About Us:
Boise State University, powered by creativity and innovation, stands uniquely positioned in the Northwest as a metropolitan research university of distinction. Learn more about Boise State and the City of Boise at https://www.boisestate.edu/about/
Boise State University is building an inclusive community of faculty and staff whose unique skills, cultural contributions, work history, and perspectives create a rich and rewarding academic experience for our students. Research demonstrates that people thrive when they feel welcome, respected, and inspired. We seek applicants who are committed to helping us achieve our vision of a diverse and inclusive community. Applications from members of historically marginalized groups, including women, BIPOC (Black, Indigenous, and People of Color), those with disabilities, members of the LGBTQ+ community, those who have served in the military, and members of other underrepresented communities are strongly encouraged.
Job Summary/Basic Function:
To perform complex clerical, office administration, and public relations assignments; perform related work
Department Overview:
Apply to join the Boise State University Department of Art, Design, and Visual Studies. Enjoy the benefits of your own private office in the new state of the art facilities at the Center for Visual Arts on campus. The Center for Visual Arts on Capitol Boulevard is located next to the greenbelt, downtown Boise, Boise Art Museum, the Boise Library!, and other local attractions.
Level Scope:
Applies skills and job knowledge in area of specialization; may adapt procedures, operations, techniques, tools, materials, and/or equipment to meet needs of area of specialization; may work on non-routine tasks; resolves issues/makes working decisions within area of specialization or responsibility with minimal supervision.
Essential Functions:
60% of Time the Administrative Assistant 2 must:
- Coordinate administrative activities that require frequent contact with executives, the public, other agencies, and campus officials. May attend meetings to relay and collect information.
- Independently research, analyze, and compile information to prepare reports, handle complaints, or resolve problems; compose correspondence for supervisor on own initiative or from general instructions; format/type a variety of executive, sensitive, confidential, official, and/or legal letters and documents.
- Exercise discretion and independence in applying policies and procedures
- Responsible for the research, compilation, and organization of materials for administrators’ use in problem resolution.
- Responsibility for financial record keeping including monitoring budgets, preparing financial transactions
- Supervise student support staff or have leadwork responsibilities.
- May be responsible for ensuring that assignments given to other staff are completed and timelines are met. May supervise students and staff.
35% of Time the Administrative Assistant 2 must:
- Coordinate building operations and services including:
- Academic course scheduling
- Inventory management of Art, Design, and Visual Studies studio and computer laboratory spaces
- Supervision of student workers
- Maintenance of digital document warehouse for the department
- First point of contact to provide assistance and direction to students and visitors to the Center for Visual Arts
- Coordination with partner departments on building events
5% of Time the Administrative Assistant 2 must:
- Perform other duties as assigned.
Knowledge, Skills, Abilities:
- Ability to compose official correspondence, reports, research papers and other complex documents; providing administrative support to an administrator, director or senior staff member; designing manual and automated record management systems.
- Some knowledge of supervisory practices; bookkeeping; financial software; state and local government organization structure, functions, and decision-making processes.
- Proficiency in Mac operating systems
- Proficiency in word processor and database software (example: Microsoft Office or Google Suite)
- Knowledge of a university or academic setting
- Ability to be flexible in a dynamic, fast-paced and changing environment
- Excellent communication skills both verbal and written
- Show great attention to detail
- Ability to assess situations and initiate problem solving
- Interest, experience, and/or ability to promote cultural competency and diversity
Minimum Qualifications:
Good knowledge of: office support functions including word processing; filing; composing a variety of business documents; reception; and researching, compiling, and summarizing data for reports.
Experience: in interpreting, applying and explaining complex information such as regulations, policies or services; independently solving problems/performing liaison activities in a work setting; coordinating activities requiring complex arrangements.
Salary and Benefits:
$19.05/hour. Boise State University is committed to offering a benefits package that provides health and financial protection plans as well as resources to promote health and well-being. Our program provides flexibility so you can choose the benefits that are right for you and your family. Learn more about our benefit options at https://www.boisestate.edu/hrs/benefits/ .
Required Application Materials:
Resume, Cover Letter, and Three References
Advertised: September 6, 2023 Mountain Daylight Time
Applications close: October 6, 2023 11:55 PM Mountain Daylight Time