated above.
THE OFFICE OF MANAGEMENT AND BUDGET AND THE CITY OF NEW YORK ARE INCLUSIVE EQUAL OPPORTUNITY EMPLOYERS COMMITTED TO RECRUITING AND RETAINING A DIVERSE WORKFORCE AND PROVIDING A WORK ENVIRONMENT THAT IS FREE FROM DISCRIMINATION AND HARASSMENT BASED UPON ANY LEGALLY PROTECTED STATUS OR PROTECTED CHARACTERISTIC, INCLUDING BUT NOT LIMITED TO AN INDIVIDUAL’S SEX, RACE, COLOR, ETHNICITY, NATIONAL ORIGIN, AGE, RELIGION, DISABILITY, SEXUAL ORIENTATION, VETERAN STATUS, GENDER IDENTITY, OR PREGNANCY.
You must be a City resident within 90 days of the date of appointment and you must be legally eligible to work in the United States.
SUBMISSION OF A RESUME IS NOT A GUARANTEE THAT YOU WILL RECEIVE AN INTERVIEW; ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED.
This is a full time in-person position at OMB’s offices at 255 Greenwich Street
Public Svc Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at StudentAid.gov/PSLF .
Work Location
255 Greenwich Street
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
POSTING DATE
08/04/2023
POST UNTIL
Until Filled
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.