About Us:
Boise State University, powered by creativity and innovation, stands uniquely positioned in the Northwest as a metropolitan research university of distinction. Learn more about Boise State and the City of Boise at https://www.boisestate.edu/about/
Boise State University is building an inclusive community of faculty and staff whose unique skills, cultural contributions, work history, and perspectives create a rich and rewarding academic experience for our students. Research demonstrates that people thrive when they feel welcome, respected, and inspired. We seek applicants who are committed to helping us achieve our vision of a diverse and inclusive community. Applications from members of historically marginalized groups, including women, BIPOC (Black, Indigenous, and People of Color), those with disabilities, members of the LGBTQ+ community, those who have served in the military, and members of other underrepresented communities are strongly encouraged.
Job Summary/Basic Function:
To perform a wide variety of clerical support functions; apply detailed program knowledge in developing and/or maintaining program records systems and/or in collecting information, preparing reports and providing liaison between management, other organizational units, and external customers; perform related work.
Department Overview:
The Library’s Administration office provides overall library leadership including oversight of finance, personnel, donor relations, and building operations. Members of the office are charged with ensuring that the library actively supports the fulfillment of both the university’s and library’s strategic plans. The office also provides support to the individual units of the library and serves as a point of contact for many university services and related administrative and business functions in other colleges and executive divisions. Albertsons Library’s Administration is composed of the Dean, Associate Dean, Business Manager, Administrative Assistants, and Library Marketing and Communications.
Level Scope:
Applies basic skills while developing some specialized skills in procedures, operations, techniques, tools, materials, and/or equipment appropriate to area of specialization; performs routine and/or repetitive tasks; limited decision making required; generally works under close supervision; has no or limited experience; work is performed from within specific limits of established procedures and/or defined instructions.
Essential Functions:
The Administrative Assistant must:
- Compose letters, correspondence, and memos requiring independent judgment as to content; compile and analyze information from a variety of sources to prepare reports.
- Uses various software to create, process, and maintain a variety of documents and administrative records containing technical information and difficult formats.
- Act as a liaison between their organizational unit and external customers.
- Schedule and coordinate arrangements for meetings and conferences.
- Some responsibility for financial record keeping including monitoring budgets, preparing financial transactions
- Supervise student support staff or have leadwork responsibilities.
- Assist with event planning in the Library
- Supports the recruitment of and outreach to potential student employees.
- Assist with outreach and event activities specifically targeting students, including assisting with communicating about the activities
- Crafting, editing, reviewing and posting social media content in order to
promote the library and its services. - Assist with implementing the library’s communication plan
- Represent the Library at community outreach events, such as orientation fairs, job fairs, commencement.
- Attending meetings and trainings specifically to keep up to date with campus and library priorities
- Student employment file maintenance
- Independently monitor designated budgets, setting up vendors, prepare financial transactions; ie: invoice payments, requisitions
- Perform other duties as assigned.
Knowledge, Skills, Abilities:
- Ability to make decisions for routine administrative and clerical activities
- Some knowledge of supervisory practices; bookkeeping; financial software; state and local government organization structure, functions, and decision-making processes.
Minimum Qualifications:
Good knowledge of: office support functions including word processing, filing, composing a variety of business documents, reception, gathering and compiling data, and balancing and coordinating a workload for multiple projects.
Preferred Qualifications:
- Experience with various social media platforms
- Experience with Microsoft Office Products, Google Workspace, Adobe, Canva or equivalent
- Ability to compose official correspondence, reports, creative briefs and other complex documents; provide administrative support to an administrator, director or senior staff member; maintain manual and automated record management systems
- Ability to effectively engage with students
- Some knowledge of supervisory practices, financial processes, functions, and decision-making processes
- Experience: coordinating, planning, and organizing library activities; using computer applications software; training or instructing others in library practices and procedures; compiling and analyzing information, and writing reports or procedures
Salary and Benefits:
$15.96-$19.95 per hour. Boise State University is committed to offering a benefits package that provides health and financial protection plans as well as resources to promote health and well-being. Our program provides flexibility so you can choose the benefits that are right for you and your family. Learn more about our benefit options at https://www.boisestate.edu/hrs/benefits/ .
Required Application Materials:
Resume including references.
Advertised: August 9, 2023 Mountain Daylight Time
Applications close: August 13, 2023 11:55 PM Mountain Daylight Time